**Independent examiner's report on the accounts** 


|**Section A**<br>**Independent Examiner’s Report**|**Section A**<br>**Independent Examiner’s Report**|
|---|---|
|**Report to the trustees/**<br>**members of**<br>**On accounts for the year**<br>**ended**<br>**Set out on pages**<br>**Responsibilities and**<br>**basis of report**<br>**Independent**<br>**examiner's statement**|Sway Village Hall<br>31 December 2024<br>**Charity no**<br>301965<br>Pages 1 to 5 (one to five)<br>I report to the trustees on my examination of the accounts of the above<br>charity (“the Trust”) for the year ended 31/12/2024.<br>As the charity's trustees, you are responsible for the preparation of the<br>accounts in accordance with the requirements of the Charities Act 2011<br>(“the Act”).<br>I report in respect of my examination of the Trust’s accounts carried out<br>under section 145 of the 2011 Act and in carrying out my examination, I<br>have followed all the applicable Directions given by the Charity Commission<br>under section 145(5)(b) of the Act.<br>I have completed my examination.  I confirm that no material matters have<br>come to my attention in connection with the examination which gives me<br>cause to believe that in, any material respect:<br><br>the accounting records were not kept in accordance with section 130<br>of the Charities Act; or<br><br>the accounts did not accord with the accounting records; or<br><br>the accounts did not comply with the applicable requirements<br>concerning the form and content of accounts set out in the Charities<br>(Accounts and Reports) Regulations 2008 other than any requirement<br>that the accounts give a ‘true and fair’ view which is not a matter<br>considered as part of an independent examination.|



I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

|**Signed:**<br>**Name:**<br>**Relevant professional**<br>**qualification(s) or body**<br>**(if any):**<br>**Address:**|Darren Warren<br>**Date:**|29/05/2025|
|---|---|---|
||||
||Darren Warren – Paxton Independent Examiners||
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||FMAAT||
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||61a High Street South||
||Rushden||
||Northants, NN10 ORA||



Page 1 of 5 



**Section B Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

None 

Page 2 of 5 



## **Paxton** 

## **Charity Commission SOFA Report as at 31/12/2024** 

## **Charity no. 1184234** 

**Sway Village Hall** 

|**Sway Village Hall**<br>**Charity no. 1184234**||||||
|---|---|---|---|---|---|
||**Unrestricted**<br>**funds**|**Restricted**<br>**Income funds**|**Endowment**<br>**funds**|**Total funds**||
|**Income and endowments from:**<br>Donations and legacies<br>Charitable activites<br>Other trading activities<br>Investments<br>Separate material item of<br>income<br>Other|**£**<br>49,694<br>214<br>625<br>0<br>0<br>0|**£**<br>0<br>0<br>0<br>0<br>0<br>0|**£**<br>0<br>0<br>0<br>0<br>0<br>0|**£**<br>49,694<br>214<br>625<br>0<br>0<br>0||
|**Total**|**50,533**|**0**|**0**|**50,533**||
|**Expenditure on:**<br>Raising funds<br>Charitable activities<br>Separate material item of<br>expense<br>Other|542<br>24,629<br>0<br>0|0<br>0<br>0<br>0|0<br>0<br>0<br>0|542<br>24,629<br>0<br>0||
|**Total**|**25,171**|**0**|**0**|**25,171**||
|**Net income/(expenditure)**<br>**before investment gains/(losses)**<br>Net gains/(losses) on<br>investments<br>**Net income/(expenditure)**<br>**Extraordinary items**<br>**Transfers between funds**|**25,362**<br>0<br>**25,362**<br>0<br>0|**0**<br>0<br>**0**<br>0<br>0|**0**<br>0<br>**0**<br>0<br>0|**25,362**<br>0<br>**25,362**<br>0<br>0||
|**Net Movement in Funds**|**25,362**|**0**|**0**|**25,362**||
|**Reconciliation of Funds**<br>Total funds brought forward|-400|0|0|-400||
|**Total funds carried forward**|**24,962**|**0**|**0**|**24,962**||



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**Charity Commission SOFA Details Report** 

## **Paxton** 

## **Charity no. 1184234** 

## **Sway Village Hall** 

|December 2024|||||
|---|---|---|---|---|
|S01 Donations and legacies<br>Hall Hire<br>Little Flyers Hire Charges<br>Hire Deposit Return<br>Donations received<br>Book Sales<br>Grants received<br>Cinema Running Costs<br>Cinema Bar Stock<br>Cash Ticket  & Bar Sales<br>Online Ticket Sales<br>Card Ticket & Bar Sales<br>Cinema Bar Sales<br>Cinema Film Hire<br>Cinema Media Purchase<br>S02 Charitable activities (inc.)<br>Mtce Reimbursement<br>Utilitiies Contribution<br>S03 Other trading activities<br>Chrismas Fayre Income<br>S06 Other (inc.)<br>S08 Raising funds<br>Fundraising costs<br>S09 Charitable activities<br>Salaries and wages<br>Christmas Fayre Costs<br>Gas<br>Electricity - Main<br>Electricity - Stage<br>Water Supply<br>Waste Water Services<br>Insurances<br>Cleaning Services<br>Cleaning Supplies<br>Repairs & Maintenance|Unrestricted<br>27,104<br>9,039<br>200<br>55<br>324<br>10,425<br>136<br>985<br>2,802<br>864<br>2,772<br>99<br>2,151<br>319<br>57,275<br>14<br>200<br>214<br>625<br>625<br>0<br>542<br>542<br>5,136<br>104<br>1,723<br>3,293<br>157<br>485<br>1,651<br>1,633<br>4,998<br>682<br>2,557|Restricted<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0|Endowment<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0|Year Total<br>27,104<br>9,039<br>200<br>55<br>324<br>10,425<br>136<br>985<br>2,802<br>864<br>2,772<br>99<br>2,151<br>319<br>57,275<br>14<br>200<br>214<br>625<br>625<br>0<br>542<br>542<br>5,136<br>104<br>1,723<br>3,293<br>157<br>485<br>1,651<br>1,633<br>4,998<br>682<br>2,557|



Page 4 of 5 



## **Paxton Charity Commission SOFA Details Report** 

## **Charity no. 1184234 Sway Village Hall** 

|December 2024|||||
|---|---|---|---|---|
|Broadband<br>IT costs<br>Licences<br>Audit & accountancy costs<br>S10 Separate material item of expense<br>S11 Other (exp.)|Unrestricted<br>486<br>1,302<br>200<br>222<br>24,629<br>0<br>0|Restricted<br>0<br>0<br>0<br>0<br>0<br>0<br>0|Endowment<br>0<br>0<br>0<br>0<br>0<br>0<br>0|Year Total<br>486<br>1,302<br>200<br>222<br>24,629<br>0<br>0|



Page 5 of 5 




## **SWAY VILLAGE HALL** 

**Charity Registration Number 1184234** 

# **MIDDLE ROAD, SWAY, LYMINGTON, HAMPSHIRE, SO41 6BB** 

**Chair of Trustees Annual Report for the year ending 31 December 2024** 

## **Meaning** 

## **“The Hall” means Sway Village Hall Charity Registration 1184234** 

## **Summary** 

## **Financial Results** 

**Income for the 12 months to December 31[st] 2024 was £54737 of which £36288 came from lettings charges.** 

**Donations were £90 and grants from Sway Parish Council were £10000 and from Sway WI £90.** 

**Bank interest was £323** 

## **Expenditure was £29672.** 

**The net result was a surplus of £25064 which is represented by an increase in the Hall’s cash balance .** 

**Perhaps of more importance is the underlying result which shows that the surplus on normal trading was £14102 after stripping out grants and project expenditure.** 

**Bookings and Users** 

## **Utilisation of the hall by a wide range of groups, societies and clubs remains high.** 

**Weekday slots are booked out in the main and we continue to get one off weekend bookings.** 

**We have increased fees by a small amount to cover costs but believe that this continues to offer good value for money.** 

**There was little change in the mix of users and the graph below demonstrates the diversity in our income stream.** 

















## **Fund Raising** 

## **The Christmas Fayre raised £478, the Xmas tree lighting £115 and the LEAP event a net £1260.   Thanks go to all who organized, ran or otherwise supported these events.** 

## **Cinema** 

**Whilst Cinema is an integral part of the Hall it is worth noting that net income from Cinema was £1325 and a thanks to all the volunteers is well justified, not just for the income but also for providing a much welcome facility for the Village.** 

## **The Building** 

**We continue to monitor the cracking evident in some parts of the building but there appears to have been no discernible change.** 

**There continues to be a constant stream of smaller issues requiring attention with general decoration the most obvious.** 

## **Planning** 

**No action has been taken re the planning approval from 2022.** 

## **Costs and Charges** 

**The Hall has been and will continue to be impacted by rising costs and in particular the costs of energy. The solar project has reduced the impact such that our energy bills were lower than in 2021.** 

**Water charges have become a significant element of our costs however this should improve once the kitchen is updated.** 



## **Repairs and Projects** 

**The replacement of the kitchen is the most significant project planned and this will be a total refit designed to meet the needs of our users. The generous support of Sway Parish Council with matched funds will enable this project to go forwards this summer.** 

## **Trustees** 

**Clarissa Evans, Roger Owen and Ian Gale remained as Trustees throughout the year.** 

**No Trustee received any financial income or expenses from the Hall other than that for receipted purchases bought on behalf of the Hall.** 

## **Officers** 

**Sue Gent has continued to fulfill the role of Secretary.** 

**Carol Dutton is Treasurer** 

**Lisa Cox is Bookings Secretary.** 

**The Hall committee contains representatives of user groups as well as supporters of the Hall and our thanks go to them.** 

## **Objectives** 

**The aims and objectives of the hall remain that of providing a sustainable facility for the residents of Sway to be used across a wide variety of activities.** 

**The Trustees will act to ensure the long term viability of the hall consistent with the long term lease.** 

## **Status** 

**The CIO charity status and the new long term lease have operated without issues.** 


**I D Gale Trustee**