SWAY VILLAGE HALL
Charity Registration Number 1184234
MIDDLE ROAD, SWAY, LYMINGTON, HAMPSHIRE, SO41 6BB
Chair of Trustees Annual Report for the year ending 31 December 2022
Meaning
“The Hall” means Sway Village Hall Charity Registration 1184234
Summary
2022 was a year of significant contrasts as the Hall experienced the impact of events and circumstances very much out of our control.
2021 had seen a slow recovery in bookings which continued into the new year.
Some user groups exhibited a natural caution before reconvening face to face meetings and it was towards mid year that bookings returned to pre- pandemic levels.
I am pleased to report that bookings have remained at this high level and sadly we have sometimes been unable to accommodate all requests.
At the same time we have experienced some of the inflationary pressures being felt by the wider economy.
Financial Results
Income for the 12 months to December 31[st] 2022 was £36641 of which £30211 came from lettings charges.
Donations were only £5 and there was no income from central or local government.
Expenditure was £27716 and all could be considered normal expenditure with no exceptional items.
The net result was a surplus of £8925.34 which is represented by an increase in the Hall’s cash balance .
In difficult circumstances the result is a good one and provides a platform to move forward.
Cinema
Whilst Cinema is an integral part of the Hall it is worth noting that net income from Cinema was £1725 and a thanks to all the volunteers is well justified, not just for the income but also for providing a much welcome facility for the Village.
The Building
Some ten years ago a report was written that predicted major renovations would be needed including underpinning. To date that threat has not transpired but it remains a continuing threat, especially with climate change impacting on the large oaks which ring the building.
Planning
In June 2022 planning permission was granted for a major extension to the Hall in order to provide space for the scouting movement and a reorganization of the Little Flyers facilities.
No action has been taken on that permission following a recognition that this may not be the best option for the village as a whole.
Discussions within all public amenities in the village are ongoing with an extension of the Hall remaining an option within the three year window of the planning permission.
Costs and Charges
The Hall has been and will continue to be impacted by rising costs and in particular the costs of energy.
Hall charges saw no increase for five years up until the start of 2022 when rates were increased by around 2% and reluctantly we must recognize reality and have increased prices by around 8% from January 2023.
Negotiations have commenced to establish energy tariffs for the future and these remain to be settled but we can be sure they will be higher than we have enjoyed.
Repairs and Projects
One of the storage garages has had new doors fitted and stairs have replaced the loft ladder to the balcony.
It is now hoped, with some financial support, to move to solar panel generated electricity, low energy lighting and replacement of the old and inefficient stage lighting.
Trustees
Graham Turner sadly died at the end of 2021 and his contribution is sadly missed.
Pat Rendell re-signed as a Trustee at the AGM in March 2022. Barry Gough re-signed as a Trustee in December 2022.
We wish to place on record a sincere thank you to both for their long steadfast contribution to the Hall
Clarissa Evans and Roger Owen became Trustees at the AGM in March 2022.
Ian Gale continued as a Trustee
No Trustee received any financial income or expenses from the Hall
Officers
Sue Gent has continued to fulfill the role of Secretary.
Carol Dutton is Treasurer
Lisa Cox is Bookings Secretary.
The Hall committee contains representatives of user groups as well as supporters of the Hall and out thanks go to them.
Objectives
The aims and objectives of the hall remain that of providing a sustainable facility for the residents of Sway to be used across a wide variety of activities.
The Trustees will act to ensure the long term viability of the hall consistent with the new long term lease.
Status
The CIO charity status and the new long term lease have operated without issues.
I D Gale Trustee
Independent examiner's report on the accounts
| Section A Independent Examiner’s Report |
Section A Independent Examiner’s Report |
|---|---|
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Sway Village Hall 31 December 2022 Charity no (if any) 301965 Pages 1 to 4 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 1184234 |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Darren Warren Date: |
03/11/2023 |
|---|---|---|
| Darren Warren – Paxton Independent Examiners | ||
| FMAAT | ||
| 61a High Street South | ||
| Rushden | ||
| Northants, NN10 ORA |
Page 1 of 4
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
Page 2 of 4
Charity Commission SOFA Details Report
Paxton
Charity no. 1184234
Sway Village Hall
| Sway Village Hall Charity no. 1184234 |
||||
|---|---|---|---|---|
| December 2022 | Year Total 5 404 150 250 180 172 936 2,152 1,444 1,080 230 2,204 260 9,467 0 29,395 540 274 30,209 0 0 0 0 5,232 239 933 Page 3 of 4 |
|||
| S01 Donations and legacies Donations received Library donations Grants received Carnival grants Cinema Advertising Income Cinema Running Costs Cinema Bar Stock Cash Ticket Sales Online Ticket Sales Card Ticket & Bar Sales Cinema Bar Sales Cinema Film Hire Cinema Media Purchase S02 Charitable activities (inc.) S03 Other trading activities Letting/hire income Deposits Chrismas Fayre Income S04 Investments S05 Separate material item of income S06 Other (inc.) S08 Raising funds S09 Charitable activities Salaries and wages Chrismas Fayre Costs Gas |
Unrestricted 5 404 150 250 180 172 936 2,152 1,444 1,080 230 2,204 260 9,467 0 29,395 540 274 30,209 0 0 0 0 5,232 239 933 |
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Endowment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Paxton Charity Commission SOFA Details Report
Charity no. 1184234 Sway Village Hall
| December 2022 | ||||
|---|---|---|---|---|
| Electricity Water Telephone Insurances Janitorial costs Repairs & maintenance Equipment Purchase Stationery Website IT costs Licences Audit & accountancy costs Professional fees S10 Separate material item of expense S11 Other (exp.) S14 Net gains/(losses) on investments S16 Extraordinary items S17 Transfers between funds S18 Gains and losses on revaluation of fixe S19 Other gains/(losses) |
Unrestricted 2,178 550 396 1,408 7,492 3,024 170 3 428 1,064 220 180 168 23,685 0 0 0 0 0 0 0 |
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Endowment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Year Total 2,178 550 396 1,408 7,492 3,024 170 3 428 1,064 220 180 168 23,685 0 0 0 0 0 0 0 |
Page 4 of 4
Independent examiner's report on the accounts
| Section A Independent Examiner’s Report |
Section A Independent Examiner’s Report |
|---|---|
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Sway Village Hall 31 December 2022 Charity no (if any) 301965 Pages 1 to 4 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 1184234 |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Darren Warren Date: |
03/11/2023 |
|---|---|---|
| Darren Warren – Paxton Independent Examiners | ||
| FMAAT | ||
| 61a High Street South | ||
| Rushden | ||
| Northants, NN10 ORA |
Page 1 of 4
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
Page 2 of 4
Charity Commission SOFA Details Report
Paxton
Charity no. 1184234
Sway Village Hall
| Sway Village Hall Charity no. 1184234 |
||||
|---|---|---|---|---|
| December 2022 | Year Total 5 404 150 250 180 172 936 2,152 1,444 1,080 230 2,204 260 9,467 0 29,395 540 274 30,209 0 0 0 0 5,232 239 933 Page 3 of 4 |
|||
| S01 Donations and legacies Donations received Library donations Grants received Carnival grants Cinema Advertising Income Cinema Running Costs Cinema Bar Stock Cash Ticket Sales Online Ticket Sales Card Ticket & Bar Sales Cinema Bar Sales Cinema Film Hire Cinema Media Purchase S02 Charitable activities (inc.) S03 Other trading activities Letting/hire income Deposits Chrismas Fayre Income S04 Investments S05 Separate material item of income S06 Other (inc.) S08 Raising funds S09 Charitable activities Salaries and wages Chrismas Fayre Costs Gas |
Unrestricted 5 404 150 250 180 172 936 2,152 1,444 1,080 230 2,204 260 9,467 0 29,395 540 274 30,209 0 0 0 0 5,232 239 933 |
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Endowment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Paxton Charity Commission SOFA Details Report
Charity no. 1184234 Sway Village Hall
| December 2022 | ||||
|---|---|---|---|---|
| Electricity Water Telephone Insurances Janitorial costs Repairs & maintenance Equipment Purchase Stationery Website IT costs Licences Audit & accountancy costs Professional fees S10 Separate material item of expense S11 Other (exp.) S14 Net gains/(losses) on investments S16 Extraordinary items S17 Transfers between funds S18 Gains and losses on revaluation of fixe S19 Other gains/(losses) |
Unrestricted 2,178 550 396 1,408 7,492 3,024 170 3 428 1,064 220 180 168 23,685 0 0 0 0 0 0 0 |
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Endowment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Year Total 2,178 550 396 1,408 7,492 3,024 170 3 428 1,064 220 180 168 23,685 0 0 0 0 0 0 0 |
Page 4 of 4