2025-11-02-accounts

Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

Agenda:

1. Chairman’s Welcome

2. Roll Call

3. Apologies

4. Minutes of the previous meeting

5. Matters Arising

Reports from:-

1. Vets Secretary

2. Secretary / Assistant

3. Chairman & Treasurer

4. Tai Chi Organiser

5. Election / Re-election of Trustees

6. Any Other Competent Business

The Meeting was held at McErlane Square on Thursday 16th October at 19:00.

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Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

1. Welcome

Mr Eric Noble (EN), President, opened the meeting by welcoming everybody and thanking them for coming.

2. Roll Call

Those present were: Mr. E. Noble ( EN )- President) Mr J. Sutherland ( JS ) - Secretary Mr G. Dunkley ( GD ) - Chairman Mrs M. Morton - Trustee Mrs S. Williamson - Trustee Mr D. Robinson Mr J. Fish Mr. A. McClelland ( AMc ) Mr R. Morris Mr D. Blanchard Mrs J. Hutchinson Mr B. Warden Mr O. Osbourne Miss A. McMeiken Mrs V. Davidson Mr K. Osbourne Mr D. McAffery ( DMc ) Mr W. Liddle Mrs M. Dunkley Mr T. Storey ( TS ) Mrs S. Rush ( SR ) Mrs A. Routh Mr R. Routh

3. Apologies

Mr J. Liddle Mrs A. Harrison Mrs C. Evans Mrs A Urwin Mrs J. Dowie Mr J. Hillary Mr P. Jackson M r T. Westrop Mr S. Walker Mr N. Fletcher Mr J. Futers

4. Minutes of the last meeting

The minutes of the last meeting had been posted in the clubhouse from November 2024 and can be found on the website www.pelawcbc.com.

5. Matters Arising

Mr Dunkley ( GD ) asked if there were any comments regarding the previous minutes.

As there were no other issues raised GD proposed that the minutes were accepted as read. Mr Warden seconded the motion, which was carried unanimously.

6. Vets Report

Mr J. Sutherland ( JS ) gave the report with Mr D. McCaffery ( DMc ), Veteran’s Secretary,

JS reported that the Tuesday league annual meeting had been held Pelaw Community Bowling Club one Tuesday 14th October. There were two changes which were proposed and accepted:

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Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

1. The Mat will be placed at 2m for the first end and then cannot be taken further than 4m for subsequent ends.

2. A club was permitted to have a player ‘off the bank’ if they were short, but would be docked 5 points for each player on the rink on which they played.

He then discussed the Thursday League. The annual meeting for this has not taken place yet, however it must be noted that this league has sufficient teams for the league games to continue until the end of August, something the other leagues do not.

7. Secretary’s Report

JS began by informing those present that there were no plans to increase the membership in 2026. This fee has remained stable since pre-Covid.

JS proposed a motion that, as every member had received a free club shirt and jacket in 2025, they should be worn during league matches. He suggested that if a member did not want to wear his/her shirt then they should not play on the team.

GD seconded the motion and by a show of hand it was agreed unanimously.

JS : read out a letter of resignation

I have attempted to do this for the last few years but I am determined to carry it out this year. It has been an honour to serve on the committee for Pelaw Community Bowling Club for over thirty years (believe it or not I had brown wavy hair). The biggest change to Pelaw Bowling Club was a few years ago when Gateshead Council decided to withdraw care and the cutting of our green. This, of course, left us to make a major decision - do we close or do we take on the responsibility of taking over the running of the club. At that time we had £111 in the bank.

Moving forward, Pelaw Community Bowling Club (notice, change of name) was voted best!!!! due to the Trustees, and a gentleman called Stephen Ward who, without his support the club would have folded.

Now we are financially viable, and are classed as a great venue for the community (Yoga, Tai Chi, Warm Space, Education area for local primary schools to name but a few).

Now I would like to thank a few people who have made my job easier. A green, which is the envy of other clubs, thanks to Bob Brook, a man who works tirelessly on the green and surrounds with very little help from members of the club, virtually every day of the week.

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Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

I cannot go on without thanking Geoff Dunkley, or Captain Geoff to his friends, for an unbelievable effort to raise money by applying for grants which have improved the pavilion (heating, lighting, electric shutters, CCTV), the green, equipment, fertiliser, seeds etc. Around the green, work is being done and is hand to replace boards around the green and we have a Welcome Seat (who hasn’t had their photo taken by Geoff) who litter picks in the park area? We are all responsible for the toilets and kitchen, but who helps Geoff?

Our President Eric Noble, Trustee, purchaser of trophies, medals and plaques, Tai Chi coordinator, tea maker extraordinaire and story teller to all who will listen (the tale of the visually impaired bowlers will go down in folk lore history of the club)

Mrs Sandra Williamson, Trustee, Club Catering Manageress, organiser of raffles and tombola and so many other things the list could go on and on.

Alan McClelland and Norman Fletcher, our odd job men, drain clearance, electric shutter freer, wheelchair and mower access makers etc.

To the Trustees who have attended meetings on many Thursdays, many Thursdays.

Special mention to my two bowling teammates John Liddle and Rob Morris who have ‘carried me’ to glory on many occasions and have stepped up to the mark over the years organising rotas and running teams when I have been unable to.

Is that ‘it’ I can hear you say, sorry but I have kept the best till last. That of course is you!! It is a pleasure to see you all here and at the green, fun and laughter before and after the games. Have you noticed how visiting teams wonder how a team, close to the bottom of the league, can be so happy!! Long may it continue.

So this is it, I wish to hand in my resignation as Secretary of Pelaw Community Bowling Club.

Signed John Sutherland. 16th October 2025.Pelaw

GD thanked Mr Sutherland for everything he had done and then asked the membership to consider being nominated for the position of Secretary.

Mr Rob Storey ( RS ) and Mrs Susan Rush ( SR ) said that they would be prepared to work together to carry out the duties of the Secretary.

By a show of hands they were unanimously elected.

8. Chairman & Treasurer’s Report

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Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

GD informed the meeting that Mr Brook had decided to step down from his green maintenance duties from September. On behalf of the club GD went on record to thank Mr Brook for the help he has given for the past 6 years on and around the green. Mr Brook has said that he would continue to look after the site other than the green.The club has approached a qualified greenkeeper who has agreed to cut the green three times per week from March until the end of August for a fee of £50 per week. He will start in March 2026.

He thanked all those who had volunteered throughout the year to help with the numerous activities that have been on offer for the local community. Without this valuable help we could not achieve any of it.

The shutter code had been changed at the end of the season and GD advised those present the new number. Given the difficulty experienced in changing the number it was said that we would not be changing again for some considerable time.

GD gave a breakdown of the funding status and mentioned that we had received a total of £13985 during the period of the club’s financial year. This had funded the ‘Warm and Welcome Space’, Schools coaching, Wednesday Early Onset Dementia activity, summer events for the local children and their families, the Baltic Carpet B owls event, Felling Brass band and the Picnic on the Green, and Edbert House’s Annual Team Building afternoon.

Included we had received £1200 from Barbour International to purchase as special wheelchair to allow those with a disability to play and a further sum to purchase new lockers and spray equipment for the green.

He stated that the insurance, which is due shortly will be in the region of £750, the lawnmower maintenance about £350 and that £4000 had just been spent on the end of season annual maintenance program.

A bid has been submitted for a feasibility survey, necessary to upgrade the building, the National Lottery for various necessary items including some running costs and that we had entered a competition with our insurers which has a first prize of £10000, although there was no expectation.

We had applied for a free bike shed, which is to be delivered within the next ten weeks. GD asked that Norman Fletcher and Alan McClelland would install it when received.

Tai Chi was a staple item which would not happen without Mr Eric Noble Turing up every Friday to run this event. GD thanked Mr Noble for this.

For the past three years we have run a ‘warm and welcome space’ every Friday afternoon, which is now attended by a regular group of about 12 people. Gateshead Council provided funding for this until March 2025, however this activity will continue as a staple item.

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Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

In 2024 for the fourth consecutive year we coached the children from St Albans and Bill Quay, and hosted monthly sessions for the elderly and inform. We will be doing the same in 2026.

In 2026 we will host the two Open Competitions; the Pride Tournament and another ‘Picnic in the Park with Felling Brass Band’, which will take place in August.

GD finished by mentioning that we had been asked to host an event by the Mayor when she leaves office in 2026. He asked that the membership put the date in their diary, namely Sunday 26th April, and come and help with the running of this event.

9. Tai Chi Organiser

EN said that income from Tai Chi had fallen this year. This was due to the Tai Chi instructor being absent from 16 sessions to date.

EN said that we had a core of regular attendees but that if our own membership took part, and encouraged their friends, it would have a very positive impact on the finances.

10. Election of Trustees

As stated, Mr J. Sutherland has stepped down as Secretary and Mr Rob Morris as Competition Secretary and Trustee.

Mr Rob Storey and Mrs Susan Rush have been elected to the joint position of Secretary and Mr Rob Storey as a Trustee.

11. Any Other Competent Business

The internal competitions had proven more of a problem this year than previously experienced. Too many people had not played their games resulting in insufficient time to complete the next rounds and members then dropping out. A member should only enter a competition if they intend to play within the very generous allotted timeframe.

Mr McClelland ( AMc ) said that if they did not play on time they should then forfeit the game. GD stated that it was the responsibility of the person named first to arrange the game. Stephen Osbourne suggested playing a large number of fixtures on one Saturday, but it was agreed that the was not a practical solution.

Members will be reminded at the Spring Meeting and advised that if they do enter and fail to play on time, then they will be scratched from the competition.

Mrs Sandra Williamson ( SW ) proposed a new competition to take place on one Saturday afternoon. It would be a fun event between the lady and gentlemen

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Pelaw Community Bowling Club - AGM 19:00 Thursday October 16th 2025

members of the club. By general consensus it was agreed to host this new competition in 2026. With no further business, GD called the meeting to a close at 20:30.

G.R. Dunkley Chairman 16th October 2025

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P8lawCcrnunty aLtJ.Amnual Accounts 2025 Mefflbership GrftAld £1860. £U5.(XJ w•er £272.0) Ad￿rtI￿nI E267&fA) Electric £1323.14 E2(X).iO Grants& Sponsors￿p 6rn.32 f1178•.32 WebStteknrL471 F £11.88 InSL¥a￿e1p￿I￿U￿rf £D.C() Facility Hre £740 OoDatbn5 £20L( £￿2￿ FlleExtWs￿r￿rJalSeTh[ E175. t2￿5.11 SI￿ of Equiprnem 50.r 4aio. IEquliment Mntefflwxe £7038.C Lottery ￿￿￿U$ WI Cash D•positslActountAdluStm•ni Le•m La￿ I14iovlst• Fe￿I￿trI £￿A￿l £1709.42 £257&41 Equwmeni Pwrcba5e £632D. E913.10 mar1etknth1￿DPir￿e5 E797A)5 Lwue F••5 É105t £117.57 E153D2 £8￿.(￿) £19740.M 5750.40 Equlpment MJhilenancelPetr E360.( £WO.40 Total Re¢elps 5urnmaryBalanco &IFwd 2nd Nfw 2024 R¢ttlpts forPedod'. P4vmentstr Perw.. Ball￿al 8ènk2nd NrNqmbw 202S.. To¢•lPm•rt5 £2•WJ8 E20394.74 r5M. Morton (¥rt•SLerl £29297.98 30th C￿mber 202S £2W6.38 t21￿.34 AudRè& ty.. i￿rn swa￿4￿ IChartÈrèd Actountantl Pmntai Ltd. 30th DOcm￿r 2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indepondent Examiner's Report Rèport to thè trustees PELAW COMMUNITY BOVILING CLUB On accounts for the yèar ènded 2" November 2025 Charfty no (rfany) 1184222 Sèt out on page8 I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 0211112025 Re•pon8lbllltl•8 and ba•1• of rnport A8 the charitys tw$t8es, you are responsiblè for th8 preparation of the a¢￿Unts in accordance %*ith the requirements of the Charities Act 2011 ("the Act"). I report in resped of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed all the applicable Direction8 given by the Charity Commi88ion under section 145(5)(b) of the Ad. Ind•pend•nt examlnee8 Statement I have completed my examination. l ¢onfiTm that no material matters have come to my attention in connection with the examination whith gives me cause to believe that in, any material resFed'. the accounting records V￿re not kept in accordance with Section 130 of the Charities Ad: or the accounts did not accord ￿1th the accounting records., or the a¢￿unt$ did not Comply with the applicable requirements concerning the form and content of accounts set out in thé Charities (A¢¢ounts and Reports) ReguSations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent 8xamination. I have no concems and have come a￿0$$ no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 30° December 2025 Name: William Swaddle Relevant professlonal qualification(s) or body (if any): Institute of Chartered Accountants in England and Wales Address: 25 Briardene Drive. Gateshead. Tyne & Wear, NE10 8AN IER Oct 2018

Section B Disclosure Only complete rf the examiner needs to hwhlight material matters of concern (see CC32, IndeFendent examination of charity accounts". diredions and guidance for examiners). Glve here brlgf detalls of any Items that the examiner wishes to dlsclose. IER Oct 2018

CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste85 PELAW COMMUNITY BOWLING CLUB On a¢¢ounts for the year ended 2 November 2025 Charity no (rfanyl 1184222 Set out on pages I rewrt to the truslees on my examinalion of the accounts of the at￿Ye charity {Ihe Trusl") for the year ended 0211112025 Responsibllities and basis of report As the charitys Iruslees, you are responsible for the preparat'on of the accounts in accordan￿ with the requirements of the Chanties Act 2011 {"the Actl. report in ￿pecI of ffty examination of Ihe Trust's accounts carried out under sech.on 145 of the 2011 Act and in carrying out my examination, I have followed all the ap￿ICable Directions given by the Chartty Commission under secbon 145{5)(b) of the Ad. Independent examinerf¥ statement I have completed my examination. I confirn that no material matters have come to my attention in (xinnection ￿th the examination which gives me cause to beI￿ve that in, any material respect." the accounting records were not kepl in accordance wth section 130 of the Chaiib'es Act: or the accounts did rK)t accord vthh the accounting records,. or the accounts did not o)mply the applicable requirements con￿MIng the form and wntent of accounts set out in the Charrties (Accounts and Reports) Regulations 2008 other than any requirement thal the aC￿UnIS give a 'true and fairf view Wh￿ is not a matter considered as part of an independent examination. I have no concerns and have come ac%oss no other rnatters in connection wtth Ihe examination to which attention Should be drawn in this report in order to ena￿e a proper understarKling of the accounts to be reached. Signed: Date: 30 D6cgmber 2025 Name: William Swaddle Relevant professional qualification{s1 or body (rf any): Instilute of Chartered A￿c￿ntants in England and Wales Address: 25 Briardene Drtve, Gateshead. Tyne & Wear. NE10 8AN IER Oct 2018

Section B Disclosure Only complete rf the examiner needs to highlight material matters of concerri {see CC32, IndeFendent examinatton of charity accounts.. directions and guidan* for examiners}. Glve here brief detalls of any Items that the examiner wlshes to disclose. IER Ocl 2018