## **PETERSTON CHURCH AND COMMUNITY HALL** ## **Trustees’ Annual Report for 2024** ## **Introduction:** Peterston Church and Community Hall was gifted to the people of the then Parish of Peterston-super-Ely by Mrs. Ada Brockett Grover in 1925. Its facilities have been well used and improved since by grateful villagers and organisations, such that it is now a hub for many thriving clubs and societies, a centre for the promotion and maintenance of well-being and health and is financially well run and maintained. The Trustee body remains as follows: Canon Martyn Davies, (East Vale Ministry Area Leader and Chair of Trustees), Mrs. Jan Parry, (Church Committee), Mrs Delyth Hurley, (Church Committee), Mr. Michael Morgan, Mrs. Kathy Smart, Ms Beatrix Bown, Mrs. Tonia Morgan and Mrs. Amy Moreno-Gray. _(After the Centenary Celebrations in 2025, Mrs Tonia Morgan and Mrs Amy Moreno-Gray ceased to be trustees)_ ## **Objectives and Governance** To provide and maintain the Church and Community Hall for the use, benefit and well-being of all the residents of Peterston-super-Ely. We are governed by our constitution. ## **Management Committee** The Hall Management Committee (HMC) consists of Mrs. Paula Pridham (secretary), Ms Amanda Harris (treasurer), Mr. Dai Potter (hall manager), Mrs. Tonia Morgan (booking secretary), Mrs. Linda Attwell, Mrs. Anne Haile, Mrs. Pat Cadwalladr, Mr. David Jaques, Mr. Nigel Jones and Mrs Jackie Jones (kitchen manager). The Trustees are very grateful for the dedication and hard work of the HMC as well as Section Heads who represent the sections (individual clubs or organisations set up to meet local needs and interests and which donate their profits to the Hall). Section heads now join the HMC every month while Trustees are welcome to all the meetings, which are chaired by one of the Trustees, Mrs. Jan Parry. We are also grateful to Amanda Harris, our treasurer, whose accounts are attached. Many other village volunteers make very valued contributions in the way of informal help and support, all of which are greatly appreciated. ## **Employment:** The booking secretary and caretaker are employees and we are grateful for their contribution to the smooth running of the Hall. ## **Public Benefit:** The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when considering the objectives and follow and monitor all activities. ## **Achievements and Performance:** This year (2024) activities in the Hall have continued unabated and include table tennis, the annual Flower Show, drama and panto, the monthly village market and annual Christmas Fayre, the Flower and Gardening Club, WI, badminton, fitness and Pilates classes, film night, indoor bowls, church meetings and charity events along with outside hire for wedding receptions, children’s parties etc. The hall also boasts an “art gallery” populated with art works by local artists which are for sale as well as bookshelves for donated books available for a small donation. Weddings and funerals can be live-streamed from the church to the hall. This is particularly important and welcome when there is an “overflow”. Anyone unable to attend can also access the live-stream from anywhere in the world. Progress, including detailed plans and costings, has been made to upgrade the kitchen to more modern and efficient standards, which will include a new dish-washer, a new fridge etc., all planned to be completed by our Centenary Celebrations in 2025 The charity has continued its objects via the various Sections and by letting its facilities to the community. The Sections’ monetary contributions to the Hall are detailed in the accounts along with other income from letting. ## **Financial review and reserves:** These are detailed in the Financial Report which accompanies the Trustees Report. The Hall Subscription Draw provides welcome income. The church makes a contribution to hall funds annually and this includes a contribution to the wi-fi fees so that the weekly church services can be live-streamed. The Hall is self-financing and continues to implement plans for maintenance and improvements with assistance from relevant grant-giving bodies. ## **Conclusion:** The year 2025 will be the centenary of the hall and plans for a period theatre production, a gala dinner with a 1920’s theme, a thanksgiving service for the life and generosity of our benefactor Mrs Ada Brockett Grover followed by afternoon tea, as well as a party with traditional games for primary school children are already being considered for the celebration. The Trustees are grateful for the enthusiasm of the whole community and especially the HMC for their continued support, ideas and practical help. **Contact details:** Any enquiries relating to the Hall, including availability, can be e-mailed to peterstonvillagehall@gmail.com or by telephone to 07840 106129. The web address is www.peterstonsuperely.org Charity number: 1184200. ## **Bank reconciliation for January - December 2024** |||**Income**|||**Expenditure**||||**Bank**|**Reconciliation**|| |---|---|---|---|---|---|---|---|---|---|---|---| ||**details**||**total**||**details**|**amount**||**details**||**amount**|**total**| ||Hall Hire||£ 8,934.00||Hall hire deposit refund|-£ 420.00||Opening bank balance||23,987.93|£ 23,987.93| |||||||||add income||32,212.80|| ||||||wages|-£ 4,800.00|||||£ 56,200.73| ||sections||£ 17,380.16||gas|-£ 2,361.71||minus expenditure||- 21,466.77|| ||church donation||£ 500.00||electric|-£ 2,804.70|||||| ||painting commission||£ 66.00||internet|-£ 388.08|||||**£ 34,733.96**| ||microwave sale||£ 150.00||cleaning|-£ 1,808.98|||||| ||transfer from draw a/c||£ 2,236.20||Bdg reps|-£ 2,377.13|||||| ||||||ins & licences|-£ 2,416.53|||||| ||church wif||£ 145.53||flms|-£ 907.25|||||| ||a/c transfer||£ 160.00||water|-£ 502.00|||||| ||chq error||£ 5.60||misc|-£ 1,582.49||**Proft/loss summary**|||| |||||||||income|||£ 32,212.80| ||Bar income||£ 2,635.31||Bar expenditure|-£ 1,097.90||minus expenses|||-£ 21,466.77| |||||||||**2024proft**|||**£ 10,746.03**| ||||||||||||| ||||**£ 32,212.80**|||**-£ 21,466.77**|||||| Charity commision return : sum of hire income (incl. sections) £ 25,894.16 utilities -£ 6,056.49 sundry £ 461.13 ## **Sections Income 2024** |**Section**|**Jan**|**Feb**|**march**|**April**
**May**|**June**
**July**|**August**|**Sept**|**Oct**|**Nov**|**Dec**|**Total**| |---|---|---|---|---|---|---|---|---|---|---|---| |Table tennis|£ 150.00|£ 150.00|£ 150.00|£ 450.00 £ 150.00|£ 150.00 £ 150.00|£ 150.00|£ 150.00|£ 150.00 £ 150.00||£ 150.00|£ 2,100.00| |Ents||£ 2,000.00||||£ 900.00||||£ 1,200.00|£ 4,100.00| |Badminton|£ 120.00|£ 70.00|£ 70.00|£ 70.00 £ 70.00|£ 70.00 £ 70.00|£ 70.00|£ 70.00|£ 70.00 £ 70.00||£ 70.00|£ 890.00| |Gardening club|£ 530.00|£ 80.00|£ 40.00|£ 80.00 £ 80.00||||£ 80.00 £ 80.00|||£ 970.00| |Market||£ 380.00|£ 400.00|£ 400.00 £ 500.00|£ 410.00 £ 380.00||£ 390.00|£ 460.00 £ 460.00||£ 1,700.00|£ 5,480.00| |Church||£ 500.00|||||||||£ 500.00| |Church wif|£ 145.53||||||||||£ 145.53| |Flower show|£ 1,250.00||||||||||£ 1,250.00| |Bowls|£ 143.00|£ 156.50|£ 205.18|£ 201.42 £ 172.95|£ 132.00 £ 195.50||£ 265.75||£ 266.98|£ 200.88|£ 1,940.16| ||||||||||||**£ 17,375.69**| ## **Peterston Hall Gala dinner & Afternoon Tea accoun** Item catering table hire, cutlery hire, table cloths, Wine buckets etc artist Musician (harp) magician wine waiting staff refreshments for waiting staff Tea & Coffee decorations/kitchen items Afternoon tea Children's Party Bar stock Flowers Waiting staff **nting** |**nting**|**nting**||| |---|---|---|---| |**Costs**|||| |Payee|Unit cost||Total| |Nathan Ali
Bateman brothers
cash
cash
cash
Jackie Jones
cash
Jackie Jones
Jackie Jones
Jackie Jones
Jackie Jones
Jackie Jones
Dave Jaques/Ann Hale|£ 30.00
-
-||£ 3,090.00
£ 505.56
£ 475.00
£ 50.00
£ 250.00
£ 681.75
£ 350.00
£ 31.54
£ 16.49
£ 66.59
£ 127.24
£ 69.89
£ 425.50| ||||**£ 6,139.56**| 14 kids @ £25 each |**Income**|**Income**|||103| |---|---|---|---|---| |item|unit cost||total|| |tickets
bar
festival donation|£ 35.00||£ 3,605.00
£ 923.97
£ 475.00
£ 50.00|| ||||**£ 5,053.97**|| ## **current position** **-£ 1,085.59** |Bar stock|£|370.50|Dave J| |---|---|---|---| ||£|55.00|Ann H| ||£|425.50|| |**Jackie's Receipts**
wine
fzzero
refreshmests
tea & cofee
Napkins etc
table decorations
kitchen items
wall decs
Afternoon tea
children's party|£ 654.75
£ 27.00|tesco
M&S



















| |---|---|---| ||**£ 681.75**|| |||| ||**£ 31.54**|| ||£ 6.00
£ 10.49|| ||**£ 16.49**|| ||£ 16.84
£ 16.00
£ 20.25
£ 13.50|| ||**£ 66.59**|| ||£ 18.85
£ 44.37
£ 54.46
£ 9.56|| ||**£ 127.24**|| ||£ 13.50
£ 8.35
£ 46.06
£ 1.98|| ||**£ 69.89**|| |||| |||**£ 993.50**| |||| ||**Charity Name**

**Peterston Church and Community Hall**
**1**|**Charity Name**

**Peterston Church and Community Hall**
**1**|**Charity Name**

**Peterston Church and Community Hall**
**1**|**No (if any)**
**184200**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date
**01.01.24**|**To**|Period end date
**31.12.24**|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
**25,894**
donations
**500**
raffle income
councilgrants(bowls)
paintingcommissions
**66**
sundry
**461**
bar income(includingfilm door)
**2,635**
Transfer from Draw account
**2,236**
**31,792**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 31,792**
**A3 Payments**
Utilities
**6,056**
wages and PAYE
**4,800**
Film hire
**907**
cleaning
**1,809**
mobilephone
buildingmaint
**2,377**
insurances/licences
**2,417**
bar stock
**1,097**
miscellaneous (gifts/winzip etc)
**1,583**
**_Sub total_ 21,046**
**Unrestricted**
**funds**
**to the nearest £**
Hire income net of deposit refunds
(includingsections hire)
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**25,894**
**500**
**-**
**-**
**66**
**461**
**2,635**
**2,236**
**-**
**31,792**
**-**
**-**
**-**
**31,792**
**6,056**
**4,800**
**907**
**1,809**
**-**
**2,377**
**2,417**
**1,097**
**1,583**
**21,046**|**Last year**
**to the nearest £**| ||||**-**|**25,894**|**22,407**| |||||**500**|**2,171**| |||||**-**|**-**| |||||**-**|**-**| |||||**66**|**144**| |||||**461**|**-**| |||||**2,635**|**1,269**| |||||**2,236**|| |||||**-**|**-**| |||||**31,792**|**25,991**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|**-**| |||||**-**|**-**| ||||||| ||||**-**|**31,792**|**25,991**| ||||||| |Utilities|**6,056**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**6,056**|**5,812**| |wages and PAYE|**4,800**|**-**||**4,800**|**4,800**| |Film hire|**907**|**-**||**907**|**864**| |cleaning|**1,809**|**-**||**1,809**|**1,463**| |mobilephone||**-**||**-**|**-**| |buildingmaint|**2,377**|**-**||**2,377**|**1,637**| |insurances/licences|**2,417**|**-**||**2,417**|**2,295**| ||||||| |bar stock|**1,097**|**-**||**1,097**|**-**| |miscellaneous (gifts/winzip etc)
**_Sub total_ **|**1,583**|**-**||**1,583**|**563**| ||**21,046**|**-**||**21,046**|**17,434**| |**A4 Asset and investment**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**|||||||||||| |projector||||||**-**||**-**||**-**|| |Bowls equipment||||||||||**-**|| |Bowls trolley||**-**||||**-**||**-**||85|| |bar trolley||**-**||||||||**69**|| |crockery||**-**||||||||**1,003**|| |**_Sub total_ **||**-**||**-**||**-**||**-**||**1,157**|| ||||||||||||| |**_Total payments_**||**21,046**||**-**||**-**||**21,046**||**18,591**|| ||||||||||||| |**_Net of receipts/(payments)_ **||**10,746**||**-**||**-**||**10,746**||**7,400**|| |**A5 Transfers between funds**||||||||||**-**|| |**A6 Cash funds last year end**||||**-**||**-**||**23,988**||**16,979**|| |**_Cash funds this year end_**||||**-**||**-**||**34,734**||**24,379**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Nat West account**
**Barclays account**
**cash on hand**
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**160**
**-**
**34,734**
**140**
**-**
**35,034**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||