## **PETERSTON CHURCH AND COMMUNITY HALL** ## **Trustees’ Annual Report for 2023** ## **Introduction:** Peterston Church and Community Hall was gifted to the people of the then Parish of Peterston-super-Ely by Mrs. Ada Brocket-Grover in 1925. Its facilities have been well used and improved since by grateful villagers and organisations, such that it is now a hub for many thriving clubs and societies, a centre for the promotion and maintenance of well-being and health and is financially well run and maintained. The Trustee body remains as follows: Canon Martyn Davies, (East Vale Ministry Area Leader and Chair of Trustees), Mrs. Jan Parry, (Church Committee), Mrs Delyth Hurley, (Church Committee), Mr. Michael Morgan, Mrs. Kathy Smart, Ms Bea Bown, Mrs. Tonia Morgan and Mrs. Amy Moreno-Gray. ## **Objectives and Governance** To provide and maintain the Church and Community Hall for the use and benefit of all the residents of Peterston-super-Ely. We are governed by our constitution. ## **Management Committee** The Hall Management Committee (HMC) consists of Mrs. Paula Pridham (secretary), Ms Amanda Harris (treasurer), Mr. Dai Potter (hall manager), Mrs. Tonia Morgan (booking secretary), Mrs. Linda Attwell, Mrs. Anne Haile, Mrs. Pat Cadwalladr, Mr. David Jaques and Mr. Nigel Jones. The Trustees are very grateful for the dedication and hard work of the HMC as well as Section Heads who represent the sections (individual clubs or organisations set up to meet local needs and interests and which donate their profits to the Hall). Section heads join the HMC on alternate months while Trustees are welcome to all the meetings, which are chaired by one of the Trustees, Mrs. Jan Parry. We are also grateful to Amanda Harris, our treasurer, whose accounts are attached. Many other village volunteers make very valued contributions in the way of informal help and support, all of which are greatly appreciated. ## **Employment:** The booking secretary and caretaker are employees and we are grateful for their contribution to the smooth running of the Hall. ## **Public Benefit:** The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when considering the objectives and follow and monitor all activities. ## **Achievements and Performance:** This year (2023) activities in the Hall have continued unabated and include table tennis, the annual Flower Show, drama and panto, the monthly village market and annual Christmas Fayre, the Flower and Gardening Club, WI, badminton, fitness and Pilates classes, film night, indoor bowls (which also hosted a Macmillan Coffee morning), church meetings and events along with outside hire for wedding receptions, children’s parties etc. The hall also boasts an “art gallery” populated with art works by local artists which are for sale. Weddings and funerals can be live-streamed from the church to the hall. This is particularly important and welcome when there is an “overflow”. Anyone unable to attend can also access the live-stream from anywhere in the world. Purchases this year included an upgrade to matching crockery and glass-ware, pull-along carts for bowls which are also used to move refreshments on film night and other events more efficiently and easily. Plans are in hand to upgrade the kitchen to more modern and efficient standards. The charity has continued its objects via the various Sections and by letting its facilities to the community. The Sections’ monetary contributions to the Hall are detailed in the accounts along with other income from letting. ## **Financial review and reserves:** These are detailed in the Financial Report which accompanies the Trustees Report. The concerns about hall finances detailed in the last report did not materialise. The Hall Subscription Draw provides welcome income. The church makes a contribution to hall funds annually and this includes a contribution to the wi-fi fees so that the weekly church services can be live-streamed. ## **Conclusion:** By the end of 2023, the Hall was functioning at least as well as in pre-Covid years again. The year 2025 will be the centenary of the hall and plans are already being considered to celebrate this with the involvement of the whole community. The Trustees are grateful for the enthusiasm of the whole community and especially the HMC for their continued support, ideas and practical help. ## **Contact details:** Any enquiries relating to the Hall, including availability, can be e-mailed to peterstonvillagehall@gmail.com or by telephone to 07840 106129. The web address is www.peterstonsuperely.org Charity number: 1184200. **Charity Name No (if any) Peterston Church and Community Hall 1184200 Receipts and payments accounts CC16a** **For the period** Period start date Period end date **To from 01.01.23 31.12.23** ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---|---| |**A1 Receipts**
Hire income net of deposit refunds
**22,407**
donations
**2,171**
raffle income
councilgrants(bowls)
paintingcommissions
**144**
sundry
bar income(net)
**1,269**
**25,991**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 25,991**
**A3 Payments**
Utilities
**5,812**
wages and PAYE
**4,800**
Film hire
**864**
cleaning
**1,463**
mobilephone
buildingmaint
**1,637**
insurances/licences
**2,295**
bar stock
miscellaneous (gifts/winzip etc)
**563**
**_Sub total_ 17,434**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**22,407**
**2,171**
**-**
**-**
**144**
**-**
**1,269**
**-**
**25,991**
**-**
**-**
**-**
**25,991**
**5,812**
**4,800**
**864**
**1,463**
**-**
**1,637**
**2,295**
**-**
**563**
**17,434**
**-**
**85**
**69**
**1,003**
**1,157**
**18,591**
**7,400**
**16,979**
**24,379**|**Last year**
**to the nearest £**| |||||**-**|**22,407**|**21,147**| ||||||**2,171**|**290**| ||||||**-**|**1,000**| ||||||**-**|**3,397**| ||||||**144**|**86**| ||||||**-**|| ||||||**1,269**|**-**| ||||||**-**|**-**| ||||||**25,991**|**25,920**| |||||||| |||||**-**
**-**
**-**|**-**|| ||||||**-**|**-**| ||||||**-**|**-**| |||||||| |||||**-**|**25,991**|**25,920**| |||||||| |||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,812**|**6,506**| ||||||**4,800**|**5,098**| ||||||**864**|**400**| ||||||**1,463**|**1,638**| ||||||**-**|**60**| ||||||**1,637**|**1,986**| ||||||**2,295**|**2,797**| |||||||| ||||||**-**|**161**| ||||||**563**|**185**| ||||||**17,434**|**18,831**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |projector||||**-**
**-**
**-**|**-**|**6,522**| |Bowls equipment||||||**3,037**| |Bowls trolley|**85**||||**85**|| |bar trolley|**69**||||**69**|| |crockery|**1,003**||||**1,003**|| |**_Sub total_ **|**1,157**||**-**||**1,157**|**9,559**| |**_Total payments_ 18,591**
**_Net of receipts/(payments)_ 7,400**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||**-**|**18,591**|**28,390**| |||||||| ||||**-**|**-**
**-**
**-**|**7,400**|**2,470**| |||||||**-**| ||||**-**||**16,979**|**19,449**| ||||**-**||**24,379**|**16,979**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Nat West account**
**Barclays account**
**cash on hand**
**Details**
**Details**
**Details**
bowls trolley
bar trolley
crockery
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**160**
**-**
**23,988**
**231**
**-**
**24,379**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Hall
**85**
Hall
**69**
Hall
**1,003**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Janet Parry
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Janet Parry|| ||||| **Charity Name No (if any) Peterston Church and Community Hall 1184200 Receipts and payments accounts CC16a** **For the period** Period start date Period end date **To from 01.01.23 31.12.23** ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---|---| |**A1 Receipts**
Hire income net of deposit refunds
**22,407**
donations
**2,171**
raffle income
councilgrants(bowls)
paintingcommissions
**144**
sundry
bar income(net)
**1,269**
**25,991**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 25,991**
**A3 Payments**
Utilities
**5,812**
wages and PAYE
**4,800**
Film hire
**864**
cleaning
**1,463**
mobilephone
buildingmaint
**1,637**
insurances/licences
**2,295**
bar stock
miscellaneous (gifts/winzip etc)
**563**
**_Sub total_ 17,434**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**22,407**
**2,171**
**-**
**-**
**144**
**-**
**1,269**
**-**
**25,991**
**-**
**-**
**-**
**25,991**
**5,812**
**4,800**
**864**
**1,463**
**-**
**1,637**
**2,295**
**-**
**563**
**17,434**
**-**
**85**
**69**
**1,003**
**1,157**
**18,591**
**7,400**
**16,979**
**24,379**|**Last year**
**to the nearest £**| |||||**-**|**22,407**|**21,147**| ||||||**2,171**|**290**| ||||||**-**|**1,000**| ||||||**-**|**3,397**| ||||||**144**|**86**| ||||||**-**|| ||||||**1,269**|**-**| ||||||**-**|**-**| ||||||**25,991**|**25,920**| |||||||| |||||**-**
**-**
**-**|**-**|| ||||||**-**|**-**| ||||||**-**|**-**| |||||||| |||||**-**|**25,991**|**25,920**| |||||||| |||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,812**|**6,506**| ||||||**4,800**|**5,098**| ||||||**864**|**400**| ||||||**1,463**|**1,638**| ||||||**-**|**60**| ||||||**1,637**|**1,986**| ||||||**2,295**|**2,797**| |||||||| ||||||**-**|**161**| ||||||**563**|**185**| ||||||**17,434**|**18,831**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |projector||||**-**
**-**
**-**|**-**|**6,522**| |Bowls equipment||||||**3,037**| |Bowls trolley|**85**||||**85**|| |bar trolley|**69**||||**69**|| |crockery|**1,003**||||**1,003**|| |**_Sub total_ **|**1,157**||**-**||**1,157**|**9,559**| |**_Total payments_ 18,591**
**_Net of receipts/(payments)_ 7,400**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||**-**|**18,591**|**28,390**| |||||||| ||||**-**|**-**
**-**
**-**|**7,400**|**2,470**| |||||||**-**| ||||**-**||**16,979**|**19,449**| ||||**-**||**24,379**|**16,979**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Nat West account**
**Barclays account**
**cash on hand**
**Details**
**Details**
**Details**
bowls trolley
bar trolley
crockery
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**160**
**-**
**23,988**
**231**
**-**
**24,379**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Hall
**85**
Hall
**69**
Hall
**1,003**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Janet Parry
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Janet Parry|| |||||