## **PETERSTON CHURCH AND COMMUNITY HALL** ## **Trustees’ Annual Report for 2022** ## **Introduction:** Peterston Church and Community Hall was gifted to the people of the then Parish of Peterston-super-Ely by Mrs. Ada Brocket-Grover in 1925. Its facilities have been well used and improved since by grateful villagers and organisations, such that it is now a hub for many thriving clubs and societies, a centre for the promotion and maintenance of well-being and health and is financially well run and maintained. The Trustee body remains as follows: Canon Martyn Davies, (East Vale Ministry Area Leader and Chair of Trustees), Mrs. Jan Parry, (Church Committee), Mrs Delyth Hurley, (Church Committee), Mr. Michael Morgan, Mrs. Kathy Smart, Ms Bea Bown, Mrs. Tonia Morgan and Mrs. Amy Moreno-Gray. ## **Objectives and Governance** To provide and maintain the Church and Community Hall for the use and benefit of all the residents of Peterston-super-Ely. We are governed by our constitution. ## **Management Committee** The Hall Management Committee (HMC) consists of Mrs. Paula Pridham (secretary), Ms Amanda Harris (treasurer), Mr. Dai Potter (hall manager), Mrs. Tonia Morgan (booking secretary), Mrs. Linda Attwell, Mrs. Anne Haile, Mrs. Pat Cadwalladr and Mr. David Jaques. The Trustees are very grateful for the dedication and hard work of the HMC as well as Section Heads who represent the sections (individual clubs or organisations set up to meet local needs and interests and which donate their profits to the Hall). Section heads join the HMC on alternate months while Trustees are welcome to all the meetings, which are chaired by one of the Trustees, Mrs. Jan Parry. We are also grateful to our Amanda Harris, our treasurer, whose accounts are attached. Many other village volunteers make very valued contributions in the way of informal help and support, all of which are greatly appreciated. ## **Employment:** The booking secretary and caretaker are employees and we are grateful for their contribution to the smooth running of the Hall. ## **Public Benefit:** The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when considering the objectives and follow and monitor all activities. ## **Achievements and Performance:** This year (2022) activities in the Hall gradually returned to normal and by the end of the year were practically back to pre-Covid levels. A welcome and popular addition to the schedule of activities was the introduction of Indoor Bowls. Grants were received from a variety of sources to provide equipment and subsidise the initial weeks before it became self-financing and a section of the Hall. Hall funds were a cause for concern, especially as running costs in respect of utility bills rose dramatically. They were three times more expensive and cleaning costs were doubled. (see accounts). Trading income double in 2022 compared with 2021. However, the Hall Management Committee worked hard to secure the best deals possible for gas and electricity and made some financial decisions aimed at “balancing the books”. Overall the Hall was in a similar financial position at the end of 2022 as it was in 2021, despite having made some capital purchases. The charity has continued its objects via the various Sections and by letting its facilities to the community. The Sections’ monetary contributions to the Hall are detailed in the accounts along with other income from letting. ## **Financial review and reserves:** These are detailed in the Financial Report which accompanies the Trustees Report. The Hall Subscription Draw provides welcome income. A new initiative increased the number of balls in the Hall Ball Draw by encouraging new and old subscribers to become “Friends of the Hall” for an additional annual subscription. ## **Conclusion:** By the end of 2022, the Hall was functioning very much as before with the community once again becoming confident in using it for most of its previous activities and more were planned for 2023. The Trustees are grateful for the enthusiasm of the whole community and especially the HMC for their continued support, ideas and practical help. ## **Contact details:** Any enquiries relating to the Hall, including availability, can be e-mailed to peterstonvillagehall@gmail.com or by telephone to 07840 106129. The web address is www.peterstonsuperely.org Charity number: 1184200. **Charity Name No (if any) Peterston Church and Community Hall 1184200 Receipts and payments accounts For the period** Period start date Period end date **To from 01.01.22 31.12.22** ## **CC16a** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Hire income net of deposit refunds
**21,147**
donations
**290**
raffle income
**1,000**
councilgrants
**-**
paintingcommissions
**86**
sundry
**-**
**-**
**-**
**22,523**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 22,523**
**A3 Payments**
Utilities
**6,506**
wages and PAYE
**5,098**
Film hire
**400**
cleaning
**1,638**
mobilephone
**60**
buildingmaint
**1,986**
insurances/licences
**2,797**
bar stock
**161**
miscellaneous (gifts/winzip etc)
**185**
**_Sub total_ 18,831**
projector
**6,522**
grantpurchases
**-**
**_Sub total_ 6,522**
**_Total payments_ 25,353**
**_Net of receipts/(payments)_ - 2,830**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**19,449**
**_Cash funds this year end_ 16,619**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**3,397**
**-**
**-**
**-**
**-**
**3,397**
**-**
**-**
**-**
**3,397**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,037**
**3,037**
**3,037**
**360**
**-**
**-**
**360**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**21,147**
**290**
**1,000**
**3,397**
**86**
**-**
**-**
**-**
**25,920**
**-**
**-**
**-**
**25,920**
**6,506**
**5,098**
**400**
**1,638**
**60**
**1,986**
**2,797**
**161**
**185**
**18,831**
**6,522**
**3,037**
**9,559**
**28,390**
**- 2,470**
**-**
**19,449**
**16,979**|**Last year**
**to the nearest £**| |||**-**|**21,147**|**8,647**| |||**-**|**290**|**610**| |||**-**|**1,000**|**1,474**| |||**-**|**3,397**|**15,000**| |||**-**|**86**|**-**| |||**-**|**-**|**39**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**25,920**|**25,770**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**25,920**|**25,770**| |||||| |||**-**|**6,506**|**2,671**| |||**-**|**5,098**|**5,365**| |||**-**|**400**|**-**| |||**-**|**1,638**|**872**| |||**-**|**60**|**-**| |||**-**|**1,986**|**15,047**| |||**-**|**2,797**|**2,654**| |||**-**|**161**|**181**| |||**-**|**185**|**299**| |||**-**|**18,831**|**27,089**| |||||| |||**-**|**6,522**|| |||**-**|**3,037**|| |||**-**|**9,559**|**-**| |||||| |||**-**|**28,390**|**27,089**| |||||| ||**360**|**-**|**- 2,470**|**- 1,319**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**19,449**|**20,768**| ||**360**|**-**|**16,979**|**19,449**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Nat West account**
**Barclays account**
**Details**
**Details**
**Details**
projector
bowling equipment
**Details**
Signature
**Martyn Davies**
**Janet Parry**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**16,619**
**360**
**-**
**16,619**
**360**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Hall
**6,522**
Hall
**2,967**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Canon Martyn Davies**
**Janet Parry**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||**Martyn Davies**|**Canon Martyn Davies**|**10/17/2023**| ||**Janet Parry**|**Janet Parry**|**10/17/2023**| **Charity Name No (if any) Peterston Church and Community Hall 1184200 Receipts and payments accounts For the period** Period start date Period end date **To from 01.01.22 31.12.22** ## **CC16a** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Hire income net of deposit refunds
**21,147**
donations
**290**
raffle income
**1,000**
councilgrants
**-**
paintingcommissions
**86**
sundry
**-**
**-**
**-**
**22,523**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 22,523**
**A3 Payments**
Utilities
**6,506**
wages and PAYE
**5,098**
Film hire
**400**
cleaning
**1,638**
mobilephone
**60**
buildingmaint
**1,986**
insurances/licences
**2,797**
bar stock
**161**
miscellaneous (gifts/winzip etc)
**185**
**_Sub total_ 18,831**
projector
**6,522**
grantpurchases
**-**
**_Sub total_ 6,522**
**_Total payments_ 25,353**
**_Net of receipts/(payments)_ - 2,830**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**19,449**
**_Cash funds this year end_ 16,619**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**3,397**
**-**
**-**
**-**
**-**
**3,397**
**-**
**-**
**-**
**3,397**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,037**
**3,037**
**3,037**
**360**
**-**
**-**
**360**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**21,147**
**290**
**1,000**
**3,397**
**86**
**-**
**-**
**-**
**25,920**
**-**
**-**
**-**
**25,920**
**6,506**
**5,098**
**400**
**1,638**
**60**
**1,986**
**2,797**
**161**
**185**
**18,831**
**6,522**
**3,037**
**9,559**
**28,390**
**- 2,470**
**-**
**19,449**
**16,979**|**Last year**
**to the nearest £**| |||**-**|**21,147**|**8,647**| |||**-**|**290**|**610**| |||**-**|**1,000**|**1,474**| |||**-**|**3,397**|**15,000**| |||**-**|**86**|**-**| |||**-**|**-**|**39**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**25,920**|**25,770**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**25,920**|**25,770**| |||||| |||**-**|**6,506**|**2,671**| |||**-**|**5,098**|**5,365**| |||**-**|**400**|**-**| |||**-**|**1,638**|**872**| |||**-**|**60**|**-**| |||**-**|**1,986**|**15,047**| |||**-**|**2,797**|**2,654**| |||**-**|**161**|**181**| |||**-**|**185**|**299**| |||**-**|**18,831**|**27,089**| |||||| |||**-**|**6,522**|| |||**-**|**3,037**|| |||**-**|**9,559**|**-**| |||||| |||**-**|**28,390**|**27,089**| |||||| ||**360**|**-**|**- 2,470**|**- 1,319**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**19,449**|**20,768**| ||**360**|**-**|**16,979**|**19,449**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Nat West account**
**Barclays account**
**Details**
**Details**
**Details**
projector
bowling equipment
**Details**
Signature
**Martyn Davies**
**Janet Parry**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**16,619**
**360**
**-**
**16,619**
**360**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Hall
**6,522**
Hall
**2,967**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Canon Martyn Davies**
**Janet Parry**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||**Martyn Davies**|**Canon Martyn Davies**|**10/17/2023**| ||**Janet Parry**|**Janet Parry**|**10/17/2023**|