2021-12-31-accounts - Peterston Church And Community Hall

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PETERSTON CHURCH AND COMMUNITY HALL

Trustees’ Annual Report for 2021

Introduction:

Peterston Church and Community Hall was gifted to the people of the then Parish of Peterstonsuper-Ely by Mrs. Ada Brocket-Grover in 1925. Its facilities have been well used and improved since then by grateful villagers and organisations, such that it is now a hub for many thriving clubs and societies, a centre for the promotion and maintenance of well-being and health and is financially well run and maintained.

During 2019, the Parish of Peterston-super-Ely ceased to exist as such. It was subsumed into the Benefice of the East Vale along with six other local parishes and this was then renamed as the East Vale Ministry Area, which included another two parishes. This fact has now been recorded in the Charity Commission details.

An anomaly resulting from this change has also been reworded so that “The churchwardens of St. Peter’s” have become “two members of St. Peter’s Church Committee” as there are no church wardens of only St. Peter’s Church.

The Trustee body remains as follows:

Canon Martyn Davies, (Rector and Chair of Trustees), Mrs. Jan Parry, (Church Committee), Mrs Delyth Hurley, (Church Committee), Mr. Michael Morgan, Mrs. Kathy Smart, Ms Bea Bown, Mrs. Tonia Morgan and Mrs. Amy Moreno-Gray.

Objectives and Governance

To provide and maintain the Church and Community Hall for the use and benefit of all the residents of Peterston-super-Ely. We are governed by our constitution.

Management Committee

The Hall Management Committee (HMC) consists of Mrs. Paula Pridham (secretary), Ms Amanda Harris (treasurer), Mr. Dai Potter (hall manager), Mrs. Tonia Morgan (booking secretary), Mrs. Linda Attwell, Mrs. Anne Haile, Mrs. Pat Cadwalladr and Mr. David Jaques.

The Trustees are very grateful for the dedication and hard work of the HMC as well as Section Heads who represent the sections (individual clubs or organisations set up to meet local needs and interests and which donate their profits to the Hall). Section heads join the HMC on alternate months while Trustees are welcome to all the meetings, which are chaired by one of the Trustees, Mrs. Jan Parry.

We are also grateful to our Independent Examiner, Mr. Gordon Williams, whose report is attached to the accounts.

Many other village volunteers make very valued contributions in the way of informal help and support, all of which are greatly appreciated.

Employment:

The booking secretary and caretaker are employees and we are grateful for their contribution to the smooth running of the Hall.

Public Benefit:

The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when considering the objectives and follow and monitor all activities.

Achievements and Performance:

This year (2021) continued to be very difficult for the whole community, including the Hall, as a result of Covid restrictions. After fourteen months of complete closure for activities, societies, clubs etc (but during which time the extension was completed and the new boiler installed) the Hall reopened in May. Initially, some societies were naturally cautious but were reassured by the very careful risk management procedures instituted by the Hall Management Committee (HMC). All users of the Hall were mandated to produce a Risk Management Plan and employ strict “Track and Trace” procedures, both of which had then to be approved by the Hall Manager. As a result, we believe that no Covid outbreak resulted from Hall use during this period.

As will be seen from the financial report, Hall funds have suffered greatly during this period. The Trustees are working closely with the HMC to examine how expenditure can be minimised and income increased, especially bearing in mind the increase in the cost of energy.

However, the charity has continued its objects via the various Sections and by letting its facilities to the community. The Sections’ monetary contributions to the Hall are detailed in the accounts along with other income from letting.

Financial review and reserves:

These are detailed in the Financial Report which accompanies the Trustees Report. The Hall Subscription Draw provides welcome income. This was relaunched during 2021 with some success.

Conclusion:

By the end of 2021, the Hall was functioning very much as before with the community once again becoming confident in using it for most of its previous activities and more are planned for 2022. The Trustees are grateful for the enthusiasm of the whole community and especially the HMC for their continued support, ideas and practical help.

Contact details:

Any enquiries relating to the Hall, including availability, can be e-mailed to peterstonvillagehall@gmail.com or by telephone to 07840 106129.

The web address is www.peterstonsuperely.org

Charity number: 1184200.

Peterston Church and Community Hall- Charity Accounts Charity Number- 1184200 Income and Expenditure Account For the 12 Months ended 31 December 2021 2021 2020 Income Sections 4, 024 4, 623 9,170 7,516 262 Hall Hire Film Nights - (Net) Covid Grant 489 Heating Grant Building Extension Grant St Peter's Church 15,000 15,000 1,271 1,343 368 450 Donations 160 Interest Received Insurance Claim 1, 782 1, 782 41 Subscription Draw Sundry Income Total Income 1,474 39 25,770 39,024 Expenditure Salaries 5,365 15,047 5, 842 2, 133 21,435 2,511 4,649 988 Repairs & Maintenance - (Inc. Insurance Claims Building Extention Costs Cleaning Heat & Light Telephone & Wifi Insurance 872 1,833 838 2,280 374 1, 758 265 Licences Bar Stock 181 466 Sundry Expenses Total Expenditure 299 513 27,089 40,560 Surplus / (Deficit) for year (1,319) (1,536)

Peterston Church and Community Hall - Charity Accounts Balance Sheet Charity Number- 1184200 31 December 2021 Current Assets Stock Debtors & Prepayments Bank Accounts Cash in Hand 22, 804 22,804 Liabilities Sundry Creditors Net Current Assets 22,804 Lon Term Liabilities Repairs & Maintenance Provision Loan - Peterston Church & Community Hall (10, 000) (15, 659) (25,659) Net Assets (2,855) Financed B Accumulative Fund Brought Forward Surplus / (Deficit) for year Accumulative Fund Carried Forward (1,536) (1,319) (2,855) Inde endent Examiners Re ort I have examined the above Financial Statements without carrying out an audit for the Twelve Months ended 31 December 2021. What is contained in the Accounting records is reflected in the Inc me & Expenditure Account for the year, and there is nothing of concern to report on. Gordon Williams FCMA Signed and Authorised on behalf of the Trustees Canon Martyn Davies