2020-12-31-accounts - Peterston Church And Community Hall

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PETERSTON CHURCH AND COMMUNITY HALL

Trustees’ Annual Report for 2020

Introduction:

Peterston Church and Community Hall was gifted to the people of the then Parish of Peterston-super-Ely by Mrs. Ada Brocket-Grover in 1925. Its facilities have been well used and improved since then by grateful villagers and organisations, such that it is now a hub for many thriving clubs and societies, a centre for the promotion and maintenance of well-being and health and is financially well run and maintained.

After a protracted process, the free-hold of the Hall was successfully transferred from the Diocese of Llandaff Board of Finance to the Charitable Incorporated Organisation (CIO) of the Hall.

During 2019, the Parish of Peterston-super-Ely ceased to exist as such. It was subsumed into the Benefice of the East Vale along with six other local parishes and this was then renamed as the East Vale Ministry Area, which included another two parishes.

For this reason, the constitution is to be altered to reflect this. An anomaly resulting from this change also needs to be reworded so that “The churchwardens of St. Peter’s” would become two members of St. Peter’s Church Committee as the Church Wardens are now Church Wardens of the Ministry Area and may not (and presently do not) live in Peterston-super-Ely.

It was felt that the body of Trustees needed to be expanded and strengthened by other local residents who, in addition to the Rector of St. Peter’s and two church committee members, could bring a variety of talents and areas of expertise to bear.

After a successful recruitment campaign, the Trustee body is now made up of the following:

Canon Martyn Davies, (Rector and Chair of Trustees), Mrs. Jan Parry, (Church Committee), Mrs Delyth Hurley, (Church Committee), Mr. Michael Morgan, Mrs. Kathy Smart, Ms Bea Bown, Mrs. Tonia Morgan and Mrs. Amy Moreno-Gray.

Objectives and Governance

To provide and maintain the Church and Community Hall for the use and benefit of all the residents of Peterston-super-Ely. We are governed by our constitution.

Management Committee

The Hall Management Committee (HMC) has also been strengthened this year, again after a recruitment campaign, and now consists of Mrs. Paula Pridham (secretary), Ms Amanda Harris (treasurer), Mr. Dai Potter (hall manager), Mrs. Tonia Morgan (booking secretary), Mrs. Linda Attwell, Mrs. Anne Haile, Mrs. Pat Cadwalladr and Mr. David Jaques.

The Trustees are very grateful for the dedication and hard work of the HMC as well as Section Heads who represent the sections (individual clubs or organisations set up to meet local needs and interests and which donate their profits to the Hall). Section heads join the HMC on alternate months while Trustees are welcome to all the meetings, which are chaired by one of the Trustees, Mrs. Jan Parry.

We are also grateful to our Independent Auditor, Mr. Gordon Williams, whose report is attached to the accounts.

Many other village volunteers make very valued contributions in the way of informal help and support, all of which are greatly appreciated.

Employment:

The booking secretary and caretaker are employees and we are grateful for their contribution to the smooth running of the Hall.

Public Benefit:

The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when considering the objectives and follow and monitor all activities.

Achievements and Performance:

The charity has continued its objects via the various Sections and by letting its facilities to the community. The Sections’ monetary contributions to the Hall are detailed in the accounts along with other income from letting.

Financial review and reserves:

Since March 2020 the customary events and activities in the Hall have, by and large, completely ceased due to the legal constraints imposed as a result of the Covid 19 pandemic. The resulting fall in income is detailed in the accounts. In the meantime, the HMC has been successful in obtaining grant funding for health and safety measures in connection with the Stay Safe messages.

Nevertheless, an extension used for storage, and funded by a grant of £15k from the Strong Communities Fund, was able to be completed. It was also decided to install an alarm system as the Hall had been broken into on a few occasions resulting in damage and loss of property and equipment. This is now fully operational.

The Hall Subscription Draw (see accounts) also provides welcome income. It is intended to re-launch this with a new bank account during 2021.

Conclusion:

It is hoped that as restrictions are reviewed and lessened that the Hall will be able to welcome wholeheartedly the return of our sections and other societies which have been so missed. When appropriate, we hope to hold a “thankful” celebration, with the Hall at the centre, to mark the way the village has responded so generously and valiantly to the Covid crisis.

Contact details:

Any enquiries relating to the Hall, including availability, can be e-mailed to peterstonvillagehall@gmail.com or by telephone to 07840 106129.

The web address is www.peterstonsuperely.org Charity number: 1184200.

Peterston Church and Community Hall - Charity Accounts Charity Number - 1184200 Income and Expenditure Account For the 18 Months ended 31 December 2020

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2020 2019
£ £
Income
Sections 9,170
Hall Hire 7,516
Film Nights - (Net) 262
Covid Grant 489
Building Extension Grant 15,000
St Peter's Church 1,271
Donations 1,343
Interest Received 368
Insurance Claim 1,782
Subscription Draw 1,782
Bar Surplus
Sundry Income 41
Total Income 39,024 -
Expenditure
Salaries 5,842
Repairs & Maintenance - (Inc. Insurance Claims 2,133
Building Extention Costs 21,435
Cleaning 2,511
Heat & Light 4,649
Telephone & Wifi 988
Insurance 1,758
Licences 265
Bar Stock Stolen 466
Sundry Expenses 513
-
Total Expenditure 40,560
-
Surplus / (Deficit) for year (1,536)
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Peterston Church and Community Hall - Charity Accounts Balance Sheet Charity Number - 1184200 31 December 2020

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Current Assets
Stock 181
Debtors & Prepayments
Bank Accounts 26,942
Cash in Hand
27,123
Liabilities
Sundry Creditors
Net Current Assets 27,123
Long Term Liabilities
Repairs & Maintenance Provision (13,000)
Loan - Peterston Church & Community Hall (15,659)
(28,659)
Net Assets (1,536)
-
Financed By :
Accumulative Fund Brought Forward Nil
Surplus / (Deficit) for year (1,536)
Accumulative Fund Carried Forward (1,536)
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Independent Examiners Report

I have examined the above Financial Statements without carrying out an audit for the Eighteen Months ended 31 December 2020. What is contained in the Accounting records is reflected in the Income & Expenditure Account for the year, and there is nothing of concern to report on.

Gordon Williams FCMA

Signed and Authorised on behalf of the Trustees

Canon Martyn Davies