Charlty number: 1184185 WHITE HOUSE FARM ARBORETUM FOUNDATION TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 WHITE HOUSE FARM ARBOREfuM FOUNDATION CONTENTS Page Reference and admlnlstratlve details of the Charity, its Trustees and advisers Trustees. report Independent examlnerfs report Statèmgnt of ftnancial activitles Balance Sheet Notes to the financial statements 9-17 WHITE HOUSE FARM ARBORETUM FOUNDATION REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2021 Trusteos M C Foster, Director C L E Foster, Chair C Lane C R Foster S A S Berkeley C Sanders Charity Tegistered number 1184785 Principal offico While House Farm High Cross Road Ivy Hatch Sevenoaks Kent TN15 ONN Independent Examiner Duncan Cochrane-Dyel Bsc BFP FCA MHA Maelntyre Hudson Victoria CoLFrt 17-21 Ashford Road Maidstone Kent ME14 5DA Bankers National Westminster Bank plc 43 Swan Street Wesl Malling Kent ME194HF Investment Advisers Evelyn Partners Group Ltd 45 Gresham Street London EC2V 7BG Page I WHITE HOUSE FARAq ARBORETUM FOUNDATION TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 The Trustees present their annual report together with the financial slalemenls of the Charity for the from 1 January 2021 to 31 December2021. The financial slalements have been prepared in accordance with the accounting policies set out in note 2 to the financial staternenls and comply with the Charity's conslilution, the Charities Act 2011 and the Accounting and Reporting by Charities.. Slalemenl of Recommended Practice ISORP} applicable to charities preparin9 their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS102} effective from 1 January 2019. Objectives and actlvltles a. Policies and objectlves The objective5 of White House Farrn Arboretum Foundation 8re'. al to promote the conservation protection and improvement of the physical and natural environment for the public benefit in particular by cullivaling and maintaining a collection of plant species of the temperate world., bl to advance the education of the public benefit in horticulture and the cultivation. preservation, propagation and conservation of the physi¢al and natural environment. In setting objects'ves and planning for aclivilies, the Tnjslees have given due consideration lo general guidance published by the Charity Commission relating lo public benefit, including the guidance 'Public benefit.. running a chanty {PB21'. b. Strategies for achieving objectives The objectives of White House Farm Arboretum Foundation will be furthered or achieved through the provision and maintenance of an arboretum and botanic garden known as While House Farm Arboretum. as a public facility to be enjoyed by people of all ages. c. Activities undertaken to achieve objectives During the year, funds were invested into an investment portfolio, managed by Evelyn Partners, with the aim of generating further resources to achieve the Charity's objectives in the years ahead. The ongoing activities of the Charity continued regularly despite the pandemic. These activities are described lully in the "Achievements and performance" section under"Review of aclivilies" d. Main activities undertaken to further the Charlty's purposes for the public beneflt The Charity will provide advocacy. advice and information to the public, as well as provision and mainlenan¢e of an arborteum and botanic garden open lo the general public. A website account was opened during the year in order to make the Charity more aC￿ssIble lo the public and since March 2021 the Charity has provided guided tours of the gardens and arbO￿turn lo the genefftl public as well as establishing a volunteer group. Page 2 WHITE HOUSE FARM ARBORETUM FOUNDATION TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2021 Achievements and perfomiance . Review of activities During the year the Charty has continued lo raise funds in order to meet the objectives sel out in its governing document. The ongoing aclivrtie5 of the Charity continued regularfy deswle the pandemic and included." The updating of the White House Farm Arboretum Foundation database, incorporating new zones, new genera represented largely by cultivars, and including photographic records. Idenlificalion, discussion and planning conservation of ra￿ While House Farm Arboretum Foundation plants. Guided tours of the garden5 and arboretum from March lo August 2021. Also during the year, a website account was opened for the Charity and a volunteer group Wd5 foLEnded wth weekly meetings from March to October to carry out Itqht outdoor gardening rasks such as weeding and pruning followed by tea and 8 walk-round. The Trustees a150 gave their agreement for the Charity to be included in the book, "Secret Gardens of the South Easr,. M C Foster has been asked lo write a bcK)k for the general public on hydrangeas to be published by Cr¢)wood Pre$$ and any Pr￿eedS he receives for this will be donated to the Charity. Flnanclal revlew a. Golng Concern Aftei making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources lo continue in operational existence for the fo￿Seeable future. For this reason, they continue to adopt the going concern basis in preparing the financial slatemenls. Further details regarding the adOpt￿n of Ihe going concem basis can be found in the accounting policies. b. Rosarves policy The Trustees aim trj hold reserves sufficient to cover the ¢osts of running and mairtsining an arboretum and botanic garden, as well as providing advocacy and advice for the next 12 months. The balance of reserves as al 31 December 2021 amounted to £323,79512020: £268,560). . Key figures The results of the charity for the period show a nel movement of funds of £55.23512020." £268,560}. Page 3 WHITE HOUSE FARM ARBORETUM FOUNDATION TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2021 Structure* governance and management a. Constitution While HoLtse Fam Arboretum Foundation is a Charitable Incorporated Organisalion - Foundation, registered with the Charity Ccrnmission, and is constiluled under a eonstilulion for a CIO - Foundation dated 1 July 2019. The Charity number is 1184185. b. M&thod$ of appointment OT election of Trustees The management of the Charity is the responsibility of the TTuslees who are elected and Co￿pIed under the tem)s of the conslilulion as registered with the Charity Commission. c. Organisational Structure and declsionamaking policies The Trustees aim lo meet on a regular basis lo discuss and resolve any issues arising. The Trustees are the main decision making body for the Charity. The Trustees did not hold the planned in-person annual Trustees Meeting agieed in 2020 due lo the resurgence of the pandemic. Board decisions were instead made wa subcommittees and gTOUP email correspondence. Page 4 WHITE HOUSE FARM ARBORETUM FOUNDATION TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2021 Structure. governan¢g and managgment Icontlnued) Statement of Trustees. responslbllltles The Tyuslees are responsible for prepaiing the Trustee5' report and the financk91 statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generalty Accepted Accounting Pradicel- The law applicable lo charities in En9land & Wales requires the Twslees lo prepare financial statements for each financial which give a true and fair view of the stsle of affairs of the Charity and of ils incrxning resources and application of reso)urces, including ils income and expendilufe. fof that per￿1. In preparing these financial slatemenls. the Trustees are required to.. select suitable accounting policies and then apply them consistently.. observe the methods and principles of the Charities SORP {FRS 102)., make judgements and a￿OUntIng estimates that are roasonablffj and prudent., stale whether applicable UK Accounting Standards IFRS 1021 ha￿ bggn followed, subject lo any material departures disclosed and explained in the financial slalements. prepare the financial statements on the going concem basis unless (( is inappropriate lo presume that the Charity will continue in business. The Tfuslees are responsible for keeping adequate acwunling records that are sufficient lo show and explain the Charity's Iransa¢lKJns and disclose with reasonable accuracy at any time the financial posf(ion of the Charity and enable them lo ensure that the financial statements comply with the Charities Act 2011. the Charty (Accounts and Reports) Regulation$ 2008 and the provisions of the ¢onslitution. They are also responsible for safeguarding the asse15 of the Char5ty and hence for taking reasonable steps for the prevention and detection of fraud and othèr irTe9ularilie5. Approved by order of the members of the board of Trustees and signed ori their behalf by. M C Foster Date.. October 20th 2022 Page 5 WHITE HOUSE FARM ARBORETUM FOUNDATION INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 Independent examiner's report to the Trustees of Whlte House Fami ATboretum Foundation {'the Charity'l report to the charity Trustees on my examination of the a￿OUntS of the Charity for the year ended 31 Decomber 2021. Responslblllties and basis of report As the Trustees of the Chariiy you a￿ responsible for the preparation of the accounts in accordance with the Tequirements of the Charities Act 2011 I'lhe 2011 ACVI. I report in respect of my examination of the Charity's ac¢ounls carried out under section 145 of the 2011 Act and in Carrying out my examination I have followed the applicable Directions given by the Charity C¢)mmis5ion under section 14515llbl of the 2011 Act. Independent examlngrfs statement I have ￿Mpleted my examination. I confimi that no matters have come to my attentson in COnnect￿n wrth the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act.. or the accounts do not accord with those records,. or the accounts do nol comply with the applicable requirements concerning the fomi and content of accounts set out in the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other mallers in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. This report is made solely to the Charivs TTuslees, as a body, in accordance wf(h Part 4 of the Charitie5 (Accounts and Reports) Regulation5 2008. My work has been undertaken so that I might slate lo the Charivs Trustees those matters l am required lo slate to them in an Independent examinerfs report and for no other purpose. To the lullesl extent permilled by law, I do not accept or assurne responsibilily to anyone other than the Charity and the Charity's Tru$leos as a body, for my work or for this report. Signed.. Duncan CochraneknDyet Bsc BFP FCA Independent Examiner for and on behalf of MHA Maclntyre Hudson Maid51one United Kingdom Dale: 24 October 2022 Page 6 WHITE HOUSE FARM ARBORETUM FOUNDATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021 Tot Unrestricted Total funds funds funds 18 months year ended year ended ended 31 December 31 December 31 December 2021 2021 2020 Note Income from: Donations and legacies Charitable adiv¢ties Investments 36,657 1,104 2,174 36,657 1,104 2,174 270,000 Total income 39.935 39,935 270,000 Expendltur& on: Raising funds Charitable activities 1,840 2.524 1,840 2,524 1,440 Total expenditure 4.364 4.364 1,440 Net income before net galns on Investments Nel gains on investrnents 35.571 19,664 35,571 19.664 268,560 Net movement in funds 55,235 55.235 268,560 Reconciliation of fund5'. Total fund5 brought lorward Net movement in funds 268,$60 55,235 268.560 55.235 268,560 Total funds Carrlgd fotward 323,79S 323,795 268,560 The Slalemenl of financial a¢livilE$ includes an gains and losses recognised in the year. The notes on pages 9 10 17 fom part of these financial statements. Page 7 WHITE HOUSE FARM ARBORETUM FOUNDATION BALANCE SHEET AS AT 31 DECEMBER 2021 2021 2020 Note Flxed assets Investment5 11 309,381 309,381 Current assets Debtors Cash al bank and in hand 12 76 16,834 270,000 16,910 2TO,000 Creditors.. amounts falling due wlhin one year 13 (2,4961 (1,440) Net current a$$9ts 14,414 268, 560 Total assets less current liabilities 323,795 268,560 Net assets excluding penslon asset 323,795 268,560 Total net ass9ts 323,795 268,560 Charity funds Restricted funds Unreslricled fund5 14 14 323,795 268,560 Total funds 323,795 268,560 The financial stalemenls were approved and authorised for issue by the Trustees and signed on their behalf by.. M C Foster Dale-. October 20th 2022 The notes on pages 9 10 17 form part of these financial stalemenls. Page 8 WHITE HOUSE FARM ARBORETUM FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 General Infomatlon White House Fam Arb¢retLtm Foundation Is a Charity Incorporated Organisation - Foundation registered by the Charity Commission in England and Wales and govemed by the Charity's constitution dated 1 July 2019. The registered address is given on the adminislratwe details page of these financial st?tements. The financial slalemenls are presented in sterling, which is the functional currency of the Charrty, and rounded lo the nearest pound. Accountlng pollcles 2.1 Basls of preparatlon of flnanclal statem¢nt$ The financial statements have been prepared in accoidance with the Charities SORP IFRS 1021 Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charities preparing their accounts in accordance wlh the Financial Reporting Standard appI￿able in the UK and Republic of Ireland IFRS 1021 {effective 1 January 20191, the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. While Hr)use Farm Afboretum Foundation meets the definition of a public benefit enlty under FRS 102. Assets and liabilitie5 are initially recognised at historical cost or transaction value unless otherwse staled in the relevant accouriting policy. 2.2 Golng COn￿M Thg Trustees have ¢onsider9d the Charills financial position, in particular the potential impli¢ations of the COVID-19 pandemic. Whi151 the eventual financial impact of the pandem¢c on the Charity. and on the overall economy, remains Un￿rtaIn, gNen the high level of unresliicled funds available, the Trustees have reasonable exP￿tatIOn that the Charity wll be able lo continue lo operate for the foreseeable future. The Trustees Consider that it Is appropriate to prepafe the financial statements on a going con￿￿ basis. 2.3 Income l income is recognised once the Chaiity has enlitlemenl to the income. il is probable that the income wll be received and the amount of income re￿1vable can be measured reliably. Income tax recoverable in relation lo investment income is reccgnised al the time the investment income is fe¢eivable. Page 9 WHITE HOUSE FARM ARBORETUM FOUNDATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Accountlng policies Icontinuedl 2A Expenditure Expenditure 15 recogni5ed once there is a legal or constructive obligation lo transfer economic benefit to a third party, il Is probable that a transfer of economic benefits will be required in settlernent and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The cost5 of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable lo a single aclivty are allocated directly lo that activity. Shared costs which contribute lo more than one activity and support costs which are not attributable to a single activity are apport¢oned betweèn those activities on a basis consislenl with the use of resources. Central staff costs are allDcaled on the basis of lime spent, and depreciation charges all(xated on the portion of the asset's use. Expenditure on raising funds includes all expenditure incurred by the Charity lo iaise funds for its chariiable purposes and in¢ludes costs of all fundraising activities events and non