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2020-07-31-accounts

Charity registration number: 1184182

Leeds Trinity Students Union

Annual Report and Financial Statements

for the period from 7 September 2019 to 31 July 2020

Charity registration number,. 1184182 Leeds Trinity Students, Union Financial Statements Annual reporting period- During 2019 Leeds Trinity Students. Union became incorporated. As a result, Leeds Trinity Students, Union111515741 was closed and the new charity111841821 was set up. Previous accounts cover 1st August 2018 to 6th September 2019. Due to the financial administration undertaken during the transition the newly incorporated charity111841821 formally began operating on 7th Sept 2019. t Grooby Trustee

Leeds Trinity Students Union

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 4
Annual report 5 to 20
Independent Examiner's Report 21
Statement of Financial Activities 22
Balance Sheet 23
Notes to the Financial Statements 24 to 36

Leeds Trinity Students Union

Reference and Administrative Details

Charity Registration Number 1184182 Trustees J Glazzard L Edmonds Z Shah (resigned 30 June 2020) C Dow J Johnson A Blunt A Pandor (resigned 31 July 2020) R Matthews (resigned 31 July 2020) C L Grooby (appointed 1 July 2020) A M Shah (appointed 1 October 2020) N W Bland (appointed 1 October 2020) M S L Vyse (appointed 1 October 2020) Principal Office Brownberrie Lane Horsforth Leeds LS18 5HD Bankers HSBC Bank Plc 88 Town Street Horsforth Leeds LS18 4AR Independent Examiner Watson Buckle Limited Chartered Accountants York House Cottingley Business Park Bradford BD16 1PE

Page 1

Leeds Trinity Students Union

Trustees' Report

The trustees present their annual report together with the financial statements of the charity for the period ended 31 July 2020. This includes the administrative information as set out below.

Objectives and activities

Our charitable objectives

Leeds Trinity Students’ Union (LTSU) charitable objectives are as follows:

This is achieved through key activities to support the above:

Public benefit

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Financial review

Total incoming resources were £441,725 (2019 - £338,345). Total resources expanded were £391,279 (2019 - £361,486).

Principal funding sources

The Union received a Block Grant of £181,000 in 2019/20. The Union continues to receive £11,000 restricted funding for sport and BUCS activities in addition to its block grant from the university. A further £89,050 restricted funding was provided to support commercial service expansion.

The President is responsible and accountable to the governors of Leeds Trinity University, for ensuring that the funds received from the governors by the Union are expended in accordance with the uses stipulated in the Financial Memorandum, effective from 1 August 1995, and to comply with the conditions attached to them. The President is also responsible for the regularity and propriety of those funds. Day to day financial management is delegated by the Trustees to the General Manager of Leeds Trinity Students’ Union.

The Financial Memorandum provides that the Union shall ensure that is has a sound system of internal financial management control, keeps proper accounting records such that it mains close control of its expenditure and can demonstrate that it has been disbursed exclusively for the purposes intended by the governors.

Financial Memorandum

Plans for future periods

Plans for the future of the organisation can be found in the Annual Report which forms part of this documentation.

Page 2

Leeds Trinity Students Union

Trustees' Report

Structure, governance and management

Nature of governing document

Leeds Trinity SU is a constituted Students’ Union defined under the Education Act 1994.

It’s President and Vice President are elected on an annual cycle by a cross campus ballot. The President is also Chair of the Trustee Board. Both post holders receive training from experienced Union staff and the National Union of Students about their roles. They are supported by a staff team to support them in achieving their goals and the overarching Union strategy.

The Trustee Board comprises of two officer trustees (President and Vice President), three student trustees and up to four external trustees.

Democratic decisions are decided through elections, referenda and an annually elected Student Council as set out in our Constitution and Bye-laws.

Achievements and performance

Our commitment to student voice has seen continued elections engagement from our members with a record number of nominations for positions.

We launched a new social space, Studio, and continue to support students, whilst on campus, through our shop. They continue to be led and run by students and provides much desired flexible employment opportunities.

At the beginning of the academic year we also launched a new website which has enhanced our ability to support our 148 volunteers. Our 2019-20 volunteer cohort set a record-breaking recruitment of 616 members who took part in our 37 clubs or societies, 8 of which were newly formed during 2019-20.

We continued our commitment to the environment and sustainability achieving NUS Green Impact Excellent accreditation.

The past year has also seen a range of campaigns led by our Officers. Including efforts to simplify registration processes, whether it be for the local GP or for the National Elections. Climate campaigns were also a strong theme along with food choice, food price and social spaces.

The COVID-19 pandemic led to a significant shut-down of both social and economic activity in the UK. The UK government issued lock-down measures in mid-March 2020, and the trustees have been monitoring the impact on demand from customers, the supply chain and the broader impact on charitable aims. At this stage the financial impact cannot be estimated. The trustees have seen impact limited to the loss of events and commercial services due in late March. The cyclical nature of Leeds Trinity Students’ Unions calendar (peaking in March) resulted in smaller than expected impact on our financial accounts.

Future planning largely centres around remaining responsive to the pandemic whilst setting out our new long-term strategy for the next three years.

Page 3

Leed5 Trinih, Stiidents Union Triistees, Report Relationship5 11.ith related partie5 Leed5'1'riniti, Unii'er51ti' The SiiiLlei)Is' Ujiioii receive a block grani from the Univet5ity. It part-occupies a buildtng oivned by the Unii'ersity that also pays for iitilities. careiaking and Cleaning siaff. The continued suppgrt from Ihe University is inyaluablc and integral to us achiei'ing our charitable objectives. Fuiid5 lield as ¢u$todi#n Irustee on behalf of others Leeds Trinity SU acis as a custodian for funds raised b}. Club5 and Societies which includes the block grant oftlie Ujiioji. At the year-end £29,276 ivere held by the Union on Clubs & Socieiies behalf. The at]nual report was approved by ihe irusiees of Ihe chatily on 16 July 2020 and signed on its behalf by.. C L Giooby Triistee Pag¢ 4

Leeds Trinity 2019 - 2020 Students' Union Annual REPOrT Supporting you to reach your potential

Leeds Trinity Students’ Union is a charity. We exist for the benefit of Leeds Trinity students.

We do this in five ways:

How is the Union run?

  1. We act as a medium of communication between the members of the Union, the Governors, the University and other bodies.

  2. We advance the education of our members and students of the University as a whole.

  3. We represent the interest of our members and act as a channel of communication in dealing with the University and other bodies.

  4. We promote and protect the welfare of our members through the provision of information, advice and activities.

  5. We promote, encourage and co-ordinate student clubs, societies, sports and student activities.

The Union is led by two annual elected Sabbatical Officers - the President and Vice-President. As a charity we are led by nine trustees made up of two elected Sabbatical Officers, three student trustees and up to four external trustees. They are the first and final decision making body of the Union.

Political and policy decisions are made by the annually elected Student Council which includes the President and Vice-President. A staff team support the work of the elected sabbatical officers to support with the day to day running of charity services.

“As we reflect on the last year of our current strategy we look back at the three-year journey with pride. As a charity we have come a long way.

who set a record-breaking recruitment of 616 members who took part in our 37 clubs or societies, 8 of which were newly formed during 2019-20.

A huge thank you to Chris and Zoha along with all the President and Vice Presidents who have been a part of the Big Plan over the past three years.

Our commitment to student voice has seen continued elections engagement from our members with a record number of nominations for positions. ‘Student Say’ continued to flourish with seventeen ideas submitted and the Student Council passing eleven policies.

Our commitment to an impartial SU led Advice service continues with students being supported with Wellbeing, Housing and Academic appeals. A further commitment of the service to our core value, personalised, saw over 100 individual students supported one to one by our Student Advisor.

We reflect this year on the launching a new social space, StUdio, and continue to support students whilst on campus through our shop. Both ‘not for profit’ services have our student members at the core of their existence. They were created after student consultation, continue to be led and run by students and provides much desired flexible employment opportunities.

At the beginning of the year we also launched a new website which has enhanced our ability to support our 148 volunteers. Congratulations to our 2019-20 volunteer cohort

They have been supported by our incredible staff team, student volunteers and trustees who continue to play an integral role in the charity’s success.”

We continued our commitment to the environment and sustainability achieving NUS Green Impact accreditation for the third year running. The past year has also seen a range of campaigns led by our Officers. Including efforts to simplify registration processes, whether it be for the local GP or for the National Elections. Climate campaigns were also a strong theme along with food choice, food price and social spaces.

ZOHA SHAH AND CHRIS DOW STUDENTS’ UNION PRESIDENT & VICEPRESIDENT 2019-2020

Our campaigns and services aim to ensure students have the best possible experience whilst at Leeds Trinity University, helping them gain experiences and opportunities like no other. It’s our inclusive, personalised, student first approach that means our students will never feel as if they are not represented or left bored.

We continue to work in collaboration with Leeds Trinity University staff and thank them on behalf of students, our officers and staff team.

2

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22%
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422

11

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4
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22% Turnout 285 votes through Academic 64 11 New 9 SU on Tours, 4 student with 246 in the SU 2020 ‘Students Say’, Interest Course Council led staff Submissions: Our Elections our online ideas Award Reps Policies winners zone from 17 nominations Recruited passed way of sampling awarded submissions the pulse of student opinion

Course Rep Conference

Student Course Reps met each other in February to discuss themes and share insight with Margaret House (Vice Chancellor, Leeds Trinity University). 15 Course reps were supported to feed back on course effecting topics.

briefed and supported through the journey. The Union has made a very positive impact on me and I

3

Chris Combats Climate Change

Green Impact

Projects that formed our Green Impact accreditation include :

“Being involved in all the green impact campaigning has been fantastic and it is not just about environmentally driven change through things like recycling and the use of ebooks to reduce our carbon footprint, it’s also about engaging in social change and wellbeing.”

Divestment

Divestment is one way we can help to weaken the fossil fuel industry; it also shows the commitment from our University to a greener future. Our University has now pledged to never invest in Fossil Fuel companies and exclude the fossil fuel industry from their investment portfolio whilst introducing publicly accessible ethical investment policy.

“Getting our University to divest from fossil fuels is such a big achievement I never thought could happen at a small university like ours. This goes to show the impact the SU has and how it cares about the future of us students today and the students of tomorrow.”

4

Chris Combats Dehydration

Exam Stress

During January exams and deadlines we handed out over 1000 Volvic (recyclable) water bottles with Chris’ Top 5 Tips to relieve exam stress. This was to support students during their studies reminding them to take breaks for their mental health and wellbeing.

“During my January deadline I was stuck in the library constantly and stressing about my deadlines and then comes along Chris with a bottle of water and his top tips. You don’t understand how much these helped me relax and realise what I needed to do to help myself. The presence around campus the SU has helps in so many ways that they probably don’t realise they have, just from the friendly faces to the freebees.”

- Lucy Povah, 2nd Year Primary Education Early Years

Emma Stevenson

(Representative for institute of childhood and education) provided us feedback from her department’s students.

They wanted more water coolers around campus. The idea was posted by her on ‘Student Say’.

It got enough likes to be raised at Student Council. It passed and the idea was actioned by the President.

Through discussion and collaboration with University staff the idea became reality.

5

Chris Combats Health and Equality

Cabin Feever & Weekly Quiz

During the Covid-19 pandemic and the UK’s lockdown we put together a series of exercise videos for students to join in with and engage with during the lockdown. This gave students a friendly face and daily activity to do. As well as this we produced a weekly interactive live quiz night. The engagement seen over 6,000 views on Facebook from our followers for these activities.

Rainbow Laces

4 in 10 LGBT people don’t think sport is welcoming. Sport has an amazing power to bring people together. So, to help bridge this we support all our clubs and societies as inclusive as possible. To support a national campaign the SU purchased over 350 rainbow laces for our members who wore them in support of LGBT in Sport.

“The rainbow laces campaign really helped unite teams throughout sports bringing awareness and inclusivity across the university. Not only did it unite teams but gave individuals the power to let them know it’s okay to show their true colours without fear of rejection.”

- Rachel Ward, 1st year Criminology and Policing Student

GP Dual Registration

Was a collaboration with Leeds Citizens to solve students’ problems with registering with their local GP’s. The campaign achieved a specific “University Students” page, which now has links to the relevant page on LTU and Students’ Union website. The practices website was upgraded to allow online registrations and students can now access forms.

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CHRIS DOW
& ZOHA SHAH
with Leeds
Citizens
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Zoha Addresses Food Choice

Food Choice & Value

StUdio began to cater for students with inclusive food requirement since September but our new January menu had 22 Halal and 4 different vegan options.

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HALAL
22 Halal Options
Vegan
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“As a Muslim student I use to find it hard to eat on campus in my first year, although I lived on campus, I never ate on campus. This year, thanks to Studio, I’ve spent more time on main campus with my friends.”

- Fizza Masood, 2nd Year Student

“The SU shop is amazing, it’s so cheap compared to the rest of campus and even the local shops, it gives me a place to grab my lunch, a drink and sometimes even essentials. Its saved me so many times with its supplies of stationary!”

- Robbie Dyson, 2nd Year Sports Coaching

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4 Vegan Options
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“Being Vegan means it can be hard to eat out sometimes and in recent years it’s been hard to eat on campus, but since the opening of StUdio it has meant I don’t have to worry about not bringing a lunch in as they always have options for me and at a cheap reasonable price.”

7

Chris and Zoha Combat Voting

National Elections

So many students lose their voice when coming to University by not being able to vote from their new address. We supported our members ability to register at their secondary university address incentivising with 300 advent calendars and 200 muffins all with a handy polling day reminder.

“Over the Past Year the SU has done a great job at providing more events on campus and to create social spaces, such as StUdio, to help more people feel a part of the Trinity Community. Along with this the campaigns the SU have ran have helped students gain a better understanding of different situations and what part they could play. Chris’ register to vote campaign is a great example of this. Educating students on the importance of their vote and the difference they could make.”

- Frances Bridgewater, 2nd Year Physical Education

National Elections 2019 (Polling day)

The Union supported voter turnout with taxis to the local polling station with 83 students taking advantage of free food in StUdio for making the walk down the hill to vote.

“During the National Elections our Students’ Union made a massive push to make sure students were registered and ready to vote. They offered free rewards such as advent calendars and snacks just for registering. I thought it was fantastic that they also educated students on the elections as for many it would be their first General Election where, they were eligible to vote.”

“The SU helped me realise I could be registered at two addresses and that I could vote here at university as I was worried I would not be able to vote due to me living so far away and not able to get home in time to place my vote. Other incentives such as the Taxis and free food on the polling day helped me get down to vote.”

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JAMIE
HERON,
student
voter
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110 25 2/3rd 100+ 12 New students students undergraduates students health related Launch of new supported supported trained in attended screenings Sexual health one to one with academic mental health Housing Fair services related issues awareness Free 4 10 3 20 3 5 sanitary events held Virtualised Wellbeing student referrals collaborative students products Black History Events/Videos/ Outreach events through events for supported available via Month Posts for SU Shop World Mental with hardship SU Shop Mental Health Health Day vouchers via the Awareness Week SU Shop

“The Students’ Union have always been there, whether I needed advice, needed help with a lecturer or was hungry! My university experience would not have been the same without the support or these vital and positive members of the team. The support they show is second to none and I’m so grateful for all they do.”

“The SU has helped me more than I could ever imagine. I am a disabled Student and when the extensions system was updated, I couldn’t apply for extensions I was eligible for. Having emailed the SU, Chris (SU Vice President) came out of his way to find me that day on campus to discuss what he could do. The SU team then worked quickly and managed to rectify it before the end of the day. They’re amazing and willing to help anyone with any issues!”

- Chelsea Tweed, 3rd year Philosophy Ethics and Religion

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73
club and society
Volunteers
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60

Course Representatives

“The welcome packs the SU provided when I first moved to campus really helped me, giving me all the vital information, I needed and where I could go for support! I loved all the freebees they provided too, they all come in handy. The SU ran an amazing Freshers week where it enabled me to meet so many others and helped me make the friends I have today! They did so many events, and a wide range too, so there was something for everyone.”

- Jack Clarke-Scott, 1st Year Sports

“Being involved in a sports team has made my university experience 10x better than what it would have been. Without the SU running and organising games and events I wouldn’t have made the amount of friend I have today, and Wednesdays wouldn’t be my favourite day if the week!”

- Beth Maull, Masters in Mental Health in Children and Young People

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15 3
Student Council Student
members trustees
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700+
Welcome bags
brought to your
door
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New
Mental Health
referral project
with Yorkshire
Sport
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“Coming to Trinity from another University meant I hardly knew anyone when joining and not living on campus meant it would be hard for me to make friends and meet new people, but with the SU creating so many opportunities through the events they do meant I had no problem in meeting and making new friends, I really owe it to them!”

- Hannah Lee, PGCE Primary Education (QTS)

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37 616 167 25
Clubs and society, Club and Society Sports social supported
8 new members fixtures via our venues
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31 Freshers week events, 50% of which were nonalcoholic

“The support and advice I have received from the SU has been brilliant, I am going into my second year as the Chairman of Men’s Football and they are part of the reason I decided to run for the role. I feel with the support from Chris (SU Vice President) and Harry (SU staff) I can approach any situation and have played a massive part in helping me run the football club successful on and off the field. The training I have received from them will stay with me throughout my coaching career and it has been a great opportunity.”

- Bobbie Athey, 2nd Year Sport, Health & Physical Education

“The Union has helped me gain confidence at University and has helped me make amazing friends. It provided me with plenty of opportunities to make the most out of my experience. All of that allowed me to enjoy my time at University to the fullest.”

- Rachael Chapman,

“Being a Law student can be challenging so to be given the opportunity to unwind and focus on my wellbeing once a week before hitting reality relaxed my body and mind plus the hot chocolate after the session was a yummy bonus!”

- Rhiarnae Campbell, 2nd Year Law student, ‘Give it a Go’ participant

3rd year Theology and Religious student

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45 students have been employed by the Union

This has put £67,952 back in the pockets of students. You tell us employment is important to you. Our ‘not for profit’ StUdio and Shop hire and develop our student staff.

86 recognised on their Academic transcripts

We value our volunteer impact on the student experience. To support this, we collaborate with the University for recognition on transcripts.

“It’s been great working for the SU as it has allowed me to have flexible working hours around my studies and gives me some income, the working environment is amazing and I have met so many friends through working here and helped me as a first year feel at home here at Leeds Trinity.”

- Evie Mai Hudson, 1st Year Primary Education, StUdio Staff Member

‘Very Good’ Green Impact

Our students’ care about the environment. You asked us to reduce our impact, so we undertake NUS Green Impact Award annually.

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1 New social space, StUdio, created on campus

You asked us to make campus more entertaining. We brought you Sky Sports, BT sport, Pub Games and a new area to socialise in.

“StUdio has been such a great addition to our campus it gives us a place to rest bite whilst on campus. It feels student owned and is so much better than previous years. The food options are cheap and affordable but also tasty and they give me the opportunity to watch Live Sports on Sky & BT!”

- Josh Illman, 3rd year Secondary Physical Education and Sports Education

“StUdio is a great social space for everyone at the uni. It is welcoming and has lots to do like play pool, music, sports, food and drinks amongst others. I have enjoyed it as it’s convenient for me and is so cheap compared to other places. When visiting during an open day and when I arrived so much had changed and it has made my first year so much better than I thought it would have been!”

- Joshua Harris, 1st year Sports Psychology

“Since the SU took over from Lounge and created StUdio the campus feels as if it has a more community and lively atmosphere, giving us Students our own space to work, play and rest in whilst on campus. It’s made me stay around Uni a lot more.”

- Laura Holdsworth, 2nd Year Physical Education

13

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Inaugural ‘Quality Volunteers now
Students’ Union’ recognised on their
award achieved academic transcripts
‘Student Say’
2017 Library lockers achieved
Winner of NUS Opened a new
Students’ Union of social space,
StUdio ‘Student Say’
the Year
Microwaves achieved
Winner of
Educate Divestment
North Campaign
Students’ achieved
Opened the
Union of
the Year
Inaugural
Sports Varsity
vs
York St John SU
Investors In
Flagship
Volunteers
‘Big Plan’
Accreditation
2017-20 2020
Launched Beyond 2020
research completed
18
17
2019
19
20
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2018

What about 2020 and beyond?

Our ‘Beyond 2020’ research began to inform Leeds Trinity SU’s next strategic plan, signalling the end of our previous strategy, ‘The Big Plan’. The research undertaken for Beyond 2020 aimed to carry out a modified series of activities so as not to repeat what had gone before.

The areas of inquiry outlined for this project were as follows:

BEYOND

2020

New strategic plan coming soon!

15

Find out what your Students’ Union is doing at: www.LTSU.co.uk

Leeds Trinity Students Union

Independent Examiner's Report to the trustees of Leeds Trinity Students Union

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2020 which are set out on pages 22 to 36.

Respective responsibilities of trustees and examiner

As the charity’s trustees of Leeds Trinity Students Union you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Leeds Trinity Students Union's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since Leeds Trinity Students Union's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of FCAWatson Buckle Limited, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Leeds Trinity Students Union as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Selina J Armitage Watson Buckle Limited Chartered Accountants York House Cottingley Business Park Bradford BD16 1PE

21 December 2020

Page 21

Leeds Trinity Students Union

Statement of Financial Activities for the Period from 7 September 2019 to 31 July 2020 (Including Income and Expenditure Account)

Unrestricted funds

funds
Total
1 August 2018
to 6
Restricted Total September
General funds 31 July 2020 2019
Note £ £ £ £
Income from
Donations and legacies 3 209,153 100,050 309,203 215,651
Investments 4 72 - 72 141
Charitable activities 5 52,616 79,834 132,450 122,553
Total income 261,841 179,884 441,725 338,345
Expenditure
Charitable activities 6 (41,447) (72,098) (113,545) (123,867)
Other 8 (240,152) (37,582) (277,734) (237,619)
Total expenditure (281,599) (109,680) (391,279) (361,486)
Net (expenditure)/income (19,758) 70,204 50,446 (23,141)
Transfers between funds (26,582) 26,582 - -
Net movement in funds (46,340) 96,786 50,446 (23,141)
Reconciliation of funds
Total funds brought forward 62,887 - 62,887 86,028
Total funds carried forward 16,547 96,786 113,333 62,887

The funds breakdown for 2019 is shown in note 15.

Page 22

Leeds Triniti, Students Union (Registration niijnber: 1184182) Balance Shecl as at 31 Juli. 2020 6 Sei)teniber 2019 31 Juli. 2020 INote Filed asstts Tangible asset5 29,318 30.732 Currenl as$et5 Stocks Debtor5 9.020 6,779 23,721 69,783 12 Cash at bai)k and in hand 104.959 125.196 100,283 Creditors.. AThoiint5 falling due i)'ithiD ONC l'ear 13 68,128 Net current assets 84,015 32,155 Net #55ets 113.333 62,887 Fuiids of the charltv: Restri¢l¢d incomt funds Resiricied fiinds 96,786 Unrestricted Intome funds Unrestricled fiinds 16,547 62.887 Total funds 15 113.333 62,887 The financial stRlenient5 on pages 22 to 36 were approved by Ihe irusiees. and authorised for issue on 16 July 2020 and signcd on Iheir behalf by". C L Grooby Trnstcc Page 23

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

1 General information

The entity is an incorporated registered charity governed by their constitution.

Their registered address is: Brownberrie Lane Horsforth Leeds LS18 5HD

2 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2015) and the Charities Act 2011.

The entity meets the definition of a public benefit entity under FRS 102.

Basis of preparation

The financial statements have been prepared under the historical cost convention in accordance with applicable United Kingdom Accounting Standards. A summary of the principal accounting policies, which have been applied consistently, except where noted, is set out below.

The charity's functional and presentational currency is pound sterling.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.

Restricted funds are those donated for use in a particular area of for specific purposes, the use of which is restricted to that area or purpose.

Further details of each fund are disclosed in note 15.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Income from donations and legacies represents the subvention receivable and the monetary value of services and expenses paid on behalf of the union by Leeds Trinity University in respect of the academic year being reported on. The costs of these services and expenses are recognised within resources expended.

Page 24

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

Donated services and facilities

Donated services are recognised at their open market value in the period in which they are receivable as income, where the benefit to the charity can be reliably measured. An equivalent amount is included as expenditure under the relevant heading in the Statement of Financial Activities.

Investment income

Income from investments comprises interest receivable on cash balances held in appropriate interest bearing deposits.

Charitable activities

Income from charitable activities represents income from the provision of student services recognised on a receivable basis.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Disclosure of long or short period

The financial statements are a 11 month reporting period as a result of a change in the year end, in line with the constitution, from 6 September 2020 to 31 July 2020. This change was to align the year end with the incorporation of the charitable organisation. Therefore, comparative figures will not be entirely comparable.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Tangible fixed assets

Individual fixed assets costing £100 or more are initially recorded at cost.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Office improvements 10% straight line basis
Bar & disco equipment 10-20% reducing balance basis
Fixtures, fittings and equipment 10-20% reducing balance basis

Page 25

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).

Key sources of estimation uncertainty

The company makes estimates and assumptions concerning the future. The resulting accounting estimates will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of the assets and liabilities within the next financial year are addressed below.

Useful economic lives of tangible assets

The annual depreciation charge for tangible assets and their carrying amount is determined by the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are re-assessed annually and amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets. The carrying amount is £29,318 (2019 -£30,732).

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Debtors

Debtors are recognised initially when they become due at the transaction price. They are subsequently measured at amortised cost using the effective interest rate method, less provision for impairment. A provision for impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the debtors.

Creditors

Creditors are obligations to pay for goods and services that have been acquired by the charity. Creditors are initially recognised at the transaction price and subsequently measured at amortised cost using the effective interest method.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.

Page 26

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

3 Donations and legacies

Unrestricted funds

Unrestricted
funds
Total
1 August 2018
to 6
Restricted Total September
General funds 31 July 2020 2019
£ £ £ £
Governors' subvention
Governors' subvention 181,000 100,050 281,050 192,000
Services donated and expenses paid on behalf of the
union by the university
Accommodation provided for sabbaticals 10,004 - 10,004 5,002
Office space 13,926 - 13,926 13,926
Marketing, IT and cleaning 660 - 660 660
Rates 1,583 - 1,583 1,583
Insurance 700 - 700 700
Utilities 780 - 780 780
Donations
Donations from companies, trusts and similar
proceeds 500 - 500 1,000
209,153 100,050 309,203 215,651

4 Income from investments

Unrestricted
funds Total Total
1 August 2018
to 6 September
General 31 July 2020 2019
£ £ £
Interest receivable and similar income;
Interest receivable on bank deposits 72 72 141

Page 27

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

5 Income from Charitable activities

Unrestricted

Unrestricted
Total
1 August 2018
to 6
Total September
General Restricted 31 July 2020 2019
£ £ £ £
NUS extra online sales 726 - 726 9,667
Advertising and sponsorship 15,241 - 15,241 15,821
Entertainments - - - 4,524
Freshers week 7,122 - 7,122 18,626
Welfare 1,050 - 1,050 2,930
First Bus Passes - - - 7,644
Sundry 1,707 - 1,707 3,266
Sports awards - - - 6,153
Give it a Go 1,000 - 1,000 -
Give it a Go - - - 82
Funds from dormant society accounts - - - 1,750
Varsity income 1,744 - 1,744 1,316
Studio Bar/Cafe Income 362 79,834 80,196 26,305
SU Shop (Income) 22,414 - 22,414 22,048
SU Shop (Advertising Income) 1,250 - 1,250 1,250
Supplier commissions - - - 1,171
52,616 79,834 132,450 122,553

6 Expenditure on Charitable Activities

Unrestricted funds

Unrestricted
funds
Total
1 August 2018
to 6
Restricted Total September
General funds 31 July 2020 2019
£ £ £ £
Other direct costs 38,182 72,098 110,280 114,195
Establishment costs 1,515 - 1,515 7,922
Examination of the financial statements 1,750 - 1,750 1,750
41,447 72,098 113,545 123,867

Page 28

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

7 Grant-making

Analysis of grants

Analysis of grants
Grants to Grants to
institutions individuals
31 July 2020 31 July 2020
£ £
Analysis
Sports clubs 1,955 -
Funding for events - 162
1,955 162

Below are details of material grants made to institutions by the charity

2020
Name of institution Activity £
Netball Other direct costs 650
Cheerleading Other direct costs 490
Grants less than £300 Other direct costs 815
1,955

Page 29

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

8 Other resources expended

Unrestricted funds

Unrestricted
funds
Total
1 August 2018
to 6
Restricted Total September
General funds 31 July 2020 2019
£ £ £ £
Staff costs
Wages and salaries 145,853 33,861 179,714 133,746
Social security 3,047 2,986 6,033 6,398
Pension costs 1,713 735 2,448 1,989
Other staff costs 2,951 - 2,951 8,130
Trustees remuneration and expenses 45,168 - 45,168 46,916
Marketing and publicity 3,380 - 3,380 5,590
Depreciation 3,670 - 3,670 2,414
Establishment costs 6,096 - 6,096 6,352
Office expenses 15,509 - 15,509 15,509
Printing, postage and stationery 6,759 - 6,759 4,960
Sundry and other costs 3,077 - 3,077 2,936
Entertainment 463 - 463 1,186
Transaction fees 2,466 - 2,466 1,221
Loss on sale of fixed assets held for the charity's own
use - - - 272
240,152 37,582 277,734 237,619

Page 30

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

9 Trustees remuneration and expenses

During the period the charity made the following transactions with trustees:

C Isherwood

C Isherwood received remuneration of £Nil (2019: £16,202) and £Nil (2019: £1,765) of expenses were reimbursed to C Isherwood during the period.

During the year pension contributions of £nil (2019: £207) were paid for the benefit of the trustee. C Isherwood resigned on 7 September 2019.

Z Shah

Z Shah received remuneration of £16,090 (2019: £3,263) and £252 (2019: £27) of expenses were reimbursed to Z Shah during the period.

During the year pension contributions of £314 (2019: £nil) were paid for the benefit of the trustee.

C Dow

C Dow received remuneration of £16,364 (2019: £3,140) and £40 (2019: £34) of expenses were reimbursed to C Dow during the period.

During the year pension contributions of £319 (2019: £25) were paid for the benefit of the trustee.

J Bainbridge

J Bainbridge received remuneration of £Nil (2019: £16,202) and £Nil (2019: £34) of expenses were reimbursed to J Bainbridge during the period.

During the year pension contributions of £nil (2019: £207) were paid for the benefit of the trustee. J Bainbridge resigned on 7 September 2019.

The above trustees were paid in relation to their roles as president and vice president of the students union for their respective years. They were all paid in accordance with the constitution.

Page 31

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

10 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
6 September
31 July 2020 2019
£ £
Staff costs during the period were:
Wages and salaries 212,168 172,552
Social security costs 8,102 8,959
Pension costs 3,089 2,536
223,359 184,047

The monthly average number of persons (including senior management team) employed by the charity during the period expressed as full time equivalents was as follows:

6 September
31 July 2020 2019
No No
Charitable activities 33 15

No employee received emoluments of more than £60,000 during the period

The total employee benefits of the key management personnel of the charity were £63,930 (2019 - £77,526).

Page 32

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

11 Tangible fixed assets

11 Tangible fixed assets
Fixtures,
Office Bar & disco fittings &
improvements equipment equipment Total
£ £ £ £
Cost
At 7 September 2019 7,550 22,577 15,243 45,370
Additions - 2,015 241 2,256
At 31 July 2020 7,550 24,592 15,484 47,626
Depreciation
At 7 September 2019 3,775 5,250 5,613 14,638
Charge for the year 692 1,929 1,049 3,670
At 31 July 2020 4,467 7,179 6,662 18,308
Net book value
At 31 July 2020 3,083 17,413 8,822 29,318
At 6 September 2019 3,775 17,327 9,630 30,732
12 Debtors
6 September
31 July 2020 2019
£ £
Trade debtors 693 15,229
Prepayments and accrued income 9,557 4,832
Other debtors 967 3,660
11,217 23,721

Page 33

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

13 Creditors: amounts falling due within one year

13 Creditors: amounts falling due within one year
6 September
31 July 2020 2019
£ £
Trade creditors 5,751 17,606
Other taxation and social security 1,653 3,230
Other creditors 29,276 21,925
Accruals and deferred income 4,501 25,367
41,181 68,128

Included in the other creditors above is £29,276 (2019 - £21,925) held on behalf of the students' clubs and societies where the charity acts as custodian for the funds. During the year the charity received funds of £31,453 (2019 - £29,508) and paid funds of £26,058 (2019 - £30,784) on behalf of the students' clubs and societies.

31 July 2020
£
Deferred income at 7 September 2019 12,054
Amounts released from previous periods (12,054)
Deferred income at 31 July 2020 -

14 Pension and other schemes

Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £3,089 (2019 - £2,536).

Page 34

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

15 Funds

15 Funds
Balance at 7
September Incoming Resources Balance at 31
2019 resources expended Transfers July 2020
£ £ £ £ £
Unrestricted
General 62,887 261,841 (281,599) (26,582) 16,547
Restricted funds
Subvention for sports - 11,000 (37,582) 26,582 -
Subvention for studio - 168,884 (72,098) - 96,786
Restricted - 179,884 (109,680) 26,582 96,786
Total funds 62,887 441,725 (391,279) - 113,333
Balance at 6
Balance at 1 Incoming Resources September
August 2018 resources expended Transfers 2019
£ £ £ £ £
Unrestricted
General 86,028 327,345 (333,284) (17,202) 62,887
Restricted funds
Subvention for sports - 11,000 (28,202) 17,202 -
Total funds 86,028 338,345 (361,486) - 62,887

The specific purposes for which the funds are to be applied are as follows:

Restricted funds:

Page 35

Leeds Trinity Students Union

Notes to the Financial Statements for the Period from 7 September 2019 to 31 July 2020

16 Analysis of net assets between funds

16 Analysis of net assets between funds
Unrestricted
General Total funds
£ £
Tangible fixed assets 29,318 29,318
Current assets 125,196 125,196
Current liabilities (41,181) (41,181)
Total net assets 113,333 113,333

17 Related party transactions

During the period the charity made the following related party transactions:

Leeds Trinity University

(Significant influence over the charity by virtue of its relationship as sponsoring organisation) During the year subvention of £281,050 (2019 - £192,000) was received from Leeds Trinity University.

During the year Leeds Trinity University subsidised the sales of First Bus Passes to the value of £nil (2019 - £1,170).

During the year Leeds Trinity University donated services and paid expenses to the value of £27,653 (2019 - £22,651).

During the year the charity made sales of £2,343 (2019 - £30,785) to Leeds Trinity University and purchases of £4,568 (2019 - £1,149) from Leeds Trinity University. At 31 July 2020 the charity was owed £nil (2019 - £480) from Leeds Trinity University and the charity owed £nil (2019 - £23) to Leeds Trinity University.

18 Commitments

2020 2019
£ £
Not later than one year 570 1,140
Later than one year and not later than five years - 570
570 1,710

The amount of lease payments recognised as an expense was £1,140 (2019 - £1,140).

Page 36