## **Barton Lane Community Association** (Registered charity, number 1184179) **Financial statements for the year ended 31 March 2024**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
# **Barton Lane Community Association Trustees’ annual report for the year ended 31 March 2024**
**Full name** Barton Lane Community Association
**Other names by which the charity is known** Park Gate Community Centre
**Organisation type** Charitable incorporated organisation
**Registered charity number** 1184179
## **Principal address**
Park Gate Community Centre, Chamberlain Close, Clifton, Nottingham, NG11 8RX
## **Trustees**
P Wilkins, Chair A Dunnett, Vice Chair T Osborne, Secretary/Treasurer C Farrow, Membership Secretary T Dunnett
L Gilchrist S Gilchrist D Goodfellow A Darby
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its CIO Association adopted 1[st] July 2019. Trustees are appointed and voted in at the AGM.
## **Objectives and activities**
To further or benefit the residents of Clifton Lane/Barton Lane area of Nottingham and the neighbourhood, without discrimination of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
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## **Barton Lane Community Association**
## **Summary of the main activities undertaken for the public benefit**
All activities bring all age groups together to socialise, support one another, and child development. Groups combat isolation, forms friendships, helps for support, advice etc. Most groups open to people of all disabilities, vulnerable people as well as promoting new skills, hobbies and interests.
Private hire parties/events for public promote family, friendships and neighbourhood cohesion.
Our main activities are as follows:
- Mondays: Monthly: Aquatics Group
- Tuesdays: Karate, Medieval Enactments Group
- Wednesdays: Little Angels (mums & toddlers)
- Thursdays: Children’s Dance Group
- Fridays: Monthly Councillor Surgery, Good Companions, Park Gate Community Kitchen, Friday after-school club 'The Ark';
- Saturdays: Hire for Parties/bi-monthly councillor surgery
- Sundays: AGCF Church Group 9.30am to 1pm, party hire from 1pm.
## **Summary of the main achievements during the period**
- Raised finances to complete energy saving lighting throughout the centre.
- Had an Easter Breakfast & Lunch Club for ages 5-12yrs old. Holding 4 days sessions for 45-50 children each of the 4 days sessions.
- Secured 1 councillor surgery at centre(bi-monthly)
- Arranged 3 Christmas meals for local residents, vulnerable and socially isolated at Christmas week & on Boxing day.
- Held a Carol Service with residents and local councillors. MP switched the outside Tree Lights on and Santa came with selection boxes for residents & children.
- Provided Xmas parcels, & children’s gifts over Christmas period at no cost through our Community Kitchen, NCC Grant & National Grid Grant, and also gifts from local Gregg’s, Lidl, Tesco etc.
- Ran weekly groups at centre and provided small maintenance work in and around centre's grounds. As well as garden area.
- Secured £10,000 from National Grid for Fuel Poverty, Hire of centre & manager, energy items, signposting, warm space, food and snacks from November 2023 to 31[st] March 2024.
- Secured a NCC Grant £917.96 (kitchen equipment, Party gifts/ Entertainer/ Party Food/ Crafts & Food for Xmas Hampers)
- Had 3 Wrestling Events for families bringing in rent and money from Kitchen Snacks. Also promoting the centre.
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## **Barton Lane Community Association**
## **Financial review**
The utility bills were unsustainable last year and NCC would not replace old lighting in the centre. So we raised funds to re-place lighting otherwise we would have had to close the centre in 2024. The electric bills are a third of the monthly costs now. Regular advertising for hire of centre has been unsuccesful, we have no new regular groups. And NCC are not in a postion to help any of the community centre's financially either. So we continue to advertise centre for hire. And we continue to apply for grants for the centre.
**The charity’s policy on reserves**
The charity has no specific policy with regard to the level of reserves.
## **Risk analysis**
Finacial insecurity could mean the close of the centre.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ P Wilkins, Trustee
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## **Independent examiner’s report to the trustees of Barton Lane Community Association for the year ended 31 March 2024**
I report to the trustees on my examination of the accounts of Barton Lane Community Association (the charity) for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Barton Lane Community Association Receipts & payments account for the year ended 31 March 2024**
|_2023_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
15329
Grants & donations
**2**
2428
3190
Fundraising
1949
5293
Room rents
7560
4024
Super kitchen takings
-
27836
**Total receipts**
**11937**
**Payments**
3622
Activities & materials
-
141
Cleaning & hygiene
24
496
Equipment, repairs & renewals
4739
233
Food for resale
-
50
Hospitality
-
384
Independent examination
-
486
Insurance
502
2106
Membership
-
264
Payroll service
264
8274
Premises maintenance
-
198
Printing & stationery
25
80
Professional fees
436
119
Publicity
-
48
Rent
-
1130
Telephone, internet & postage
1404
170
Travel & subsistence
-
7951
Utilities
9488
3808
Wages, NI & pension
4672
-
Volunteer expenses
100
-
Sundry payments
112
29560
**Total payments**
**21766**
(1724)
**Net receipts/(payments)**
(9829)
10433
Cash funds at start of this period
8709
-
Transfers between funds
12078
8709
**Cash funds at end of this period**
**10958**|**Restricted**
**Funds**
**£**
12145
-
-
4513
**16658**
650
-
487
476
535
-
-
1054
-
-
-
-
-
-
-
-
1378
-
-
-
**4580**
12078
-
(12078)
**-**|**_2024_**
**Total**
**Funds**
**£**
14573
1949
7560
4513|
|---|---|---|
|||**28595**|
|||650
24
5226
476
535
-
502
1054
264
-
25
436
-
-
1404
-
10866
4672
100
112|
|||**26346**|
|||2249
8709
-|
|||**10958**|
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## **Barton Lane Community Association Statement of assets and liabilities at 31 March 2024**
**----- Start of picture text -----**
2023 2024
£ Cash assets Note £
8709 Bank accounts 10958
8709 10958
Other monetary assets
2472 Prepayments 1437
2472 1437
Assets retained for the charity’s own use
General equipment
Liabilities
(2029) Creditors - independent examination fee 420
(2029) 420
These financial statements are accepted on behalf of the charity by:
**----- End of picture text -----**
Signed ___________________________________ Dated ___________ T Osborne, Trustee
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## **Barton Lane Community Association Notes to the accounts for the year ended 31 March 2024**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Block - utilities
Tesco - kitchen
Nottingham City Council - Christmas
National Grid - warm space
Sundry donations|**Unrestricted**
**£**
-
-
-
-
2428
**2428**|**Restricted**
**£**
1378
500
917
8850
500
**12145**|**Total**
**£**
1378
500
917
8850
2928|
|---|---|---|---|
||||**14573**|
|||||
Block fund is funding received from Nottingham City Council and is restricted for the running costs of the building.
National Grid grant for Fuel Poverty is restricted to: hire of centre, use of kitchen and cooking meals, food/snacks, warm space, fuel packs (radiator foil, water bottle, draught excluder, blanket, led bulb, hat/gloves/scarf, insulated mug, timer), manager of centre to run sessions: signpost, to distribute fuel packs, run the warm space, provide food/snacks and cook etc.
Nottingham City Council grant for £917.96 is restricted for kitchen equipment, food for Xmas hampers, gifts/food/entertainer/crafts for 3 children’s groups for Xmas parties etc.
## **3. Funds analysis**
|**Restricted funds**
Block
Super Kitchen
Christmas
National Grid
**Unrestricted funds**
General|**Opening**
**balance**
**£**
-
-
-
-
**-**
8709
**8709**|**Receipts (Payments)**
**£**
**£**
1378
(1378)
5513
(1530)
917
(827)
8850
(845)
**16658**
**(4580)**
11937
(21766)
**11937**
**(21766)**|**Transfers**
**£**
-
(3983)
(90)
(8005)
**(12078)**
12078
**12078**|**Closing**
**balance**
**£**
-
-
-
-|
|---|---|---|---|---|
|||||**-**|
|||||10958|
|||||**10958**|
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## **Barton Lane Community Association**
The transfer from the National Grid to the general fund is for the costs mentioned above; utilities, rent and wages.
As can be seen above, the surplus generated by the Super Kitchen supports the general running of the charity.
## **4. Prepayments**
||**£**|
|---|---|
|Russell Scanlan - insurance|225|
|BT - telephone|158|
|FareShare - membership|1054|
||**1437**|
## **5. Premises & staff**
The premises are provided by the local authority.
## **6. Trustees’ remuneration**
During the accounting period, a total of £3,579 was paid to T Osborne in wages.
## **7. Related party transactions**
There were no related party transactions in this period.
## **8. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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