(HARIIY Trustees. Annual Report for the period Period start date ofj 09 Period end date 08 2021 From Section A Reference and administration details Charity name Up Close Theatre Other names Gharity is known by Roglstered Gharity number (if any 118414= Charlty's principal address 34 Orchard Hill Bideford Postcodo EX39 2QY Names of the charity trustees who manage the charity Date¥ acted rf not for whole Tru$t•è name Olllco Ilf any) Name of person lor body) gntitled toa olnt twstee ifan Robert Sharrock Mark Clark Rosemary Dymond David Ludlam Julie Scott Peter Lawrence Matthew Garrod Chair AGM AGM AGM Secretary Treasurer AGM AGM AGM AGM AGM Sharon Murphy 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, {for example. any ¢ustodian trustses) Name Datss acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional infomiatlon) of adviser Name Address Name of chief exècutive or names of senior staff membèrs (Optional infomiation Section B Structure, overnance and mana ement Description of the charlty's trusts Constitution Type of governing doGument How the charity is constituted Charitsble Incorporated Organisation Trustee selection methods By vote of members at AGM Addltional governance issues (Optional information) The trustees appoint the Artistic Director who is responsible for day to day decisions and running of the group. The Artistic Director consults with the trustees over the choice of programme for the year. the acquisition of new technical equipment and other major 8xp8nditure. You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider network with which thè charity works,. relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities To advance public education in the arts of theatre and drama through the production and presentation of theatrical performances. To develop skills in performance and the stage crafts. Summary of the objects ofthe charity set out in its governlng document TAR Marth 2012
In planning our activities for the year, the trustees kept in mind the Charity Commission's guidan on public benefit. Restriction caused by Coronavirus regulations restricted our nomial theatrical activities, so energy went into developing the on-line community radio ststion "Soundwave Radio Southwest" A studio was set up, training was given, and broadcasting began. During the Summer we were able to take advantage of relaxation in regulations to rehearse an outdoor play production and give two perfomiances. Summary olthe maln activities undertaken for the public ben8fit In relation to these objeGts (in¢lude withln this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publlc beneflt Additional details of objectives and activities (Optional inforniation) You may choose to include further statements, where relevant. about.. policy on grantmaking; policy programme related investment", contribution made by volunteers. TAR M8rd) 2012
Section D Achievements and performance Since our AGM in 2020 Covid has continued to keep us from our activity of producing theat however we have pushed forward with the radio station. Soundwave Radio made progress with equipping and training going ahead during the latter months of 2020. Training was problematic given the restrictions imposed by keeping individuals safe from Covid but ways were found through it. The 24 hour a day 7 day a week programme of broadcasting began at the beginning of 2021 with a mix of studio broadcasts, syndicated programmes, rewrded programmes, and streamed music. The FYOPOrtion of studio broadcasting was steadily increased as trained presenters became available. Listening figures were very good. A data report showed 1100 unique listeners with 1960 listens in a month and an average listening tim8 of 45 minutes (compared with national average of 20 minutes}. Our policy is to provide community and eclectic listening, a policy that clearly was working. We expect presenters to understand the policy and to stick to some Glear and simple guidelines when broadcasting. Unfortunately running a radio station created on-going costs and didn bring an income so without a supporting income from theatre the decision was taken to mothball the majortty of the live part of our OLrtput from the end of June. Thanks to the goodwill of"The Mediasite. which is the company providing streaming services, the station continued streaming music and was still available to log into or find by Alexa. We continued to have a morning four hour show from Martin King and a hour syndicated live breakfast show. Full live broadcasting will Continue at the end of September although an exact date has not yet been set for this. It speaks to the qualily of the training and experience that we were able to give that some of our broadcasters have moved to a local cornmercial FM Station. Training of future present8rs and engineers is, and will be. ongoing. It was necessary to Mothball the majority of live radio broadcasts as a ¢onsequence of financial concerns. We had not been able to put on our usual theatre shows or perfomiances becaus8 of the restrictions caused by the Covid pandemic. The reserves in the bank would not cover our ongoing cosls over the next few months. It was essential to bring in an income. We applied for and received grants. but these were eamiarked for particular purposes, not running Costs. It was essential for us to create a theatrical production to raise some money but also to affirm our theatrical credentials. The solution was The War of the Worlds adapted as a radio play by our Artistic Director, Marf( Clark, and produced and directed by him as an OLrtdoor perfomiance. We have had I0 presentations of this play in Dulverton and at Tapeley Park. It was not expensive to stage this show and it brought in just under £1000. It was well received at both venues so there are now plans to take the play to other venues in our region dun'ng the next few months. Summary of the main achiovements of the charity during the year TAR March 2012
Section E Financial review Brief statement of the charity's pollcy on reserves The organisation is not in a position lo maintain a financial reserve. The income from each theatrical show pays for the production of the next one and also for ongoing costs of running the radio ststion Details of any funds materially in defl¢lt Further financial review detalls (Optional inforniation) Income has come froffl ticket sales and grants from local councils that was eamarked for Insuran and equipment. Our financial risk liès in not making sufficient ticket sales to cover the cost of another production. You may choose to include additional infomation, where relevant about.. the charty's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information We wish to continue to be a thriving theatre group. Circumstances caused by Covid have led us to explore the possibilities of perfomiance in the on-line space. This has led to intemet radio which we feel shares many of the performance and technical aspects of live theatre. Section G Declaration The trustees declare that thoy have approved the trustses, report above. Signed on behalf of the charlty's trustees Signature(s) Full name(s) Position (og Secretary, Chair, etc) Robert Eden ShatTock Lvfj)LAm Chair TQEA5vQC4I Date Iiliol2ozl TAR Marth 2012
Charity Name
UPCLOSE THEATRE
Receipts and pay
Period start date
For the period from 09/01/2020
Section A Receipts and payments
Unrestricted Restricted funds funds
to the nearest £
to the nearest £
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A1 Receipts
Ticket sales 2,012 -
Northam council grant 650 -
Bideford council grant 3,000 -
Devon county council grant 800 -
Loans to group 486 -
303 -
Donations to group
Sub total (Gross income for AR) 7,251 -
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A2 Asset and investment sales,
(see table).
- -
- -
Sub total [ - ] -
Total receipts 7,251 -
A3 Payments
Props 110 -
Advertising 297 -
Rent 390 -
Office 70 -
Venue hire 700 -
Copyright 475 -
Insurance 630 -
Equipment 5,057 -
Broadband 850 -
Transport 382 -
Electric 626 -
Sub total 9,587 -
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A4 Asset and investment
purchases, (see table)
- -
- -
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| A5 | Sub total - Total payments 9,587 Net of receipts/(payments) - 2,336 Transfers between funds - |
- - - - |
|
|---|---|---|---|
| A6 | Cash funds last year end 4,404 Cash funds this year end 2,068 |
- - |
Section B Statement of assets and liabilities at the
Categories
Details
B1 Cash funds
bank account
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
Details
B3 Investment assets
Details
B4 Assets retained for the charity’s own use
2 computers microphones lighting desk lighting stands 4 lights Trailer
Details
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees Signature
No (if any) 1184145
ments accounts
CC16a
Period end date To 08/31/2021
Endowment funds
Total funds Last year
to the nearest £
to the nearest £ to the nearest £
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- 2,012 -
- 650 -
- 3,000 -
- 800 -
- 486 -
- 303 -
- 7,251 -
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- -
- - -
- - -
- 7,251 -
- 110 -
- 297 -
- 390 -
- 70 -
- 700 -
- 475 -
- 630 -
- 5,057 -
- 850 -
- 382 -
- 626 -
- 9,587 -
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-
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- - -
- 9,587 -
- - 2,336 -
- - -
- 4,404 -
- 2,068 -
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end of the period
| Unrestricted | Restricted funds | Endowment |
|---|---|---|
| funds | funds | |
| to nearest £ 2,068 - - 2,068 |
to nearest £ - - - - |
to nearest £ - - - - |
| OK | OK | OK |
| Unrestricted | Restricted funds | Endowment |
|---|---|---|
| funds | funds | |
| to nearest £ - - - - - - |
to nearest £ - - - - - - |
to nearest £ - - - - - - |
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Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
- -
- -
- -
Fund to which asset Current value
Cost (optional)
belongs (optional)
Cash fund - -
Cash fund - -
Cash fund - -
Cash fund - -
Cash fund - -
Cash fund - -
- -
- -
- -
Fund to which Amount due When due
liability relates (optional) (optional)
-
-
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-
-
-
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Print Name Date of approval
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