ABC Book Club Reglstered Charity No 1184137 TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Barnes Roffe LLP Chartered Accountants Charles Lake House Claire Causeway Crossways Business Park Dartford Kent DA2 6QA
ABC Book Club Accounts for the Year Ended 31 March 2024 Contents Page Trustees. Annual Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes lo the accounts 10-12
ABC Book Club Accounts for the Year Ended 31°, March 2024 Trustees, Annual Report Governlng Documont ABC Book Club is a Charitable Incorporated Organisalion formed by way of a governing document dated 27 June 2019. REFERENCE AND ADMINISTRATION DETAILS Registered Charlty No. 1184137 Address g Marks Road, Bromley. BR2 9HG Trustees David Spragg Sandra Sargent Rosemary Yazdani Tess Dowd Bankers MelroBank Accountants Barnes Roffe LLP Chartered Ac¢ounlants Charles Lake House. Claire Causeway, Crossways Business Paik. Dartford, Kent, OA2 6QA
ABC Book Club Accounts for the Year Ended 31°, March 2024 Trustees, Annual Report STRUCTURE GOVERNANCE AND MANAGEMENT Trustee Selection The Iiuslees are appointed on a basis that they can each bring a unique view and experience lo the running of the charity. Mana gment ABC Book Club has no paid full-time employees and is run by the trustees. The charity is reliant upon the lime, skill and resources donated by its trustees and other supporters, forwhich il is extremely grateful. The Iruslees receive no remuneration or other benefits. OBJECTS AND ACTIVITIES-TO be Com leted b trustees Ob ects For the benefit of the public lo advance the educal¢on of children. in particular bul not exclusively, by dislribuling children's books to local schools in need of resources, the inslallalion of reading areas and libraries. and the purchase and assembly of furniture and furnishings in schools. Activltles In the Year April 23- March 24 saw 55,460 books donated to 74 different local schools and organisalions from ABC. The donations were made predominantly lo primary schools in a variely of areas, but also to nurseries, chiklminders, hospitals and community spaces. Coon Prima School Eltham This Under the Sea Ihom8d library was built using money fundralsed by the school's Parent and Teacher association. Over 1.500 books were used in ils creation all provided by ABC. The charity designed. built and launched the library in April 2023. Alexandra Infant School- Pe An outdoor purpose built hul was built lo provide pupils wilh an area where they can choose lo read for pleasure at playtimes and have an allernalive lo playground activities if they prefer lo spend their time reading. The school chose a Space themed reading hul and il was a fund matched library build between the school and the charily..
ABC Book Club Accounts for the Year Ended 31sI March 2024 Trustees, Annual Report Hol F&mi Prima School- Kidbrooke In ABC'S pro-bono project of 2023, this school needed a library as the school had nowhere the children could 8ccess books. With much support from the school's premises team and built using exterrkal fundraising inilialives this library was launched in July 2023. Riverhead Infanls School- Sevenoaks With an enoimous purpose built shed in the playground, this infant school needed il lo be designed, filled and themed. ABC created a Jungle themed room which was launched in September 2023. La Fontaine - Bromle ABC worked alongside the PTA lo create an outdoor reading hul in the playgroun¢J. Called the Tiger Den, this space was launched in September 2023. Cardwell Prima ABC fund matched this project using donations fiom the Ioc81 borough council {Greenwi¢hl and provided this school with a whole school library the school so desperately needed. Over 1.500 books were used in the creation of the space. School- Woolwitrh st lliaM of York- FOSt Hill The school had an enormous space lo transform into a whole school library and asked for ABC'S help to do so. They chose a Forest theme and ABC used money the school had fundraised for over the year. Over 1,200 books were used in the creation of the space and il was launched in February 2024. FINANCIAL PERFORMANCE Reserves Polic The policy of the Charily is lo keep reserves to a minimum and to ensure that all donation8 are used for the furthermenl of the objectives of the charity.
ABC Book Club Accounts for the Year Ended 31$1 March 2024 Trustees, Annual Report Financial Performanc6 Duiing the year the charity has received £90.017 {2023.' £65,728) in donation and other income and has incurred operational costs of £78,66212023.. £72,717} re8ulling in a nel surplus of £11,92212023: £6,711 nel deficill. Financial Performance cont'd Total funds as al 31 March 2024 are £29,551 12023.. £17.6291. In the current economic climate. consideration has been taken lo allow for the Charity lo continue ils vital work whilst also conlemplaling its costs and Ihe necessily of all spend. ABC plan to utilise tho majorily of funds on account for operational costs and going forward using monies raised by PTAS and schools to build libraries where possible lo avoid overspending. Financial activity has been significant this year as the charity has secured a £60,000 donalion from the Acorn Group and invoices and payments are now managed directly by the charity. The charity is in a stable financial posilion foll()wing the current economic uncertainly bul is prepared and able to adjust ils offerin9 and Spend depending on economic conditions. Most of the activities have bèen carried out based on non- monetary donations of books which we expect lo do more of in 2024125 Payroll giving is in place for members of Acorn Group staff, raising a further £5.000 per annum approx. The focus of the Trustees in 2025 is the procurement of external *unding from charities and organisalions in order lo allow for further library projects lo be undertaken.
ABC Book Club Accounts for the Year End8d 31°, March 2024 Trustees, Annual Report The trustees also gratefully acknowledge all the voluntary and financial support received Ihroughoul the year which has enabled il lo continue ensuring that the objects of the charity are reached. I declare, my capacily as a charlty trustee. that the trustees have approved the report above,. and have authorlsed me to sign It on their behalf. Signature-. Davld Spragg D81e- Nov 21, 2024
ABC Book Club Accounts for thp Year Endèd 31 March 2024 Independent Examlner's Report Independent Examlner's Report to thè Trustees of ABC Book Club I'the charlty'l l Teport lo Ihe chafily Iruslees on my examination of the accounts of the ch81ily for the year ended 31 March 2024 whi¢h are set out on page$ 7 to 11. R8sponsibilities and bagls of report As the Iruslees are responsible for the preparation of the accounts in accorclance with the requirements of Ihe Charities Act 2011 I'lhe Acl'l. I report in respect of my examlnalion ol the charity's 8¢¢ounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 145151{b} of the Act. An independent examination does not involve gathering all the evidence that would be required in an audit and ¢onsequenlly does not cover all the mallers that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond thé limited assurance th81 an independent examination can provide. Consequently l express no opinion as lo whether Ihe consolidated accounts present a 'lru& and lairf view and my report is limited to those specific mallers sal oul In the independent tsxamlnerfs slalemenl. Indgpandent Examiner's Statement I have completed my examination. I confirm Ihal no material matters have come lo my altenlion in connection wilh the examination giving me cause lo believe that in any material respect-. {1) aceounling records were not kept in respect of the charily as required by section 130 of Ihe Act,. or {2) the accounts do not accord with those records the ac¢ounts do not comply with the applicable requirements concerning thè form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view. which Is not a matter considered as part of an indepondent examination. {3)
ABC Book Club Accounts for the Y8ar End8d 31 March 2024 Independènt Examlner's Report Indgpandent Examiner's Report to thè Trustees of ABC Book Club I'the charily'l {Cont'dl I have no concerns and have come across no other mallers in connection with the examination lo which allenlion should be drawn in this report in order to enable a proper understanding of the ac ounts to reached. Ben Bradley FCA Barnes Roffe LLP Chartered Accounlanls Charles Lake House Claire Causeway Crossways Business Park Dartford Kent DA2 6QA
ABG Book Club Ac¢ount8 for the Year Ended 31 March 2024 statemBnt of Financial A¢tlvitles Unrestrrcted funds 2024 Re$tri¢ted fund8 2024 Total 2024 Total 2023 Note lTrcoming ie$ourte$ Income ond endowments Iiom.. Donations Grani Olhertradlng acllvlile5 68.290 10,000 667 11,727 80,017 10,000 567 64728 278 Total 78,857 11,727 90,584 66,006 Re50urce5 expended Expendlture on: Ch81itable acvie5 8fj,936 11,727 78,662 72,717 Total 78.662 72,717 Nel in¢omellexpendltur&l 11,922 Net movement funds 11,922 11,922 (6,711) Totsl funds brought forward al 1 April 2023 17,629 17,629 24.340 Totsl fund$ carrled foTrward at 31 March 2024 29,SSI 17,629
ABC Book Club Actounts for tho Year Ended 31 March 2024 Balance Shèot at 31 March 2024 Unrostrlcted lunds 2024 Restrl¢l•d funds 2024 Total 2024 T81 2023 Note CurrentAs8Ot8 D8blors Cash al bank and in hand 553 31,218 553 31,218 633 19,696 qo Total Curmnt A8set5 31,771 31,771 20,329 Crèdltors: amounts falllng withln ono year 2.22 2,220 2,700 Nèt currant assets 29.651 29.651 17,629 Yotal N8t Ass9ts 29,5S1 29,5S1 17,629 Funds ol the charlty 29.551 29,551 17,629 Total funds 29,551 29,561 17,629 The charl1& Iruslees acknoweklge Ihelr resposibililies for the preparallon of Ihe accounls. The accounls were approved by Ihe IrusleÈ$ on beh81f. and slgned on its Nov21, 2024 iISpkaAg Dav4d Sptagg
ABC Book Club Accounts forthe Year Ended 31 March 2024 Note8 to tho Accountg Gonoral Inlormatlon ABC Book Club Is a Charilable Incorporaled Organi5alion and registered charKy incorporated in England WalÈs. The ¥eyislered office is 9 M3rks R03d. Bromley, BR2 9HJ. The charity conslilules a public benefit enlily a5 defined by FRS 102. The financi81 slalemenls have been prepared In accordance with Accounling and Reporiing by Charities.. Slalemenl ol Recommended PracliTr applicable lo charilles preparing their aGGounls in accordance wlh the Financial Reporting Slandard applicable in the UK and Republic of Ireland issued in OclobÈr 2019. the Finane481 Reporting Standard applicable in the United Kingdom and Republic of Irelgnd IFRS 1021, the Charities Acl 2013 and UK GenerallyAepIed Accounlino Pr8clice. The financial slaletnenls hava baÈn prep8red lo gbie a'lrue and fair, view and have depariÈd from tha Charilles IA¢counts and Reports) RÈgul8lltrns 2008 only lo the extent required lo providè a'lruts and falr Vw.. Th18 departure has invo5ved follthng Accounting and Reporting bycharilies." Slalemenl of Recommended Practice applicable lo ch8rdie5 preparlno their accounls in accordan wilh Ihe Flnanclal Reporting S18ndard applic&ble in the UK and Republic Df Ifeland issued in October 2019 ralherlhan Ihe Accounting and Reporfing by Charities.. Slalemenl of RÈcommerKJed Practice effeclive from 1 April 2005 whlth h8s slnce been wlhdrawn. The financial slalements are prepared on a 9olng concern basis under the hislorical c051 convention. mOdfied lo indud ceriain item5 al fair value. The finanri81 statements are pre5enled in slerfiw whth Is Ihe function81 curfency of the charity and oundÈd lo the neafesl £000. The significanl accounliw pollcles appld In Ihe pr8paralion of Ihese financial slaletnenl$ are sel out below. These pdicies have been con5islÈnlly applled lo all years presenled unless olhetwise staled. Accountlng pollcles 2.1 These accounls have been prepared under the hlslorlcal c081 convention wlh items recggni5ed al tosl or Iransacllon value unless olhetwise slalÈd In Ihe relev8nl nolel81 to these accounts. The accounts havp been prepared in accordance with the SlaleTnenl of Recommended Praclice.. Accounling 8nd Reporting by Charilies preparing Ihe1r accounts in 8ccordance wilh the Flnanclal Reporting Slandor(S applicable in Ihe UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and with the Financial Reporting Slandard applicable in lh8 United Kingdom and Republic of Ireland IFRS 1021 and th Ihe chri18 Act 2011. 2.2 In¢omo Fund8 Uniestrlcled fund& are available for use al the discrellon of Ih8 Iruslee8 in furtherance of the general objÈclivÈs of th8 tharlly 8nd which have nol beeTr designated for olher purposes Rèsliicled funds are funds which are lo be used in accordan wilh sp&csfic reslriclion8 imposed bydonors orwhich have been raised by Ihe ch&rily for parficular purposes. The cost of ralsing and adminislering such funds are chargÈd agalnsl the sPeriC fund. The aim and use of each restricted fund is set out in Ihe nole5 to the financlal slalements. Ro¢Oqnition of irjcome Income is Included in Ihe Slalemenl of Finanual AC1111&$ ISOFAI when.. thÈ charily becomes enlilled lo Ihe resourTr5'. 11 is more likely than not Ihal Ihe Iruslee5 wll receive the resources.. and the rnonelaryvalue c8n be measured wlh suwicienl teliabilily. All incoming resource5 a GIded In the Slalement of Financial Aclivilies ISOFAI when Ihe charity Is legally enlilled to Ihe income afler any performance condilions have been mel, Ihe 8tnovnl can bt measured reliably and il is probable Ihal the intome wi11 be received. For donallons lo bp reGognlsed the charlly w111 have been rEolified of the affiovnls Ihe sellt8m8nl dale In writing. If there are Gondilions allached lo Ihe donalion and this requires a level of performance before enlillemenl cen be obtained Ihe Incom8 is deferred unlil those condilion5 a fulty mel or the Iijlfilmenl ol those condilions 55 wilhin IhB Gonlrol of Ihe charily and il is probable Ihal Iheywll bè fulfild. No amount is included in the finanGial statements for volunleertime in line wilh Ihe SORP. Further delall Is glven In the Trustees. Annual Repori. lllcome from trading aclnfllles Includes Corne earned from lundraislll9 evenls and IradlrKJ a¢i¢vilies lo raise ILtnds for the charily. Incomè is recelved In exchange for supp goods and sÈtvices In order to raise luads and is reco9ni5ed when enlillement has occurred. Offsetllng There has been no offs8lllng of assets and liabililies, or income expenses, unless requlred or permilled by the FRS 102 SORP or FRS 102. 10
ABC Book Club Account8 for the Year Endèd 31 Mah 2024 Nottrs to tho Accounts 2.2 Re¢opnlllon of Income Icontinuedl Granfs and donatlons Gran1$ and donalion5 are onty induded in Ihe SoFAwhen the general incorne recognillon ui18ria are mel. Volunteer hglp The value ol anyvolunlary help recelved 15 nol indudÈd In Ihe accounls bul is d•Sb8d In the Iwstees. annual report. 2.3 Expondlture aThd Ilabllit19S All expenditure is accounted for on an accfuals basis and has been classified under h8adlngs Ihal aggregate all costs related lo the calegory. Expenditure is recognised where there is a legal orconslrucli¥e oblig81ion lo tnake payments to Ihiid partEs. il Is probable Ihat the seluemenl will be requlred and the amounl of th& obligation can bp tneasured rellably. Irreceverable VAT 1$ ¢harged as an expense againsl the aclivily forwhich expendllure aros&. Llabllllyrecognillon Liabililiès are recognised where It Is more Ilkely than not that Ihere Is a legal or con5tTuclivÈ obllgalim commilling Ihe tharlly lo pay oul resour5 and the amount ol Ihe obligalioD Gan bè measured wlh rea50nabEe ceriainty. Goveinatjce andsupport co$ts Support cosls are Ih05e Ihal assist the work ol the charily bul do not directly represenl charilable a¢lVIlle5 and include offic8 costs, governance cos15, admlnislralive payroll costs. They are incurred direclly in suppori ef expen(lilure on lh8 oblecls ol the charily and include project managemenl carried out al Headquarters. Where 5UPPOrt cosls cannot be direclty allribuled lo particular headings Ihey have been gIbled lo cost ol raising funds and éxpendilure on charitable adivilEs on a basi5 onsi51enl wHh use of the resourrEs. Credltors The ebarily has c¥edilors which are measured at selllernenl 8tnounts18ss any trade discoun1$. 2.4 Assets Deblors Deblor5 linGluding trade debtors) ale mea5urÈd on initia1 recLwJnilion al se11ment aTlloLJnl after any Irade discounts oramouDI 9dvand by the charily. Subsequpnlly. they are rneaSu al Iht cash or other consideralitsn expected lo be e1ve. 10
ABC Brk Club Accoun18 for the Ye•r Ended JI March 2024 Nol&$ to thg A¢¢ount8 3. Anolysls of IncornB Llnregfrlcted Re5trlcted fund5 2024 Unr8slrid8d funds 2023 Total 2024 2024 DDn&fiort$.' Gèneisl donatlons P&yro11Ciwng Grant 63.392 4.899 10.ooD 78.291 11,727 75.IIB 4.999 10.000 90,017 61.730 3,998 11,727 65,728 Sales ol bwk6 Total Income 067 78.857 867 278 66.t& 11.727 4. Analy$ls ol eXPBndliUm okn eharltablo acllvltle5 Unre5lrlBted funds 2024 Rostfi¢td funds 2024 UnreslffiCt&d lunds 2023 Note Total 2024 PTh)le¢icosts Support Costs GoveinantÈ Costs Statf cos1$ 26,506 19,316 4,609 16,426 6,697 32.181 19.316 4.609 22.656 68.263 260 4,194 6,130 Total ExpBndl¢ure All expenditure on ¢haritsbl6 &¢llvllies relgles to projecis to donate books lo local prlmary schools and lo a5sisI Ihets& schools to provide libraiies aThl reading spaces. As such pro]ect costs include lh8 cost of books. furniture. photography, signagè, wall art and othermislIan20u$ Èxp8nses In connection vill be abDVe. & AnalyBls olsupport ¢08t8 Uthrostflctèd funds 2024 Rostrlcl¢ funds 2024 Unr&slncl8d funds 2023 Yo¢al 2024 Bank Char995 Siorogg Cos Rates 17B 20 2,107 1,874 6,436 S,674 1,367 1.450 210 178 20 2,107 1.874 6.436 5.674 I,J67 1,450 210 120 3J 170 Maiketlrtg and s1gnageldlsplayco¥ls Rnn70 C051s TolEphoneAnd Computers Storage bDxes malnt8nAnce Wa$le lec Totol Support costs 19.316 19.316 260 6. Analy818 of uov8rnanc8 costs Unroslrl¢t8d fud8 2024 Restrlcled lunds 2024 Unr&slric18d funds 2023 Total 2024 AwuDtsrty Legal and Profes51onal 2.498 1.767 J44 2.498 1.787 314 3,670 60 464 Tolal oovornpnce costs 4.809 4.609 4,194
ABC Book Club Account8 forthe Year Ellded 31 March 2024 Notes to thfr Accounts 7. AalysIS of staff costs Unrestrl¢ted fund8 2024 Ro8trlcl8d funds 2024 UnsErled funds 2023 Total 2024 Wages EmpWeTS NI Pensio 21.315 768 473 21.315 768 473 Total staff GOSts 22.556 22,556 B. Dèbtor8 and prfrpayments Unre8trlclod lund5 2024 Rgstrlcted fund8 2024 Unreslricled funds 2023 Yotsl 2024 Prepayments an&accrued In¢orne 553 553 633 Total debtor8 and prepaymtrnts 553 S53 633 9. Cr8dltor$ and ac¢rtral8 Unr85trlcted funds 2024 Rtrstrl¢l•d funds 2024 Unmslricted IUA 2023 Total 2024 AGCtuals and deferred Income 2.220 2.220 2,700 Toial crgdltots and a¢crual8 2,7DO 10. Cash al bank and In hand Unreslrlcted fL¢nds 2024 Roslrlcled funds 2024 Unreslncled funds 2023 Total 2024 C8sh al bankand hand 31,218 31,218 tg,696 Total cash at bank and In hgnd 31,218 19,696 12