## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |**From**|01|09|2022|**To**
|31|08|2023| ## Section A Reference and administration details **Charity name** Friends of Gusford Primary School **Other names charity is known by** FoG; Friends of Gusford **Registered charity number (if any)** 1184135 Friends of Gusford Primary School **Charity's principal address** Gusford Primary School Sheldrake Drive Ipswich **Postcode** IP2 9LQ ## **Names of the charity trustees who manage the charity** |||1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee(if any)**| |---|---|---|---|---|---|---| ||||Samantha Collins|Treasurer||| ||||Helen Jackson|Vice Treasurer||| ||||Laura Kowalczyk|Secretary||| ||||Elizabeth Dubbeld|||| ||||Sandra Burgess|||| ||||Gemma Coleman|||| ||||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||||**Name**||**Dates acted if not for whole year**|| |||||||| |||||||| |||||||| ## **Names and addresses of advisers (Optional information)** |||| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |**Bank**|Barclays Bank Plc|Bury St Edmunds, Leicester, Leicestershire, LE87, 2BB| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustees are appointed or reappointed at the Annual General Meeting. Trustee selection methods Nominations are invited in advance of the meeting and can also be made (eg. appointed by, elected by) at the meeting itself ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Friends of Gusford’s meetings are open to all members of the school community and all parents/carers are automatic members. Everyone is welcome at our meetings which are advertised on our own Facebook page and in regular school newsletters. Trustees are responsible for overseeing the day to day running of the group. Agendas and minutes are kept of all formal meetings. To maintain transparency all email communication is carried out through our school email address and all key documents are held on a google drive associated with this email. Financial controls are in place with only the treasurer and vice treasurer having access to the bank account. Money spent outside of the charity bank account has to be pre-approved and is only reimbursed from a receipt or invoice. All cash based events have double counting of monies which are recorded and signed by the two people involved in the count. At least one of these must be a trustee or named official. Trustees seek the view of school staff, parents and children in deciding which activities and fundraising events will go ahead and also how funds should be spent All regular members are expected to hold a current and valid DBS certificate so that they may enter and volunteer within school premises, these DBS certificates are applied for through the school. All trustees give their time voluntarily and received no remuneration or other benefits. ## **Section C Objectives and activities** The object of the association (the objects) is to advance the education of pupils in the school in particular by: **Summary of the objects of the** Developing effective relationships between the staff, parents and other **charity set out in its governing** associated with the school. Engaging in activities or providing facilities or **document** equipment which support the school and advance the education of the pupils. **TAR** March **2012** 2 In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefits at our trustee meetings. **Summary of the main activities undertaken for the public** The activities of Friends of Gusford have remained scaled back due to **benefit in relation to these** the changes in leadership at the school and not having a permanent **objects (include within this** Chair in place for the charity. Events and fundraisers this year have **section the statutory** been as follows: Christmas Cards, Christmas Disco, Spring Disco, **declaration that trustees have** Coronation week. We also continued to run a School Lottery and benefit **had regard to the guidance** from Amazon Prime commission. **issued by the Charity Commission on public benefit)** These events have all been fully inclusive and all children can participate and attend. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include We are as always grateful for the many hours that our trustees, further statements, where volunteers and school staff contribute by attending meetings, planning relevant, about: events, shopping for stock, cleaning up and running events. ● policy on grantmaking; Without their valuable contribution of time, energy and expertise we ● policy programme related would not have been able to achieve so much. investment; - contribution made by volunteers. ## Section D Achievements and erformance p **Summary of the main** Christmas and Spring Disco – The discos are always very popular and **achievements of the charity** well supported by the families of the school with a large number of **during the year** children attending. Christmas Cards – Children across the school were able to create Christmas artwork to be added to cards and gifts and purchased. This was our third year of doing this project and it remained popular however sales have dropped this year. The school held a full week of activities to celebrate the King’s Coronation. This included paper plate designs with winning designs copied to ceramic plates, an after school cake sale, a tree planting and a raffle. Further activities within school ran by the school happened during the week School Lottery – this ran for the full school year and continues to provide a steady income with little work needed by the committee other than marketing of the lottery. Amazon Smile – this provided a small sundry income but the scheme has ceased during this financial year so no further income is expected from this. **TAR** March **2012** 3 ## **Section E Financial review** ## **Brief statement of the** **Brief statement of the** Cash at bank and in hand as at 31 August 2023 was £5,785. **charity’s policy on reserves** Funds are only spent when available and all spending has to be agreed in advance. **Details of any funds materially in deficit** Funds are not operated in deficit ## **Further financial review details (Optional information)** Our principal source of funding has come through fundraising from the You **may choose** to include events as documented above. additional information, where relevant about: Money raised allowed us to fund purchases for each class based on their wish list as requested by the class teachers and agreed by the committee to benefit learning and welfare. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - As fundraising during the year had been limited and we did not have a permanent head teacher, spending was done sparingly so we could wait until the new head teacher is in post and find out what would benefit the school the most. - investment policy and objectives including any ethical investment policy adopted. Our main spending for the year was a £1,500 contribution to floodlights that the school purchased to be able to make greater use of the outside facilities and to aid with health and safety for example with movement around the site for parents evenings or school discos. Finally to contribute towards the wider experiences and sense of community at school we purchased sports day ice poles, and coronation pin badges) ## **Section F Other optional information** ## **Section G Declaration** > **[The trustees declare that they have approved the trustees’ report above. ]** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Samantha Collins Laura Kowalczyk **Position (eg Secretary, Chair, etc)**[Treasurer ] Secretary **Date** 30 June 2024 **TAR** March **2012** 4 **Friends of Gusford Primary School** **1184135** **CC16a** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 1/9/2022 31/8/2023 ## **Section A Receipts and payments** ## **Total funds Last year** |**A1 Receipts**|**Unrestricted**
**to the nearest £**
**953**
**348**
**1,222**
**487**
**434**
**94**
**29**
**72**
**52**
**3,691**
**-**
**3,691**
**140**
**31**
**133**
**110**
**108**
**47**
**129**
**1,500**
**281**
**51**
**26**
**2,556**
**-**
**-**
**-**
**2,556**
**1,135**
**-**
**4,650**
**5,785**|**Restricted**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**953**
**348**
**1,222**
**487**
**-**
**434**
**94**
**29**
**72**
**52**
**3,691**|**Total funds**
**to the nearest £**
**953**
**348**
**1,222**
**487**
**-**
**434**
**94**
**29**
**72**
**52**
**3,691**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Disco ticket sales|**953**|||||**306**| |Cake sales|**348**|||||**-**| |School Lottery|**1,222**|||||**1,262**| |Raffle tickets|**487**|||||**2,101**| |Coin Challenge||||||**503**| |Christmas card sales|**434**|||||**562**| |Second hand clothing|**94**|||||| |EasyFundraising|**29**|||||| |Amazon Smile|**72**|||||**66**| |Other income|**52**|||||| |_AR)_|**3,691**|||||**4,800**| |||||||| |**A2 Asset and investment sales,**||||||| |||||**-**||| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**4,800**| |||||||| |
Insurance|**140**|||||**128**| |Equipment||||||**156**| |Raffle tickets||||||**138**| |Prizes|**31**|||||**100**| |Food and drink|**133**|||||**166**| |Entertainment|**110**|||||**129**| |Sundry|**108**|||||**42**| |Games and activities|**47**|||||**111**| |Coronation badges|**129**|||||**-**| |School - floodlights contribution|**1,500**|||||**-**| |School - Coronation badges|**281**|||||**-**| |School - Virtual Panto||||||**90**| |School - FamilyEngagement resources||||||**70**| |School - TT Rockstars subscripton||||||**95**| |School - Sports DayIce Poles|**51**|||||**41**| |School - Jubilee Pin Badges||||||**394**| |School - Jubilee Tree Plaque||||||**145**| |School - Jubilee Tree||||||**60**| |School - Little Hoot||||||**95**| |School - EYFS home corner||||||**460**| |School - Christmas crackers||||||**150**| |School - Class wish lists|**26**|||||**1,038**| |School - Wetplay games||||||**362**| |**_Sub total_ **|**2,556**|||||**3,970**| |||||||| |**A4 Asset and investment**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**3,970**| |||||||| ||**1,135**|**-**|**-**|**1,135**||**830**| ||**-**|**-**|**-**|**-**||**-**| ||**4,650**|**-**|**-**|**4,650**||**3,820**| ||**5,785**|**-**|**-**|**5,785**||**4,650**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|
Signature
**Details**
**Details**
3 Pop up gazebos
Christmas decorations
4 Walkie Talkies
Splat the Rat
Table top spinning wheel
Bubble Machine
Gazebo weights
Clothes rail
Fridge Freezer
**Details**
**Details**
Cash at bank and in hand
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**5,785**
**-**
**-**
**-**
**-**
**-**
**5,785**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**90**
**76**
**40**
**10**
**30**
**34**
**60**
**23**
**40**
**Fund to which**
**Amount due**
**-**
**-**
**-**
**-**
**-**
Print Name
Samantha Collins
Laura Kowalczyk|**Endowment**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of| |||Samantha Collins|30/06/2024| |||Laura Kowalczyk|30/06/2024|