## **Tavistock Athletic Club – Trustees Annual Report 2023 / AGM Highlights** 

## **January 2024** 

The Trustees would like to thank all club members and the large number of volunteers who have helped to support our activities through the year, as well as the close partnerships that have continued, including those with Dartmoor Multi Academy Trust (Tavistock College), Lions of Tavistock, Mount Kelly, as well as West Devon Borough Council, Tavistock Town Council and the Armada Network. 

In particular, we would like to acknowledge the contribution and many hours of dedicated hard work from all of our coaches and run leaders, as well as the excellent leadership of our Chair, Alistair Kinsey, and support from long-term Club Secretary, Sally Lipscombe (both who will be standing down). 

Mark West has been elected as the new Chair, and will be supported by the existing Trustees, and a new Club Secretary, Carole Walters. 

Despite reducing membership fees, the turnover of the Club increased, with the small surplus being transferred across into our reserves to support what is expected to be a big year in 2024, with the refurbishment of the main athletics track a priority, following a fire causing damage to the facilities earlier in the year. 

The Club successfully organised a number of high-profile events, including our monthly Tavy 5k, Tavy 7, Tavy Relays and Tavy 13 (Half Marathon) which also incorporated our biggest ever Primary Schools Challenge. 

Next year, due to the track refurbishment, we will be putting on hold the Tavy 13, but would very much like to host a Devon Open Competition towards the end of the summer. 

The Club is fortunate to have an excellent reputation for supporting field events, in particular coaching for throws and jumps, and the year saw a number of outstanding results from junior athletes in this area. 

We continue to see a significant number of enquiries for new members, with a fantastic range of ages and backgrounds, from primary school age right through to aspiring athletes in their 70s.  The Club will continue to be proactive in supporting a regular Couch to 5k pathway for those interested in starting or returning to running. 

Perhaps the biggest milestone of the year, was the Club taking ownership of the lease for the main track and field facilities, providing us with a 25-year lease for continued sporting activity, and providing a stable basis from which to work with funders and public sector agencies over the coming years. 

Refurbishment of the track is scheduled to start in March 2024 for a period of 6-8 week, with the Club looking to move coaching elsewhere in the interim period, before celebrating the re-opening of facilities in late April or May. 

For the longer-term, the Club would very much like to continue to raise funds and invest in facilities, so that a proper gym, toilets and Club House can be developed on-site adjacent to the track. These plans are at the centre of implementing the principles from 



Sport England’s 10-year plan, - _Recover and reinvent, connecting communities, Positive experiences for children and young people, Connecting with health and well-being, active environments.”_ 

_Mark West_ 

January 2024 

Club Chair, and Lead Trustee 



TAVISTOCK ATHLETIC CLUB LIMITED
BALANCE SHEET AS AT 31 DECEMBER 2023
As at 31112123
A5 3t 31112122
ASSErs
Container, cablns, toilets
2,436.42
3,248.56
Trade Debtors- Sponsorship
Other debtor5- Entry Central float and fee5 overpaid
1,000.00
220.00
160.00
Petty cash
Current alc
Savings a/c
195.50
4,290.99
109,886.07
L,267.35
24,298.41
59,474.87
114,372.56
85,140.63
LIABILITIES
Accountanry accrual
T7 expenses accrual
Presentation evening accru31
Tavy 13 2022 receipt5 in advance
Couch to SK receipts in advance
1510.001
1155.001
11,000.001
1500.001
1605,001
1120.001
TOTAL ASSETS LESS TOTAL LIABILITIES
115,183.98
88,504.19
REPRESENTED BY..
Opening Reserves
88,657.93
68,910.20
Surplus for the year
26,526.05
19,593.99
TOTAL RESERVES
115,183.98
88,504.19

TAVISTOCK ATHLETIC CLUB LIMITED
INCOME AND EXPENDfTURE FOR THE YEAR ENDED 31 DECEMBER 2023
YIE 31112122
Memberyhlp".
Membpr5hiP. s￿n￿?￿s
Methr&hip. Junlor5
10.208.
12,168.
14.681(h)
8.436.
22,376
16.407ml
23.116.
19.323.001
Le55- affiliationlees
15,969.00
13.795.
Tayy 13-in¢om*
Tw 13. expen5e5
S.62￿10
7.865.45
3,255.39
4,8riJ.43
Tw7-
9.64&77
Tè￿7-eApefjSeS
15,403.361
3.778.14
4.￿9 50
TayyRelJys. IDcome
TwAEIèy5-exppn5e5
4,28&60
3.455.48
11.983.791
2,285S8
1.471.69
Tavy5- Intume
TavyS- pxpenses
981.12
134.201
1.051.90
I3￿￿))
946.92
1.021.gJ
Couthto5- ￿c￿rne
Cou(hE05-pxpen
675.
120.fN)
150.(hll
632.47
70 (N)
P￿mOry(￿alle￿￿e- Income
PrimaryChallengÈ-éMponses
4,776.50
la,763.￿)
3.803.10
15.421.Llll
382 10
Fdlru￿- incom
Throwsevont
5pTing V4arm Up
Mid 5umMerMe
LE55expense5
223.71
170.f
I2￿fy)
2D.(M)
i&).
325.46
TXvLItOckAS. IncomÈ
T8vffto¢kAS. expenses
1.005.
190.(N)I
515.
Westraid LtaEue-incom?
Westrlard League-expenses
331.50
12S7.501
12S7501
178
11.8Y.95
14.S64.08
OtherlnrornE.'
397.
D4nètiu
Bank intsr45t
Lang5tune Preiryewintor.wun￿eS
Track hire feésthayged
5.040.OU
I.411￿0
8895
3050
1,14S
814.00
7,665.20
35.469.15
1.661.I5
29.120.53
roTAL INCQME
Expense$
AccouTht?Thcyand bpokkeepiD8
Admln aDd mls¢dlaneouS
644
591.04
964.20
97.78
8u5 run Èxpenses
I￿.00
1.458.40
728.99
341.98
472.50
2.325.80
495.iV)
397.42
2.29035
1.2b3.95
447.00
coa¢hits8iraininE cour5•5
447.
SW L¢?gvefeeslSport5hall ￿agUe
258.37
Webslte charges
47Q.53
172.B5
20D.00
TOTALEXPENSES
8.04824
27.42091
g,443.$9
20.676 84
11.082 85
Nelsurplusfortheyegr
26.52605
19,593.99

Tavisto(* Athl*tSc Club Limitèd
Balance Sheet ReBi5tr3r
GA. Mpdland - Dirg.rtor

Tavistock Athlttic Club Llmltèd
Bal•nce Sheet
at 31 Decomb•r 2023
Company No. 11743380
2023
2022
Fixcd ?55Ct5
2.437
-4.241
Curfvnt .)%*ls
Net curypnt .74vis
Tothl .i%%ers legs current IlabilitiC5
Acc.fualc and defLllr￿d In¢omE
114,>33
114.>33
86.360
86.360
I Ib.970
11,7¥61
11).184
11.1051
88,504
115.184
R,%04
MOTE5 TQ THI A￿OUpl[5
1 8•ds ol prepuritK¥n
Thes<" JLivuiil> FI#vL. bL*'n prEpared in Kcordance with the miufper*lJly orowsi¢n5 r)1 ihc ¥miill
COI)IPJTIIL'S fL%imL>
2 Emplws
2023
Numb
2022
Number
The average monthly riumbpr tsf *mplvyers lindu(lin6
dirottorsl durin& thè ypoi %%'as'.
3 Add5tlonal Inlormatlon
Taw5to¢k Athletic Club Limtted is J prlvale c¢)mpdny Ilmlt*d ty ¥u4rantq• and incorp¢ratèd In f niland
Ind Wales.
It& rp81%t*1￿ i)iJiiili*f 15.- 11743380
la Pym Street
BJT5and House
Tavi5tcck
PL19 OAW
For th? year ended 31 Decemtyer 20Z3 Ihe compJny Wds Lntitled to eKernptlon Irom audlt under sectlon 477
ol the Companies Act 2UQ)b rel,)ring ro rmoll compJriLS.
Thp mcrnbcr5 have not requlred the company to obtain an audlt in a¢ÉardAncxa wlth se¢tion 47G ol ihc
r¢JTTitMniL"5 ￿"1 20(￿.
Ihe dire¢io¢s l￿nOW1tdgt iheir rEsponsibilrtie5 for complying With th• r•quir•m•nrs of the com￿)nleS Act
ZOU6 v4ith rL'SPCCt to accounting records and the. pr•.pArats(>n of hrr.NAnis.
Tho acc.ounls wt•f+.)pp¥(Mfftd by Ihi. bvvrd ol dirrdor5 on 24 Januiry 2024 and sign￿ on its behall by:
G,A. Med14nd- Dirertor
PaRE 4

TAVISTOCK ATHLETIC CLUB LIMITED
Minutes of a meeting of the board of directors held on 2410112024 via Zoom.
Present: Alistair Kinsey. Dene Medland. Carole Walters, Mark West, lan Collacott
l. The financial statements for the period ended 31 December 2023 together with the
Directorfs Reports I'the Accounts" were considered.
2. It was resolved that the accounts be and are hereby approved and that Dene
Medland ITreasurerl has signed on behalf of the Directors.
There being no further business. the meeting was closed.
Geraldine (Denel Medland
Date
la Pym Street, Barsland House, Tavistock, PL19 OAW
Company Number: 11743380

TAVISTOCK ATHLETIC CLUB LIMITED
Minutes of a meeting of the board of directors held on 2410112024 via Zoom.
Present: Alistair Kinsey. Dene Medland. Carole Walters, Mark West, lan Collacott
l. The financial statements for the period ended 31 December 2023 together with the
Directorfs Reports I'the Accounts" were considered.
2. It was resolved that the accounts be and are hereby approved and that Dene
Medland ITreasurerl has signed on behalf of the Directors.
There being no further business. the meeting was closed.
Geraldine (Denel Medland
Date
la Pym Street, Barsland House, Tavistock, PL19 OAW
Company Number: 11743380