ARGOED PLAYGROUP TRUSTEES, REPORT 202112022
Address:- W.I. Hall Chambers Lane Mynydd Isa CH7 6UB Charity Number: - 1184038 Trustees:- Jennifer Harthen Helena Heaps Lynne Ingman Janice Shaw Supervisors:- Tracy Porter – Lead Supervisor Emma Meredith Bianca Simpson – Relief Playworker
Objectives
The aims of Argoed Playgroup are to provide a happy, safe and relaxed environment for children to learn and develop their skills through play and structured activities. We support children’s development and ease the transition to school with the support of qualified staff.
The playgroup exists to provide pre-school education from the ages of 2 – 4. This takes place in the form of a wide variety of activities both indoors and outdoors. During sessions we help to develop fine and gross motor skills, basic maths and language skills, learning of the Welsh language and social interaction with peers. We deliver Early Education with the support of the Local Authority.
To keep our fees at a realistic level the committee and parents fundraise and this in turn raises our profile in the community.
Staf
Tracy has NVQ Level 3 and 4 in Children’s Care, Learning and Development and CACHE Level 3 in Childcare and Child Development. Emma has NVQ Level 3 in Children’s Care and Development. The staff regularly attend any training courses that become available to update them on new practices. This academic year both Tracy and Emma have been on Autism Awareness Training and Additional Learning Needs Training. They have also attended training for Planning in the Moment and The Curriculum for Wales which is due to be introduced from September 2022. The Curriculum for Wales will be replacing The Foundation Phase for Wales.
All staff and volunteers have a DBS disclosure certificate either specific to the Argoed Playgroup or portable for use in childcare settings.
In January the staff began EE assessments which involves observing and planning suitable tasks to extend the children’s learning and independence.
Premises
The W. I. Hall provides the group with a large indoor space where a good number of activities can be laid out for each session. We have use of the kitchen in which we have a table top fridge to store milk and snacks. There are also two toilets for the group’s use.
There is a large grass area to the side of the building which is fenced off. This is used daily for part of the playgroup session when the weather permits.
Resources
The playgroup has a wide selection or resources to stimulate the children’s learning which enables the supervisors to change the activities available to the children regularly.
Before moving to the W.I. Hall we had to purchase two large sheds which are at the back of the hall. Many of the resources are stored in these two locked sheds and we are able to keep some of the large items on half of the staged area in the hall.
Sessions
In the autumn term we were open for four morning sessions from 9.15 – 11.45. Due to demand for places, we increased this to five sessions each week in January.
Since Covid parents are not allowed into the setting but drop their children at the door and wait outside to collect them at the end of each session.
Finances
The fees for this year were set at £10 per session. From January we benefitted from EE funding for some of our children.
Wage slips are produced for us by AVOW and the wages averaged out over twelve months.
We have continued to fundraise this year. We held a successful raffle at Christmas which was also match funded by a parent’s employer. In the Spring we had a sponsored walk, a clothes collection and an Easter Egg Hunt. We also had a table at a local community event where we ran an Egg Tombola stall.
We benefitted from several grants this year from Flintshire County Council – some of these were for sustainability and others to purchase resources. In particular in the summer term, we had a Wellbeing Grant and the
supervisors used this money to organise various activities such as a Creepy Crawly Show, a visit from a magician, several sessions run by Elite - a local fitness and dance studio and an outing for parents and children. Also, in the summer term we had a substantial grant which enabled us to buy a wide variety of new resources for both inside and outside play.
Committee
We currently have four members on the committee – three members take up the officer positions of Chair, Secretary and Treasurer. The committee meet regularly and often invite the supervisors to join us at these meetings.
Policies
All the necessary policies are in place and we annually review these to make sure they are up to date.
Constitution
CIO – we have used the Early Years Wales constitution template and have adapted it to be suitable for our playgroup setting.
The trustees are selected from members of the committee – currently the trustees are the chair, secretary, treasurer and one parent.
Outside Agencies
We are supported by Early Years Wales and have regular contact with our development officer. We are also supported by Flintshire County Council Early Education advisory teachers. We are registered with Care Inspectorate Wales who monitor childcare and early education.
Argoed Playgroup Income and Expenditure Report Year 1st September 2021 to 31 st August 2022
| Income: | £ | £ |
|---|---|---|
| Playgroup Weekly Fees | ||
| 7,389.00 | ||
| Grants | ||
| 9,369.93 | ||
| Early Entitlement Funding | 5,440.00 | |
| Childcare Funding | 272.50 | |
| Training Funding | 912.00 | |
| One to One Support | ||
| 1,000.00 | ||
| Fundraising | 1,385.30 | |
| Match Funding | ||
| 437.00 | ||
| Subtotal of Income 2021/22 | ||
| 26,205.73 | ||
| Balance B/F as per Accounts 2020/21 | ||
| 2,880.22 | ||
| Total Income: | ||
| £29.085.95 | ||
| Expenditure: | ||
| Wages | 16,641.49 | |
| Rent | 2,540.00 | |
| Insurance | 751.22 | |
| AVOW – payroll fees | 267.56 | |
| Snacks and Sundries | 153.18 | |
| U Check | 106.80 | |
| Data Protection | 35.00 | |
| Lottery Licences | 20.00 | |
| Courses | 182.40 | |
| Toys purchased from grants | 3,926.68 | |
| Wellbeing Grant | 439.85 | |
| General resources | 160.06 | |
| Refunds | 87.00 |
Total Expenditure
Income Exceeding Expenditure as per Bank Balance at 31[st] August 2022 Cash in Hand £33.05 Bank £3,741.66 £3,774.71
Signed as correct by
………………………….......... ………………………………… ……………………………..... Vicki Mann Sam Ramsay Rebecca Ashbrook Chairperson Treasurer Secretary
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