Trustees’ Annual Report for the period
From 1[st] April 2024 Period start date To 31[st] March 2025 Period end date
Charity name: Cylch Meithrin Alltcafan
Charity registration number: 1184037
Objectives and Activities
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Welsh Medium education of pre-school aged children in Carmarthenshire. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Education and Play in a CIW registered childcare setting of pre-school aged children. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard for the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social Para 1.38 investment including program related investment
| Contribution made by volunteers |
Para 1.38 | Our trustees and committee members all undertake roles for the Cylch on a voluntary basis and other parents assist where needed. |
| Other |
Achievements and Performance
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity is benefiting pre-school aged children in the local area, by furthering their learning and development and supporting them to be ready for school. It is benefitting the local workforce by providing affordable accessible childcare for children aged 2 and 3, allowing for parents/carers to return to work. The charity is improving the Welsh Language skills of children from both bilingual and monolingual English homes, which supports the transition to Welsh Medium education settings in the area. The charity organises fundraising events which bring the community together and supports local businesses by offering them an opportunity to support at events e.g. catering. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | This year’s accounts show a loss, which has arisen as a continuation of the issues raised at the end of the previous financial year, with additional expenditure being needed for agency staff and legal fees. The number of attendees at the cylch were also fairly low during the period. These issues have now come to a conclusion, and with increasing numbers in terms of attendees, it is hoped that the cylch will be a in a better financial position next year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our aim is to hold reserves of at least £1000 held to ensure that the cylch may ride out periods of lower numbers at predicted points through the year. Unfortunately this has not been possible during this financial year. |
| Amount of reserves held | Para 1.22 | 0 |
| Reasons for holding zero reserves |
Para 1.22 | As above |
| Details of fund materially in deficit |
Para 1.24 | Whilst the loss incurred this year is large, reasons for which we have detailed above, we have been able to utilise previous reserves to ensure that the cylch can continue. The outlook for the next financial year is already looking positive, and grant funding will be applied for if cashflow becomes an issue. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The main uncertainty is the number of children attending the Cylch as this inevitably fluctuates as children enter full time education. Staffing can also cause issues mainly due to the lack of availability of training. The charity has been able to recruit “back-up” staff but this continues to be a challenge particularly with rising costs when the charity can only offer small wages. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
The charity’s principal sources of funds (including any fundraising) |
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|---|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fees, Government funding of childcare places, grants and fundraising. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk is decreasing attendance numbers due to the number of children in the area and competing settings. The charity organises taster days to try to entice parents to send children to their setting and the charity has been successful in doing so to date. Rising costs also poses a risk to the charity as the cylch has to find a balance in terms of what fees to charge parents for the childcare to be affordable compared to the expenditure. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document(trust deed, royal charter) |
Para 1.25 | Cylch Constitution (as advised by our Governing body, Mudiad Meithrin) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers from local area and from the parent groups who have experience of running childcare settings/education providers/business owners. Committee at large is formed then of the trustees, staff and interested parents. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Policies and procedures adopted for the induction and training of trustees |
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|---|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Guidance provided by our governing body. |
The charity’s Para 1.51 organisational structure and any wider network with which the charity works Relationship with any Para 1.51 related parties Other
Reference and Administrative details
| Charity name | Cylch Meithrin Alltcafan |
| Other name the charity uses |
|
| Registered charity number | 1184037 |
| Charity’s principal address | Cylch Meithrin Alltcafan Ysgol Brynsaron Saron Llandysul Carmarthenshire SA44 5EB |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
| Elanor Smallcombe | 21st June 2019-28th Jan 2026 | Mudiad Meithrin | |
| Caryl Rees Williams | 4 May 2022-present | ||
| Manon Hawys Williams |
4 May 2022-present | ||
| David Aled Williams | Treasurer | 1st September 2024-present | |
| Eifion Rhys Davies | RI | 17 January 2025 |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information) Name Address Type of adviser
Charity Heulwen Jones C/O Mudiad Meithrin
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| David Aled Williams | Manon Williams | |
| Treasurer | Trustee | |
| 31/01/2026 |
Cylch Meithin Alltcafan P&L 24125 INCOME FEES FUNDING DONATIONS EQUIPMENT SOLD 7419.50 4566.39 1240.90 800.00 TOTAL INCOME 14026.79 EXPENSES WAGES WAGES (AGENCrf) SNACKS LEGAL EQUIPMENT ACCOUNTANCY & PAYROLL RENT INSURANCE 21353.27 693.65 192.87 1592.30 1497.70 240.00 1448.00 150.00 TOTAL EXPENSES 27167.79 LOSS 13141.00