## **Trustees’ Annual Report for the period** ## **From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date** ## **Charity name: Cylch Meithrin Alltcafan** ## **Charity registration number: 1184037** ## **Objectives and Activities** |||| |---|---|---| ||SORP reference|| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The Welsh Medium education of pre-school aged
children in Carmarthenshire.| |Summary of the main
activities in relation to
those purposes for the
public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Education and Play in a CIW registered childcare setting of
pre-school aged children.| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity
Commission on public
benefit|Para 1.18|The trustees have had regard for the guidance issued by the
Charity Commission on public benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social Para 1.38 investment including program related investment |||| |---|---|---| |Contribution made by
volunteers|Para 1.38|Our trustees and committee member all undertake roles for
the Cylch on a voluntary basis and other parents assist where
needed.| |Other||| ## **Achievements and Performance** |||| |---|---|---| ||SORP reference|| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a
whole.|Para 1.20|The charity is benefiting pre-school aged children in the local
area, by furthering their learning and development and
supporting them to be ready for school.
It is benefitting the local workforce by providing affordable
accessible childcare for children aged 2 and 3, allowing for
parents/carers to return to work.
The charity is improving the Welsh Language skills of children
from both bilingual and monolingual English homes, which
supports the transition to Welsh Medium education settings in
the area.
The charity organises fundraising events which bring the
community together and supports local businesses by offering
them an opportunity to support at events e.g. catering.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of Para 1.41
fundraising activities
against objectives set
**----- End of picture text -----**
|||| |---|---|---| |Investment
performance against
objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |||| |Review of the charity’s
financial position at the
end of the period|Para 1.21|This year’s accounts show a loss for the first time in several
years. This situation has cone about due to the need of
additional staff due to pupil needs. Also, a disciplinary issue
with a staff member resulted in the cost of legal fees and the
cost of using agency staff to cover the individual.| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|Our aim is to hold reserves of at least £1000 held to ensure
that the cylch may ride out periods of lower numbers at
predicted points through the year. Unfortunately, this has not
been possible during this financial year.| |Amount of reserves held|Para 1.22|£0| |Reasons for holding
zero reserves|Para 1.22|This year’s accounts show a loss for the first time in several
years. This situation has cone about due to the need of
additional staff due to pupil needs. Also, a disciplinary issue
with a staff member resulted in the cost of legal fees and the
cost of using agency staff to cover the individual.| |Details of fund materially
in deficit|Para 1.24|We do not consider ourselves to be materially in deficit due to
previous reserves being utilised.| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|The main uncertainty is the number of children attending the
Cylch as this inevitably fluctuates as children enter full time
education. Staffing can also cause issues mainly due to the
lack of availability of training. The charity has been able to
recruit “back-up” staff but this continues to be a challenge
particularly with rising costs when the charity can only offer
small wages.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|The charity’s principal
sources of funds
(including any
fundraising)||| |---|---|---|---| ||The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Fees, Government funding of childcare places, grants and
fundraising.| |||| |---|---|---| |Investment policy and
objectives
including
any social investment
policy adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|The main risk is decreasing attendance numbers due to the
number of children in the area and competing settings. The
charity organises taster days to try to entice parents to send
children to their setting and the charity has been successful in
doing so to date.| |Other||| ## **Structure, Governance and Management** |||| |---|---|---| |Description of charity’s
trusts:||| |Type of governing
document(trust deed,
royal charter)|Para 1.25|Cylch Constitution (as advised by our Governing body,
Mudiad Meithrin)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees|Para 1.25|Volunteers from local area and from the parent groups who
have experience of running childcare settings/education
providers/business owners. Committee at large is formed then
of the trustees, staff and interested parents.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Policies and procedures
adopted for the induction
and training of trustees||| |---|---|---|---| ||Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Guidance provided by our governing body.| The charity’s Para 1.51 organisational structure and any wider network with which the charity works Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** ||| |---|---| |Charity name|Cylch Meithrin Alltcafan| |Other name the charity
uses|| |Registered charity number|1184037| |Charity’s principal address|Cylch Meithrin Alltcafan
Ysgol Brynsaron
Saron
Llandysul
Carmarthenshire SA44 5EB| ||| ## **Names of the charity trustees who manage the charity** ||||| |---|---|---|---| |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |**Elanor Smallcombe**|**RI**|**21st June 2019-present**|**Mudiad Meithrin**| |**Elen Evans**||**21st June 2019-present**|**Mudiad Meithrin**| |**Llinos Williams**||**21st June 2019-present**|**Mudiad Meithrin**| |**Buddug James Rees**|**Chairman**|**4 May 2022-present**|| |**Caryl Rees Williams**|**Treasurer**|**4 May 2022-present**|| ||||| |---|---|---|---| |**Manon Hawys**
**Williams**|**Treasurer**|**4 May 2022-present**|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information) Name Address Type of adviser** **Charity Heulwen Jones C/O Mudiad Meithrin** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||**Ellie Smallcombe**|**Manon Williams**| ||**RI**|**Treasurer**| ||**23/01/2025**|| kh Meithrin Alltcafan ch Meithrin Alltcafan 2023-2024 Opening Balance C105ing Balance 18253.57 £15,053.78 enditure ment £2 538.96 Income Donations £0. Wa £26 724.31 es Rent £1472.CK) ui Snack £666.20 Misc £3 199.12 Fundin £21 CrfJ5.27 Fees £8 311.tKI Fundraiser £2 010.75 Misc £73.78 Total ExpendituTe - £34,fJOi Total Income- £31.401 Varlance 3.2(Kl ch Meithrin Njltcafan 2022-2023 Openin8 Balance Closlng Balance 8684.37 £18.253.57 Ex enditure Income Donations £0.00 Wa £25 314.88 es Rent £0. ment £6 377.12 Snack £784.57 Mi5C £1521.32 Fundin £31814.93 Fees £10 718.12 Fundraiser Misc £0. Total Expenditure- £33,998 Total Income- £43,581 Varlance