## **Trustees’ Annual Report for the period**
**From 1[st] April 2023 Period start date To 31 March 2024 Period end date**
**Charity name: Sevenoaks Area Dementia Friendly Community**
**Charity registration number: 1184029**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Sevenoaks Area Dementia Friendly**
**Community Forum**- made up of
organisations, businesses and individuals
operating or living in the Sevenoaks
District. The group was born of the prime
minister's 2012 dementia challenge to raise
awareness and work collaboratively in the
community to improve the lives of people
living with dementia through changing
perception and sharing knowledge. It has
taken 8 years of work to achieve the
following initiatives. SADFC secured charity
status in 2019 with Five trustees from the
group including three care professionals
from three different care companies.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Annual fund raising through RWP event
with another successful event in May 2023
Provision of 6 Forget-me-not Café’s
running monthly. All groups can enjoy
activities, exercise, interaction, peer
support and community information
delivered by both paid and volunteer
entertainers and individuals. The provision
of a monthly Forget-me-notes singing
group We also provide quarterly pop up
cafes for Sevenoaks Community Hospital.
.
All activities and groups are free to
patrons. Venues are part sponsored by
local churches, the National Trust, Parish
Councils and local business groups.
Funds are usually raised though our annual
Run Walk Push event family friendly 3k, 5k,
10k, event for all ages and all abilities. This
is held in Knole Park, a National Trust
Property.|
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|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees are aware and follow the
guidance on Public Benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference|SORP reference||
|---|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||Para 1.20|**Benefits to the community**
**Run Walk or Push against Dementia Event**
Annual Fundraising in May 2023 a great
success.
Volunteers are still applying to be part of our
cafés from the local communities, the charity
gives them an awareness session including
how to communicate effectively and
awareness of what dementia is and their
responsibilities as a volunteer- Most have been
touched by dementia within their families.
Many organisations in Kent have withdrawn
their face to face peer support groups, we have
found that these organisations local to us are
referring people to our cafes. They are also
being advertised on other charity websites
including Alzheimer’s Society Dementia
Connect and Age UK|
SADFC continues to support the Sevenoaks Community with an open willingness for inclusion and a collaborative approach to achieve positive change. We are working with the Kent Dementia Action Alliance to engage with local businesses to achieve high street awareness of dementia and improve the customer experience.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|Full delivery of all 7 groups through
2023/2024, successful pop up events and a
hugely successful community Run,
Walk,Push community fundraiser.
Wider Charities, County Council and
NHS/CCG are offered a link to signpost
attendance to the cafes. Including
Alzheimer’s Society, Age UK and Kent
County Council and all care navigators.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|This year was very successful.
Main fundraising event – Run, Walk, Push -
was a big success again raising over
£5000.
Donations from the community and local
businesses and raised over £6475.|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in a sound financial position.
As of 31.03.2024 the charity had a bank
cash balance of £17,901. Running cost of
£8497.74 with 7 face to face cafes in
operationacross the district|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity operates on a straightforward
income and expenditure basis. The Charity
keeps a cash balance that is always in
excess of any committed expenditure. This
ensures the Charity is always a going
concern.|
|Amount of reserves held|Para 1.22|Zero|
|Reasons for holding zero
reserves|Para 1.22|Because the Charity never commits to
expenditure in excess of its cash balance.|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns.|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations and fund raising through ticket
sales and sponsorship in Annual Charity
Family Run/Walk/Push.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|There is no charge to patrons for attending
any of the groups, we need to keep
engaging with the community for the
Annual fundraising event to continue to
generate enough income to sustain annual
operations. We also rely on the charity of
others for sponsored venues and the
willingness of volunteers to assist.
The Trustees never commit to expenditure
in excess of cash balance.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO - Foundation|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected on the basis of
commitment, relevant skill set and being of
good character.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Sevenoaks Area Dementia Friendly Community|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1184029|
|Charity’s principal address|Sevenoaks District Council Offices
Argyle Road
Sevenoaks
TN13 1HG|
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## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**|
|---|---|---|---|---|
||Kieron Brennan|N/A|||
||Elaine Murray|N/A|||
||Amelia Moore|N/A|||
||Sharon Gavin|N/A|||
||Steve Grange|N/A|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|
|---|---|---|---|
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||**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
Kieron Leo Brennan
Full name(s) Elaine Murray
Position (eg Trustee Trustee
Secretary, Chair, etc)
Date
12/11/ 2024
**----- End of picture text -----**
SADFC Statement of Accounts 31st March, 2024 Statement of Receipts, Payments and Assets
|SADFC Statement of Accounts 31st March, 2024
Statement of Receipts, Payments and Assets||
|---|---|
||**FY 2023/24**|
||£|
|**Opening Balance 1st April 2023**|17128.76|
|**Receipts**||
|Group Activities||
|**RWP Funds**|2,795.30|
|Donations|6,475.00|
|**Total Receipts**|9,270.30|
|**Payments**||
|Running Costs|8,497.74|
|**Total Payments**|8,497.74|
|**Balances**||
|Receipts over Payments|772.56|
|**Cash and Bank Balance at 31st March, 2024**|17,901.32|
|**Statement of Assets**||
|Cash at Bank|17,901.32|
|Other Cash Deposits|-|
|Cash in Hand|-|
|**Total Assets**|17,901.32|
|Ring fenced funds (see notes)|544.40|
|Unring fenced funds|17,356.92|
Notes:
Of the cash balance £1267.10 was remaining of the ring fenced legacy for the Hildenborough café at the beginning of the FY. Running costs for this year were £544.40 leaving a legacy amount of £722.70 carried forward.
The cash for the Run ticket sales of £2805.60 for 2023 to be added in next years accounts