## **Trustees’ Annual Report for the period** **From 1[st] April 2020 Period start date To 31 March 2021 Period end date** **Charity name: Sevenoaks Area Dementia Friendly Community** ## **Charity registration number: 1184029** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Sevenoaks Area Dementia Friendly**
**Community Forum**- made up of
organisations, businesses and individuals
operating or living in the Sevenoaks
District. The group was born of the prime
minsters 2012 dementia challenge to raise
awareness and work collaboratively in the
community to improve the lives of people
living with dementia through changing
perception and sharing knowledge. It has
taken 4 years of work to achieve the
following initiatives. SADFC secured charity
status in 2019 with five trustees from the
group including three care professionals
three different companies.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of four Forget-me-not Café’s
running monthly. All groups can enjoy
activities, exercise, interaction, peer
support and community information
delivered by both paid and volunteer
entertainers and individuals. The provision
of a monthly Forget-me-notes singing
group. All activities and groups are free to
patrons. Venues are part sponsored by
church, nation trust, Parish Councils and
local business groups.
Funds are raised though our annual Run
Walk Push event family friendly 3k, 5k, 10k,
event for all ages and all abilities. This is
held in Knole Park, a National Trust
Property.
During pandemic months the groups went
on-line.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|The Trustees are aware and follow the
guidance on Public Benefit.| Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**N/A**| |Other||| ## **Achievements and Performance** |**Achievements and**|**Performance**|**Performance**|| |---|---|---|---| ||SORP reference||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||Para 1.20|**Benefits to the community**
We have been unable to put on our annual
fund raising event in 2020/21 We have
however been planning this event for 2022.
The Run Walk Push Event**brings the**
**community together**, businesses,
organisations and individuals give their time
and effort free to show support, engagement
and a willingness to rise together to improve
lives. 500 people normally take part and
volunteers made it happen.
Flyers for all services have been offered to GP
surgeries with some encouraging people to
attend to enhance wellbeing and socialisation.
They are also being advertised on other charity
websites including Alzheimer’s Society
Dementia Connect and AgeUK
SADFC continue to support the Sevenoaks
Community with an open willingness for
inclusion and a collaborative approach to| achieve positive change. SADFC are held up as an example of dementia excellence within Kent. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|During pandemic months the service went
on line and although we could not achieve
100% attendance there were a good core
of patrons who attended and expressed
that they gained great benefit from
interaction.
Wider Charites, County Council and
NHS/CCG are offered a link to attendance
to the virtual cafes through including
referrals from Alzheimer’s Society, AgeUK
and Kent County Council.
Through Summer 2020 our major new
project was to design and build a dementia
friendly allotment – Forget-me-not
Allotment, working with the Town Council
we completed this project which includes
raised planting beds, grassed seating area
and disabled parking access. The project
has produced two seasons of vegetables
and fruit where patrons can come to a safe
space outdoors to potter, water and take
away produce to eat. The space is behind
locked gates with ample parking and key
safe access for our patrons to enter.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Although our annual charity run was
cancelled the charity raised funds from
donations and a grant from KCC. The total
amount raised was £5,667.95 which
achieved our re-forecast fund raising
objective.| |Investment performance
against objectives|Para 1.41|**N/A**| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in a sound financial position.
As of 31.03.2021 the charity had a bank
cash balance of £10,880.79. Running cost
of £1.400.75 for the year were unusually
low as a result of lockdown causing the
suspension of face-to-face activities. Prior
year expenses of £6,025.67 were invoiced
and paid. The Charity received a grant of
£1000 from KCC and donations of
£4,667.95.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity operates on a straightforward
income and expenditure basis. The Charity
keeps a cash balance that is always in
excess of any committed expenditure. This
ensures the Charity is always a going
concern.| |Amount of reserves held|Para 1.22|Zero| |Reasons for holding zero
reserves|Para 1.22|Because the Charity never commits to
expenditure in excess of its cash balance.| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations and grants.
In normal (non-pandemic) times an Annual
Charity Family Run/Walk.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|There is no charge to patrons for attending
any of the groups, we need to keep
engaging with the community for the
Annual fund raising event to continue to
generate enough income to sustain annual
operations. We also rely on the charity of
others for sponsored Venues and the
willingness of volunteers to assist.
The Trustees never commit to expenditure
in excess of cash balance.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO - Foundation| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected on the basis of
commitment, relevant skill set and being of
good character.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Sevenoaks Area Dementia Friendly Community| |---|---| |Other name the charity uses|None| |Registered charity number|1184029| |Charity’s principal address|Sevenoaks District Council Offices
Argyle Road
Sevenoaks
TN13 1HG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kieron Brennan|N/A||| ||Elaine Murray|N/A||| ||Amelia Moore|N/A||| ||Sharon Gavin|N/A||| ||Helen Noble|N/A||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**|||| ||**N/A**||| ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Elaine Murray|Kieron Leo Brennan| ||
Trustee|Trustee| ||17thJanuary, 2022|| ||17thJanuary, 2022|| |SADFC Statement of Accounts 31st March, 2021||| |---|---|---| |Statement of Receipts, Payments and Assets||| ||**FY 2020/21**|| |||£| |**Opening Balance 1st April 2020**||12639.26| |**Receipts**||| |Group Activities||| |KCC grant||1,000.00| |Donations in memory of Symone Salwan||1,357.94| |Other donations||3,310.01| |**Total Receipts**||5,667.95| |**Payments**||| |Outstanding Running Costs owed from previous years||6,025.67| |Current Year Running Costs||1,400.75| |**Total Payments**||7,426.42| |**Balances**||| |Receipts over Payments|-|1,758.47
| |Cash and Bank Balance at 31st March, 2021||10,880.79| |**Statement of Assets**||| |Cash at Bank||10,880.79| |Other Cash Deposits||-| |Cash in Hand||-| |**Total Assets**||10,880.79| |Ring fenced funds (see notes)||1,945.00| |Unring fenced funds||8,935.79| Note: Outstanding running costs of £6025.67 invoiced and paid in FY 2020/21 Donations in memory of Symone Salwan a one off amount. Physical cafes and singing group suspended during COVID restrictions resulting in much lower annual running costs