OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2025-06-30-accounts

NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Registered Charity Number: 1184025

Trustees’ Annual Report and Financial Statements for the year ended 30 June 2025

1

Table of Contents

1. Charity informaton.......................................................................................................................3 Charity informaton.......................................................................................................................3
1.1 Reference and Administraton Details...................................................................................3
2. Report of the Trustees for the year ended 30thJune 2025............................................................4
2.1 Structure, Governance and Management.............................................................................4
2.2 Objectves and Actvites........................................................................................................9
2.3 Achievements and Performance..........................................................................................11
2.4 Financial Review..................................................................................................................12
2.5 Other Optonal Informaton.................................................................................................12
2.6 Declaraton..........................................................................................................................12
3. Independent Examiner’s Report to the Trustees for the year ended 30thJune 2025..................13
4. Statement of Financial Actvites for the year ended 30thJune 2025...........................................15

2

1. Charity information

Name: NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Charity Reg. No: 1184025

Trustees:

Mr. T. J. Aldred Mr. R. J. Benbow Mr. R. Hillier Mr. J. Tuddenham

Principal Address:

16 Ferne Furlong Olney Bucks MK46 5EN

3

2. Report of the Trustees for the year ended 30[th] June 2025

Introduction

The Trustees present their Annual Report, together with the financial statements of the Charity for the year ended 30[th ] June 2025.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) (amended 2 February 2016).

2.1 Structure, Governance and Management

The Charity’s main governing document is its Constitution – a comprehensive document, which is available on request to the Club. It is complemented by the Club’s By Laws. The two documents, taken together, fully define the Club’s Structure, Government and Management.

In summary: Newport Pagnell and Olney Lions Club (CIO) - the “Charity” - was registered as a Charitable Incorporated Organisation on 21 June 2019, number 1184025. The Club itself - (i.e. prior to becoming a CIO) - was founded over 45 years ago, in 1977. During this time the Club has striven to always work on the basis of fairness, common sense and ‘best business practice’.

The Constitution and By Laws are supplemented by a number of Policies – e.g. Grant Making, Conflict of Interest, Volunteers etc.

Trustees are appointed by the Club and meet at least four times a year to consider grant applications and to deal with and oversee the governance of the Charity.

In addition, business meetings of all Club Members, including the Trustees, are held monthly, to consider applications and other Club business. Applications for assistance or support are considered at each meeting. In cases where decisions are needed quickly, the Trustees operate a fast track grant processing system for sums of up to £500.

The Secretary is appointed by the Trustees and the Club Membership, to assist in the day to day administration of the Charity.

The induction process for newly appointed Trustees comprises an initial meeting with the Trustees to brief them on their legal obligations under charity law; the decision making processes of the Charity, and its Policies and Procedures.

In accordance with Clause 15 of the Constitution, each Trustee of the Club shall be given the following on/before his/her first appointment:

Note: These procedures seek to allow the Charity to comply with the statutory declaration that Trustees have in regard to the guidance issued by the Charity Commission on public benefit.

4

Risk management

The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to ensure regular reports are produced for Trustees to ensure all necessary actions are taken to lessen the risks.

Where appropriate the Club prepares comprehensive Risk Assessments for major events.

Public benefit

The Trustees have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in respect of public benefit and in planning the activities for the year, have kept this in mind.

The full Public Benefits Statement is detailed below:

5

PUBLIC BENEFITS STATEMENT

Background

All current Lions Clubs located within our Multiple District, including Newport Pagnell and Olney Lions Club, are part of Lions Clubs International Multiple District 105 which mainly covers the UK.

MD105 has agreed standard objects for Lions Clubs with the Charity Commission.

The NP&O Lions Club will operate within these agreed objects, but the Trustees may change the particular focus from time to time. The information provided as part of the application for registration illustrates the current focus of the Club. The Trustees are independent and make their own decisions, but as a Lions’ Charity they will take into account national appeals and guidance as part of their decision making.

What is our purpose?

As a Lions Club, our main purpose is:

Further, the Club seeks to promote Lions’ causes in five major areas:

6

In broad terms, examples of activities undertaken by this Club in the past, to support and progress the above purposes and causes, include, (but are not limited to):

How our purpose is beneficial and how does is benefit the public? As indicated above, our purpose is beneficial, and benefits the public by:

How will the Trustees, when appointed, carry out the purpose for the public benefit? As noted above, in Section 2.1, the Charity provides thorough briefings to incoming Trustees. These briefings seek to allow the Charity to comply with the statutory declaration that Trustees have in regard to the guidance issued by the Charity Commission on public benefit.

The Trustees, working with and in cooperation with the Membership, will continue to progress its purpose, by carrying on its existing programme of Fund Raising, Community Service and by Making Donations, as indicated below:

7

8

2.2 Objectives and Activities

The Charity’s Objectives are set out it its Constitution - and summarised immediately below:

Further, the Club seeks to promote Lions’ causes in five major areas:

These objectives are realised primarily by the provision of service activity and charitable grants. (This includes both grants to organisations and to individuals - via third parties and directly).

The money needed to fund such grants is raised by means of identifying, organising and running various Fund Raising Events throughout the year – sometimes by participation in larger events, organised by others. The Club also conducts a number of Service Activities in pursuance of these objectives.

These Fund Raising Events and Service Activities have included:

9

Grants to organisations could be for: medical equipment; mental health or other therapies; activity or self-help groups; capacity building – i.e. expansion of services; capital costs for improvements to service delivery (other than building work); training; education or raising awareness of health related conditions; respite care or trips/activities for those with long term or life limiting conditions. This list is not exhaustive and is just meant to provide a flavour of our activities.

Grants for individuals can be made by a third party referee, such as GP, social worker, housing association or local authority – or applications can be made directly from groups or individuals. Such grants could be for: medical or disability related equipment; domestic or personal items for health or disability related issues (including mental health); health or disability related training; activities to alleviate health or disability related conditions (including mental health). This list is not exhaustive and is just meant to provide a flavour of our activities.

The Club also makes ad hoc donations to charitable and good causes.

All such requests are filtered by a Service Committee, who present worthy cases to the Trustees and to the Membership, for approval or rejection – in accordance with our internal policies.

REVIEW OF THE YEAR

This has been a fairly difficult time for the NP&O Lions Club. We are still suffering from dwindling of our active membership - (though in this year we have recruited a number of new members too); the economy is still depressed, and the Club faces stiff competition for the public’s ‘dollar’, from many other worthy local charities and charitable causes.

Nevertheless, the Club has managed to maintain its excellent programme of Fund Raising activities, and its Service Tasks agenda – mainly through the efforts of a core team of really hard-working individuals: Club Members, other Fellow Lions from neighbouring Clubs and our Friends Group.

Our Club has now been in continuous operation, supporting our local, national and international community, for around 48 years. In the past 20-odd years, the Club has raised over £300,000 (gross) mainly through Fund Raising events - and performed an estimated 15,000 hours of Community Service.

Recently, we were delighted to receive long-service chevron awards, from our Lions International Headquarters in Illinois, USA - and made to five of our most senior members, who together have accumulated 170 years of humanitarian service to our community!

We are also hoping to have a huge celebration to mark our 50 years of service – our Golden Charter Anniversary - and this is a source of great motivation for us.

In this Lions year, (which ended on June 30[th] 2025), we have organised the production and sales of our town calendars; managed the Dickens of a Christmas Lions Craft Fair, held our prestigious Motorama Car Show and hosted Curry & Fun Quiz Nights and Lions Whisky Tasting events. In addition, our Charity Fund has also been boosted as a result of donations received from our Friends, other local organisations and from the local business community - including a very handsome donation from The Olney Group.

Our Service Activities have included the distribution of Christmas parcels to over 300 local residents; running various recycling projects (spectacles, printer cartridges, hearing aids, etc.); managing the admission gates and car-park marshalling at a number of major local events and the distribution of our ‘Message in A Bottle’ tubs.

10

We have recently recruited two new corporate sponsors – Naga Tandoori Restaurant and Olney Meadows Care Home - who have joined our family of valued supporters! Thank you to both of them – in particular, Ash and Caryn.

We also try to maintain a programme of social event to help with the spirit of ‘fun and fellowship’. During the year, we held a number of social events including: a trip to Beckworth Emporium for Afternoon Tea, attending the Clay Pigeon Shoot with Rushden Lions, attending the MK Centre Lions Quiz Night; attending a party of one of our good Friends; we were invited to the TOG ‘Thank You’ Night, attended the Ukrainian Art Exhibition at MK Gallery, and held our annual Christmas Dinner!

Our (gross) income this year is £14,958.03 – which is a fantastic achievement – especially given our limited (human) resources.

Grants were split between grants to charitable causes or organisations and grants for individuals.

Grants were also split by geography as follows:

Local 56%
Natonal 33%
Internatonal 11%

The Club continues to prioritise one-off grants for specific purposes rather than supporting ongoing routine or core costs, such as rent, rates and salaries - and continues to prioritise making awards that will have the greatest impact.

The Club welcomes applications from all sources.

The Trustees and Secretary are always willing to informally discuss possible applications to advise if they fall within the remit of the Club.

The Club would like to sincerely thank the local community, shops, businesses, Olney Town Council and Newport Pagnell Councillors and other organisations for their continued and extremely generous support for our activities – and with which we could not do without! In addition, the Club would like to make a special ‘thank you’ to the small army of Lion’s Friends, that also help us out when we are a little short of hands – throughout the year.

2.3 Achievements and Performance

The Charity received around 40 applications for grants and service requests in 2024/25. These were considered at the quarterly Trustee meetings during the year, and by the monthly business meetings of the Club (attended by the Membership and Trustees).

The Club also makes a number of ad hoc grants available – i.e. awards to charitable causes which are not initiated by a specific service request. The Club also has a fast track process for handling request made in between meetings, for urgent cases.

In total the Trustees and the Club approved around 32 grants and other service requests - with the remainder either being rejected, further information being requested or the applications being subsequently withdrawn.

11

2.4 Financial Review

The total income for the year was £12,375.63 from Fund Raising events and a further £1,582.40 from Administration charges – (contributed mainly by the Membership in the form of mandatory membership dues).

Fund Raising event expenses were £7011.34 - and the expenses of administering the charity were £1782.17 paid for entirely out of the Administration charges - (i.e. from the contributions of Members in the form of Membership Dues; social events and a donation from a Friend).

The Profits from Fund Raising Events were £6364.29 and Charitable Donations were £8386.00 made from Profits and Reserves. A list of these can be found in the financial statements below.

2.5 Other Optional Information

Reserves policy

The Club has no formal reserves policy. The Club seeks to hold sufficient cash reserves to be able to award £4,000 in grants and to cover the expected annual administrative and governance costs of the Charity.

Funds Materially in Deficit

The Club has no funds which are materially in deficit.

Plans for Future Periods

Trustees have been keen to steadily expand the charitable giving of the charity for some time, but have been cautious not to create a demand that cannot be met. In summary, the Clubs main plans are to build our Charity Fund (and thus be able to support more good causes), increase membership, promote service in Newport Pagnell and maintain our profile via the Club Website and Facebook pages.

2.6 Declaration

The Trustees declare that they have approved the Trustees’ Annual Report above.

Signed on behalf of the Charity’s Trustees:

Trevor Aldred BSc, MSc, MIET, AMIMechE Chair of Trustees Newport Pagnell and Olney Lions Club (CIO)

30[th] September 2025

12

3. Independent Examiner’s Report to the Trustees for the year ended 30[th] June 2025

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) (amended 2 February 2016).

13

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs raport on the accounts Section A Independent Examiner's Report Reportto tho truslg081 m•mb8r8 of sab On •Gcounts forthe year ended Charbty no Irf any) I I g4-02f Sol out on pag88 I report to th8 trustee5 on my examination of the accounts of th& atove charity (Xhe Trust'l for the year ended R•spon$lbllltiès and As the chanty trustees of the Trust. you ar8 responsib18 for the preparation bas1$ of report of the a￿OUnts in accordanc8 Wrth the requirements of the Chanties Act 2011 fthe Acri. I report in respect of my 8xamination of the Trust's acfx>unt5 carried o under section 145 of the 2011 Act and in ¢arrying out my exatnination, I have followed the applicab￿ Di￿¢t￿n8 9iven by th8 Charty Commission under section 14515llbl of the Act. I have coM￿eted my examination I confirrn that no material matter5 have come to my attention (other than that disdosed t￿low") in connection with the exarnination which gwe8 me cau88 to belEve that in, any fnaterial respeet. accounting records were not kept in a(£ordance %wth sethgn 130 of the Act or the accounts do not accord With the accounting records Independènt examlntrrfs stat•mont I have no cOn￿M8 and hav& come acr058 no other matter8 In conn8Ction wrth the examination to which attention should be drawn in order to enab￿ a proper understanding of the account$ to be reached. ' Reas& de the w(Inls in the brackets rfth8ydo nol èpply. Slgn8d: N&m8.' Re10vant professional quallficatioNsl or body Ilf any): Addre88'. IER Octobgr 2018 14

4. Statement of Financial Activities for the year ended 30[th] June 2025

15

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO) Registered Charity No: 1184025

DISTRICT 105A

ACCOUNTS FOR YEAR ENDED 30th JUNE 2025

16

REPORT OF THE AuorroRS TO THE MEIABERS OF THE NEWPORT PAGNELL & OLNEY LIONS CLUB ICIOI We h8ve exarnined the books and rords of Ihe Newport Pagndl & Olney L￿n$ Club forthe yearended 30th June 2￿25 and wnfirm that theyare a true and fwr record oflh? club's counts. sogna￿l•. Namo: PogKkn In Club= Ll 9-goL£ Ii-Cl-2 17

NEWPORT PAGNELL & OLNEY LIONS CLUB {CIOI 18

ACCOUNTS FOR YEAR ENDED 30th JUNE 2025

CHARITY FUND

£
£
Balance Brought Forward at beginning of the year:
Income
Expenses
Fund Raising
Calendars 2025
4779.85
Dickens Lions Craft Fair
2223.40
Motorama 2025
1958.00
Curry Night and Fun Quiz
1343.80
Lions Toast Event
1025.00
Cherry Fair Event
122.00
Folio Event
45.00
RiverFest Event
61.27
Donation from TOG
600.00
Donation from PG
100.00
Collecting Tins
239.76
Gift Aid Receipts
118.30
Sundry Income
759.25
Calendars 2025
2267.34
Dickens Lions Craft Fair
520.00
Motorama 2025
1174.67
Curry Night and Fun Quiz
720.00
Lions Toast Event
614.57
Miscellaneous Stall Fees
30.00
Storage Costs
936.00
ICO Annual Fee
40.00
Website Support Fee
105.40
Sundry Expenses
603.36
13375.63
7011.34
Total Income less Expenses
_less_Donations (see attached)
Balance of Charity Fund Carried Forward		 £
£
Balance Brought Forward at beginning of the year:
Income
Expenses
Fund Raising
Calendars 2025
4779.85
Dickens Lions Craft Fair
2223.40
Motorama 2025
1958.00
Curry Night and Fun Quiz
1343.80
Lions Toast Event
1025.00
Cherry Fair Event
122.00
Folio Event
45.00
RiverFest Event
61.27
Donation from TOG
600.00
Donation from PG
100.00
Collecting Tins
239.76
Gift Aid Receipts
118.30
Sundry Income
759.25
Calendars 2025
2267.34
Dickens Lions Craft Fair
520.00
Motorama 2025
1174.67
Curry Night and Fun Quiz
720.00
Lions Toast Event
614.57
Miscellaneous Stall Fees
30.00
Storage Costs
936.00
ICO Annual Fee
40.00
Website Support Fee
105.40
Sundry Expenses
603.36
13375.63
7011.34
Total Income less Expenses
_less_Donations (see attached)
Balance of Charity Fund Carried Forward		 £
9144.41
6364.29
8386.00
13375.63
7011.34
7122.70

19

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2025

DONATIONS

£ £

Local:

Donation to C&N Museum - Summer House Garden
250.00
Donation to Mobility Scooter Appeal
100.00
Donation to FOLIO
50.00
Donation to Ousedale PTA
100.00
Donation to Willen Hospice
250.00
Donation to Cowper and Newton Museum
150.00
Donation for Christmas Biscuits and Cards
1788.00
Donation to NPYC - 'Climb Quest' Trip
250.00
Donation to NP Scouts - Ypres Trip
300.00
Donation to Charity Football Match
500.00
Donation to South Central Ambulance Charity
200.00
Donation to Age UK - Milton Keynes
200.00
Miscellaneous Donations
130.00
Cost of Replacement Tree for NP Avenue of Oaks
108.00
Service Give-Aways – MIAB
140.00
Donation to NP Family - re. Autism Assessment
150.00
National:
Donation to Motor Neurone Disease Association
500.00
Donation to Youth Exchange project
80.00
Donation to The Woodland Trust
130.00
Donation to District Senior Citizens Event
100.00
Donation to Harry's Pals
400.00
Donation to CF Dream Holidays
250.00
Donation to Motor Neurone Disease (via Motorama)
1000.00
Donation to CHECT
100.00
Lions Youth Funds etc. Contribution
235.00
International:
Ukrainian Stove Appeal
125.00
District 121 - Polish Flood Appeal
250.00
LCIF Spain (Valencia) Flood Appeal
250.00
LCIF California Wildfire Appeal
100.00
LCIF Disaster Relief Fund
200.00
Total Donations Made:
4666.00
2795.00
925.00
8386.00

20

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2025

ADMINISTRATION FUND

Balance Brought Forward at beginning of the year:
Income
Membership Subscriptions
Social Events
Fines and Raffles
Reimbursements ex Charity
Gift Aid Receipts
Sundry Income
Expenditure
MD and D Dues
International Dues
Social Events
Sundry Expenses
Balance Carried Forward		 873.00
90.00
44.65
235.00
139.75
200.00		 £
267.16
1582.40
1782.17
1041.28
646.39
90.00
4.50
67.39

21

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2025

MOVEMENT ON FUNDS

Administration Fund
Balance brought forward 1st July 2024
Less net cash expenditure in year
Balance on Admin Fund 30th June 2025
Charity Fund
Balance brought forward 1st July 2024
Less net cash expenditure in year
Balance on Charity Fund 30th June 2025
TOTAL BALANCE of FUNDS
REPRESENTED BY:
Balance of Business Account at Bank
Balance of Paypal / Paypal Just Giving Account
_plus:_Cash in hand
_less:_Unpresented Cheques		 267.16
199.77
67.39
9144.41
2021.71
7122.70
7190.09
8640.09
0.00
0.00
1450.00
7190.09

22