2024-06-30-accounts

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NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Registered Charity Number: 1184025

Trustees’ Annual Report and Financial Statements for the year ended 30 June 2024

1.	Charity information ......................................................................................................................... 3	Charity information ......................................................................................................................... 3
	1.1	Reference and Administration Details .................................................................................... 3
2.	Report of the Trustees for the year ended 30thJune 2024 ............................................................. 4
	2.1	Structure, Governance and Management .............................................................................. 4
	2.2	Objectives and Activities ......................................................................................................... 9
	2.3	Achievements and Performance ........................................................................................... 11
	2.4	Financial Review .................................................................................................................... 11
	2.5	Other Optional Information .................................................................................................. 11
	2.6	Declaration ............................................................................................................................ 12
3.	Independent Examiner’s Report to the Trustees for the year ended 30thJune 2024 .................. 13
4.	Statement of Financial Activities for the year ended 30thJune 2024 ........................................... 15

1. Charity information

1.1 Reference and Administration Details

Name: NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Charity Reg. No: 1184025

Trustees:

Mr. T. J. Aldred

Mr. R. J. Benbow

Mr. R. Hillier

Mr. J. Tuddenham - (since 3[rd] June 2024)

Principal Address:

16 Ferne Furlong Olney Bucks MK46 5EN

2. Report of the Trustees for the year ended 30[th] June 2024

Introduction

The Trustees present their annual report, together with the financial statements of the Charity for the year ended 30[th ] June 2024.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) (amended 2 February 2016).

2.1 Structure, Governance and Management

The Charity’s main governing document is its Constitution – a comprehensive document, which is available on request to the Club. It is complemented by the Club’s By Laws. The two documents, taken together, fully define the Club’s Structure, Government and Management.

In summary: Newport Pagnell and Olney Lions Club (CIO) - the “Charity” - was registered as a Charitable Incorporated Organisation on 21 June 2019, number 1184025. The Club itself - (i.e. prior to becoming a CIO) - was founded over 40 years ago, in 1977. During this time the Club has striven to always work on the basis of fairness, common sense and ‘best business practice’.

The Constitution and By Laws are supplemented by a number of Policies – e.g. Grant Making, Conflict of Interest, Volunteers etc.

Trustees are appointed by the Club and meet at least four times a year to consider grant applications and to deal with and oversee the governance of the Charity.

In addition, business meetings of all Club Members, including the Trustees, are held monthly, to consider applications and other Club business. Applications for assistance or support are considered at each meeting. In cases where decisions are needed quickly, the Trustees operate a fast track grant processing system for sums of up to £500.

The Secretary is appointed by the Trustees and the Club Membership, to assist in the day to day administration of the Charity.

The induction process for newly appointed Trustees comprises an initial meeting with the Trustees to brief them on their legal obligations under charity law; the decision making processes of the Charity, and its Policies and Procedures.

In accordance with Clause 15 of the Constitution, each Trustee of the Club shall be given the following on/before his/her first appointment:

a copy of the Club's Constitution and By-laws (and any amendments made to them);
a copy of the Constitution and By-laws of Lions Clubs International;
a copy of the Club's latest Trustees' Annual Report and statement of accounts;
a copy of the latest Lions Club's guidance for Charity Trustees;  a copy of CC3 The Essential Trustee: what you need to know, what you need to do.

Note: These procedures seek to allow the Charity to comply with the statutory declaration that Trustees have in regard to the guidance issued by the Charity Commission on public benefit.

Risk management

The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to ensure regular reports are produced for Trustees to ensure all necessary actions are taken to lessen the risks.

Public benefit

The Trustees have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in respect of public benefit and in planning the activities for the year, have kept this in mind.

The full Public Benefits Statement is detailed below:

PUBLIC BENEFITS STATEMENT

Background

All current Lions Clubs located within our Multiple District, including Newport Pagnell and Olney Lions Club, are part of Lions Clubs International Multiple District 105 which mainly covers the UK.

MD105 has agreed standard objects for Lions Clubs with the Charity Commission.

The NP&O Lions Club will operate within these agreed objects, but the Trustees may change the particular focus from time to time. The information provided as part of the application for registration illustrates the current focus of the Club. The Trustees are independent and make their own decisions, but as a Lions’ Charity they will take into account national appeals and guidance as part of their decision making.

What is our purpose?

As a Lions Club, our main purpose is:

to serve our local, national and international communities – (and to uphold the Lions’ principles, (to which all the clubs must adhere), and which include acting to benefit the public interest)
to meet humanitarian needs
to encourage peace
to promote international understanding

Further, the Club seeks to promote Lions’ causes in five major areas:

Diabetes - to reduce the prevalence of diabetes and improve quality of life for those diagnosed.
Vision - to prevent avoidable blindness and improve quality of life for people who are blind and visually impaired.
Hunger - to ensure all community members have access to nutritious foods.
Environment - to sustainably protect and restore our environment to improve the well-being of all communities.
Childhood Cancers - to help those affected by childhood cancer survive and thrive.

In broad terms, examples of activities undertaken by this Club in the past, to support and progress the above purposes and causes, include, (but are not limited to):

Promoting the advancement of citizenship: encouraging service minded people to volunteer - as part of our Friends of Lions scheme. This provides the capability for people to participate in community service activity - by joining our select group of volunteers, who are invited to help us in our Fund Raising or Community Service (or Social) activities.
Promoting volunteering and community service: running an active Club and also, recruiting new Lion Members, to support our Volunteering, Fund Raising and Community Service efforts; (as well as encouraging members of the wider community to volunteer and support Lions events (as noted above)).
Promoting the advancement of good health: supporting the Message in a Bottle scheme; participating in the Lions Recycle Spectacles for Sight Scheme; supporting local disabled groups who assist people with disabilities to live independent lives, providing support for local people who need help. Collecting old spectacles and recycling them. Providing grants to purchase special equipment to improve people’s quality of life.
Helping protect and sustain the environment: creating grant funding and service activity that support and protect the environment - e.g. to support the planting of trees in parts of the towns and surrounding villages.
Donating to charitable causes: making grants to local, national and international causes

How our purpose is beneficial and how does is benefit the public? As indicated above, our purpose is beneficial, and benefits the public by:

Promoting the advancement of citizenship
Promoting volunteering and community service
Promoting the advancement of good health
Helping protect and sustain the environment
Donating to charitable causes

How will the Trustees, when appointed, carry out the purpose for the public benefit?

As noted above, in Section 2.1, the Charity provides thorough briefings to incoming Trustees. These briefings seek to allow the Charity to comply with the statutory declaration that Trustees have in regard to the guidance issued by the Charity Commission on public benefit.

The Trustees, working with and in cooperation with the Membership, will continue to progress its purpose, by carrying on its existing programme of Fund Raising, Community Service and by Making Donations, as indicated below:

Encouraging people to volunteer in community service projects – via a special network of Friends – e.g. distribution of Christmas Parcels to local residents, selling our town calendars, and helping to steward our annual Motorama classic car show event
Engaging in community service projects with other voluntary organisations, by providing human resources – e.g. by helping with parking at Newport Pagnell Carnival; helping with marshalling at the River Festival and manning the admission gates at the annual community fireworks display

Providing community service – for example improving the environment for local people – e.g. by planting and maintaining an ‘avenue of oaks’ on local land - or by collecting and recycling old spectacles, printer cartridges, mobile ‘phones and hearing aids
Sharing pride in our towns and working with other bodies to raise awareness and community spirit; running joint projects with other local Lions Clubs; working with other local organisations, and canvassing local businesses for support
Organising Fund Raising Events – that both enhance the social lives of our community, and ultimately raise funds for making donations to charitable and good causes (see below). These include the Dickens of a Christmas craft fair, the sale of Town Calendars, Annual Motorama Car Show, Whisky Tasting Events, etc.
Making donations to charities and other good causes. We have supported International Causes (particularly through our International Charity, LCIF); National Causes and (mainly) Local causes in Olney, Newport Pagnell and the surrounding villages and towns. In particular, this year we have supported:
- Emmaus, Carlton
- Milton Keynes Food Bank
- Willen Hospice
- Cowper and Newton Museum
- Animals in Need
- Newport Pagnell Youth Club
- Olney Town Council (Hanging Baskets)
- Ailsa's Aim
- A Young Equestrian
- Olney Infant Academy
- Christmas Biscuits and Cards
- Motor Neurone Disease Association
- Sightbox Trust
- District Youth Exchange project
- District Youth Celebration project
- The Woodland Trust
- District Senior Citizens Event
- Lions Youth Fund
- Lions Club International Fund (LCIF) Taipei Earthquake Appeal
- LCIF Brazil Flood Appeal
- LCIF Morocco Appeal
- LCIF Hurricane Idalia Victim Support Appeal
Organising a lively social calendar for our Members and Friends – e.g. dinners, fun quizzes, supporting local eateries, etc.

2.2 Objectives and Activities

The Charity’s Objectives are set out it its Constitution - and summarised immediately below:

to serve our local, national and international communities – (and to uphold the Lions’ principles, (to which the clubs must adhere), and which include acting to benefit the public interest)
to meet humanitarian needs
to encourage peace
to promote international understanding

Further, the Club seeks to promote Lions’ causes in five major areas:

Diabetes - to reduce the prevalence of diabetes and improve quality of life for those diagnosed.
Vision - to prevent avoidable blindness and improve quality of life for people who are blind and visually impaired.
Hunger - to ensure all community members have access to nutritious foods.
Environment - to sustainably protect and restore our environment to improve the well-being of all communities.
Childhood Cancers - to help those affected by childhood cancer survive and thrive.

These objectives are realised primarily by the provision of service activity and charitable grants. (This includes both grants to organisations and to individuals - via third parties and directly).

The money needed to fund such grants is raised by means of identifying, organising and running various Fund Raising Events throughout the year – sometimes by participation in larger events, organised by others. The Club also conducts a number of Service Activities in pursuance of these objectives.

These Fund Raising Events and Service Activities have included:

Marshalling Duties at Olney Riverfest (Service Activity)
Marshalling Duties at Newport Pagnell Carnival (Service Activity)
Annual Motorama Event
Attending a Clay Shoot Event with Rushden Lions
Lions Toast - Wine Tasting Event
Marshalling Duties at Olney Fireworks Display (Service Activity)
Helping maintain the Olney Amazing Grace Community Orchard (Service Activity)
Progressing Our Town Calendars Sales and Sponsorship Campaigns
Participating in the Newport Pagnell Christmas Lights Switch On Event
Organising and running the Dickens of a Christmas Lions Craft Fair
Distributing Christmas Parcels (Service Activity)
Promoting Message In A Bottle (Service Activity) - ongoing
Organising Spectacle / Hearing Aid Collection and Re-cycling (Service Activity) – ongoing
Organising and Running Various other Re-cycling Projects (Service Activity) – printer cartridges, hearing aids, mobile phones, etc. - ongoing

Grants to organisations could be for: medical equipment; mental health or other therapies; activity or self-help groups; capacity building – i.e. expansion of services; capital costs for improvements to service delivery (other than building work); training; education or raising awareness of health related conditions; respite care or trips/activities for those with long term or life limiting conditions. This list is not exhaustive and is just meant to provide a flavour of our activities.

Grants for individuals can be made by a third party referee, such as GP, social worker, housing association or local authority – or applications can be made directly from groups or individuals. Such grants could be for: medical or disability related equipment; domestic or personal items for health or disability related issues (including mental health); health or disability related training; activities to alleviate health or disability related conditions (including mental health). This list is not exhaustive and is just meant to provide a flavour of our activities.

The Club also makes ad hoc donations to charitable and good causes.

All such requests are filtered by a Service Committee, who present worthy cases to the Trustees and to the Membership, for approval or rejection – in accordance with our internal policies.

REVIEW OF THE YEAR

Our Club, (like many other Lions clubs and other charitable organisations), was hard-hit by the Covid pandemic. But things have now improved somewhat. We have had an exciting and energetic new Member join our Pride and we also a number of ‘hot prospects’ - and we have some great new Friends. Towards the end of the year, we appointed a new Trustee too.

Our Fund Raising activities have now been re-instated. We have received a number of wonderful donations from our Friends, from other local organisations and from individual benefactors - including handsome donations from The Olney Group; representatives of Newport Pagnell Scouts and a couple of our Friends. We also had fabulous support from the Olney Pancake Parlour who was our main Calendar Sponsor this year.

Our (gross) income this year is around £13,860 – which is a fantastic achievement – especially given our limited (human) resources.

With a re-charge of our energies and resources, we have ‘doubled-down’ and worked really hard. In these difficult times, we have tried even harder to bring our humanitarian aid to those in need. We firmly believe that the Club still ‘punches well above its weight’ – especially given the low-ish number of active Members we now have.

The Club would like to sincerely thank the local community, shops, businesses, town councils and other organisations for their continued and extremely generous support for our activities – and with which we could not do without! In addition, the Club would like to make a very special ‘thank you’ to the small army of Lions Friends, that also help us out when we are a little short of hands – throughout the year.

Grants were split between grants to charitable causes or organisations and grants for individuals.

Grants were split by geography as follows:

 Local 60%  National 25%  International 15%

The Club continues to prioritise one-off grants for specific purposes rather than supporting ongoing routine or core costs, such as rent, rates and salaries - and continues to prioritise making awards that will have the greatest impact.

The Club welcomes applications from all sources.

The Trustees and Secretary are always willing to informally discuss possible applications to advise if they fall within the remit of the Club.

2.3 Achievements and Performance

The Charity received around 35 applications for grants and service requests in 2023/24. These were considered at the quarterly Trustee meetings during the year, and by the monthly business meetings of the Club (attended by the Membership). The Club also makes a number of ad hoc grants available – i.e. awards to charitable causes which are not initiated by a specific service request. The Club also has a fast track process for handling request made in between meetings, for urgent cases.

In total the Trustees and the Club approved around 20 grants and other service requests - with the remainder either being rejected, further information being requested or the applications being subsequently withdrawn.

2.4 Financial Review

In the current year, the Trustees awarded charitable grants totalling £9176.93. A list of these can be found in the financial statements below.

The total income for the year was £12,197.31 from Fund Raising events and a further £1,660.957 from Administration charges - contributed mainly by the Membership in the form of mandatory membership dues.

Fund Raising event expenses were £5,337.44 - and the expenses of administering the charity were £1,938.19 paid for entirely out of the Administration charges - (i.e. from the contributions of Members in the form of Membership Dues; social events and a donation from a Friend).

2.5 Other Optional Information

Reserves policy

The Club has no formal reserves policy. The Club seeks to hold sufficient cash reserves to be able to award £4,000 in grants and to cover the expected annual administrative and governance costs of the Charity.

Funds Materially in Deficit

The Club has no funds which are materially in deficit.

Plans for Future Periods

Trustees have been keen to steadily expand the charitable giving of the charity for some time, but have been cautious not to create a demand that cannot be met. In summary, the Clubs main plans are to get back up to speed following the pandemic, build our Charity Fund (and thus be able to support more good causes), increase membership, promote service in Newport Pagnell and maintain our profile via the Club Website and Facebook pages.

2.6 Declaration

The Trustees declare that they have approved the Trustees’ Annual Report above.

Signed on behalf of the Charity’s Trustees:

Trevor Aldred BSc, MSc, MIET, AMIMechE Chair of Trustees

Newport Pagnell and Olney Lions Club (CIO)

20[th] September 2024

3. Independent Examiner’s Report to the Trustees for the year ended 30[th]

June 2024

CHARITY COMMISSION FOR ENGLANO ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Reptsrt Report tts the tru¥tso membern of C¢¢- 114&02< On •¢coullts lor the y•ar 3Q 2<J Charlty no Ilf any) Sat out on pages I report lo the trustees on my ex8min'on ol the acts)unts of tha 8bo¥e charity (Yhe Trusfi forthg yeaf ended RponsIbIlItI•S and As the chanty trustees ofthe TTUSt, you are responsib for the yeparatson basi8 of report of the accounts in accA)rd8nc8 1th the requirements of the Ch8ribg¥ Ac4 2011 nhe Act'i I rewt in re$ct of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carryiro out my examination, I have follotd thè appIlb Directtons gIn by the Charity Cornmtssion under saction 14515llbl of the Act. I have completed my èxamination. I confimi that no matertal matters have come to my attention (other than that disc1058d below'l in connection with the examination gN•s mg Cause to beli that in. any material respect." aruntr.ng records wèr8 not kept in accorilancè vthh ¥e¢b'on 130 of the Act or the accounts do not acwrd 7th the attounting record8 I have no conm$ and ha corne arxoss no other m8tt8r8 in connection with the examinath.on to which attentron should be dra in ordwto a proper understanding of the accounts to be reached ' Pb8se deletè lh8 Yd$ in the brackots rftheydo not appty. Indepgndont examinorfs statomont Signod: 17 4Jli Relevant profosslon•l quallficatlorf8} or body Ilf any): Addro8•: IER Octobor 2018 14

4. Statement of Financial Activities for the year ended 30[th] June 2024

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO) Registered Charity No: 1184025

DISTRICT 105A

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

REPORT OF THE AUDITORS TO THE MEMBERS OF THE NEWPORT PAGNELL & OLNeY LP)NS CLUB ICKII We have examin the bxks and rwds of tho N8*TKJrt PagrEII 8 01Y Lions Club for year end•J 30th June 2024 and confim that they are a true and frdir recottl of the dub's Slgnaturo: Nam•.' Pts•lllon kn Club: 17

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

CHARITY FUND

£ £

Balance Brought Forward at beginning of the year: 11461.47

Fund Raising Motorama 2024 Calendars 2024 Dickens Craft Fair Pele Raffle Cherry Fair Collecting Tins Gift Aid Receipts PayPal Giving Fund Printer Cartridge Recycling Scheme Easy FundRaising Scheme Donation from NP Scouts Donation from TOG Other Donations Sundry Income Motorama 2024 Calendars 2024 Dickens Craft Fair Cherry Fair Storage Costs ICO Annual Fee Annual Support for Lions Website Website Domain Name Fees Card Reader (iZettle / Sum Up) Fees Sundry Expenses Total Income less Expenses _less_Donations (see attached) Balance of Charity Fund Carried Forward	Income Expenses 2479.50 4506.00 2708.87 631.75 186.80 219.91 194.96 55.00 166.34 15.22 250.00 500.00 225.00 57.96 1154.49 2249.01 531.08 15.00 864.00 40.00 47.96 270.92 20.99 143.99	6859.87 9176.93 9144.41
	12197.31 5337.44

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

DONATIONS

Local: Donation to Emmaus Donation to MK Food Bank Donation to Willen Hospice Donation to Cowper and Newton Museum Donation to Animals in Need Donation to NPYC Donation to OTC (Hanging Baskets) Donation to Ailsa's Aim Donation to Young Equestrian Donation to Olney Infant Academy Miscellaneous Donations Christmas Biscuits and Cards Service Give-Aways National: Donation to Motor Neurone Disease Association Donation to Sightbox Trust Donation to Youth Exchange project Donation to District Youth Celebration Donation to The Woodland Trust Donation to District Senior Citizens Event Lions Youth Funds etc. Contribution International: LCIF Taipei Earthquake Appeal LCIF Brazil Flood Appeal LCIF Morocco Appeal LCIF Hurricane Idalia Victim Support Appeal Total Donations Made:	£ 300.00 138.01 40.00 150.00 1500.00 485.00 30.00 500.00 200.00 250.00 38.47 1766.00 38.00	5435.48 2291.45 1450.00
	1000.00 400.00 45.00 350.00 150.00 200.00 146.45
	500.00 250.00 500.00 200.00

		9176.93

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

ADMINISTRATION FUND

Balance Brought Forward at beginning of the year: Income Membership Subscriptions 726.00 Social Events 583.77 Reimbursements ex Charity 146.45 Gift Aid Receipts 89.50 Sundry Income 115.23 Expenditure MD and D Dues 773.83 International Dues 574.14 Social Events 583.77 Sundry Expenditure 6.45 Balance Carried Forward	Balance Brought Forward at beginning of the year: Income Membership Subscriptions 726.00 Social Events 583.77 Reimbursements ex Charity 146.45 Gift Aid Receipts 89.50 Sundry Income 115.23 Expenditure MD and D Dues 773.83 International Dues 574.14 Social Events 583.77 Sundry Expenditure 6.45 Balance Carried Forward	£ 544.40 1660.95 1938.19
	773.83 574.14 583.77 6.45

		267.16

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

MOVEMENT ON FUNDS

Administration Fund Balance brought forward 1st July 2023 Less net cash expenditure in year Balance on Admin Fund 30th June 2024 Charity Fund Balance brought forward 1st July 2023 Less net cash expenditure in year Balance on Charity Fund 30th June 2024 TOTAL BALANCE of FUNDS REPRESENTED BY: Balance of Business Account at Bank Balance of Paypal / Paypal Just Giving Account _plus:_Cash in hand _less:_Unpresented Cheques	544.40 277.24
	267.16
	11461.47 2317.06
	9144.41

	9411.57
	9384.13 51.59 225.85 -250.00
	9411.57

OpenCharities

NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Registered Charity Number: 1184025

Table of Contents

Trustees:

Principal Address:

2. Report of the Trustees for the year ended 30[th] June 2024

Introduction

2.1 Structure, Governance and Management

Risk management

Public benefit

PUBLIC BENEFITS STATEMENT

Background

What is our purpose?

2.2 Objectives and Activities

REVIEW OF THE YEAR

2.3 Achievements and Performance

2.4 Financial Review

2.5 Other Optional Information

Reserves policy

Funds Materially in Deficit

Plans for Future Periods

2.6 Declaration

3. Independent Examiner’s Report to the Trustees for the year ended 30[th]

June 2024

DISTRICT 105A

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

CHARITY FUND

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

DONATIONS

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

ADMINISTRATION FUND

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

ACCOUNTS FOR YEAR ENDED 30th JUNE 2024

MOVEMENT ON FUNDS