2023-06-30-accounts

NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Registered Charity Number: 1184025

Trustees’ Annual Report and Financial Statements for the year ended 30 June 2023

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Table of Contents

1.	Charity informaton.......................................................................................................................3	Charity informaton.......................................................................................................................3
	1.1	Reference and Administraton Details...................................................................................3
2.	Report of the Trustees for the year ended 30thJune 2023............................................................4
	2.1	Structure, Governance and Management.............................................................................4
	2.2	Objectves and Actvites........................................................................................................9
	2.3	Achievements and Performance..........................................................................................11
	2.4	Financial Review..................................................................................................................11
	2.5	Other Optonal Informaton.................................................................................................11
	2.6	Declaraton..........................................................................................................................12
3.	Independent Examiner’s Report to the Trustees for the year ended 30thJune 2023..................13
4.	Statement of Financial Actvites for the year ended 30thJune 2023...........................................15

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1. Charity information

• 1.1 Reference and Administration Details

Name: NEWPORT PAGNELL AND OLNEY LIONS CLUB (CIO)

Charity Reg. No: 1184025

Trustees:

Mr. T. J. Aldred

Mr. R. J. Benbow Mr. R. Hillier

Principal Address:

16 Ferne Furlong Olney Bucks MK46 5EN

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2. Report of the Trustees for the year ended 30[th] June 2023

Introduction

The Trustees present their annual report, together with the financial statements of the Charity for the year ended 30[th ] June 2023.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) (amended 2 February 2016).

2.1 Structure, Governance and Management

The Charity’s main governing document is its Constitution – a comprehensive document, which is available on request to the Club. It is complemented by the Club’s By Laws. The two documents, taken together, fully define the Club’s Structure, Government and Management.

In summary: Newport Pagnell and Olney Lions Club (CIO) - the “Charity” - was registered as a Charitable Incorporated Organisation on 21 June 2019, number 1184025. The Club itself - (i.e. prior to becoming a CIO) - was founded over 40 years ago, in 1977. During this time the Club has striven to always work on the basis of fairness, common sense and ‘best business practice’.

The Constitution and By Laws are supplemented by a number of Policies – e.g. Grant Making, Conflict of Interest, Volunteers etc.

Trustees are appointed by the Club and meet at least four times a year to consider grant applications and to deal with and oversee the governance of the Charity.

In addition, business meetings of all Club Members, including the Trustees, are held monthly, to consider applications and other Club business. Applications for assistance or support are considered at each meeting. In cases where decisions are needed quickly, the Trustees operate a fast track grant processing system for sums of up to £500.

The Secretary is appointed by the Trustees and the Club Membership, to assist in the day to day administration of the Charity.

The induction process for newly appointed Trustees comprises an initial meeting with the Trustees to brief them on their legal obligations under charity law; the decision making processes of the Charity, and its Policies and Procedures.

In accordance with Clause 15 of the Constitution, each Trustee of the Club shall be given the following on/before his/her first appointment:

• a copy of the Club's Constitution and By-laws (and any amendments made to them);

• a copy of the Constitution and By-laws of Lions Clubs International;

• a copy of the Club's latest Trustees' Annual Report and statement of accounts;

• a copy of the latest Lions Club's guidance for Charity Trustees;

• a copy of CC3 The Essential Trustee: what you need to know, what you need to do.

Note: These procedures seek to allow the Charity to comply with the statutory declaration that Trustees have in regard to the guidance issued by the Charity Commission on public benefit.

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Risk management

The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that systems have been established to ensure regular reports are produced for Trustees to ensure all necessary actions are taken to lessen the risks.

Public benefit

The Trustees have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in respect of public benefit and in planning the activities for the year, have kept this in mind.

The full Public Benefits Statement is detailed below:

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PUBLIC BENEFITS STATEMENT

Background

All current Lions Clubs located within our Multiple District, including Newport Pagnell and Olney Lions Club, are part of Lions Clubs International Multiple District 105 which mainly covers the UK.

MD105 has agreed standard objects for Lions Clubs with the Charity Commission.

The NP&O Lions Club will operate within these agreed objects, but the Trustees may change the particular focus from time to time. The information provided as part of the application for registration illustrates the current focus of the Club. The Trustees are independent and make their own decisions, but as a Lions’ Charity they will take into account national appeals and guidance as part of their decision making.

What is our purpose?

As a Lions Club, our main purpose is:

• to serve our local, national and international communities – (and to uphold the Lions’ principles, (to which all the clubs must adhere), and which include acting to benefit the public interest)

• to meet humanitarian needs

• to encourage peace

• to promote international understanding

Further, the Club seeks to promote Lions’ causes in five major areas:

• Diabetes - to reduce the prevalence of diabetes and improve quality of life for those diagnosed.

• Vision - to prevent avoidable blindness and improve quality of life for people who are blind and visually impaired.

• Hunger - to ensure all community members have access to nutritious foods.

• Environment - to sustainably protect and restore our environment to improve the well-being of all communities.

• Childhood Cancers - to help those affected by childhood cancer survive and thrive.

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In broad terms, examples of activities undertaken by this Club in the past, to support and progress the above purposes and causes, include, (but are not limited to):

• Promoting the advancement of citizenship: encouraging service minded people to volunteer - as part of our Friends of Lions scheme. This provides the capability for people to participate in community service activity - by joining our select group of volunteers, who are invited to help us in our Fund Raising or Community Service (or Social) activities.

• Promoting volunteering and community service: running an active Club and also, recruiting new Lion Members, to support our Volunteering, Fund Raising and Community Service efforts; (as well as encouraging members of the wider community to volunteer and support Lions events (as noted above)).

• Promoting the advancement of good health: supporting the Message in a Bottle scheme; participating in the Lions Recycle Spectacles for Sight Scheme; supporting local disabled groups who assist people with disabilities to live independent lives, providing support for local people who need help. Collecting old spectacles and recycling them. Providing grants to purchase special equipment to improve people’s quality of life.

• Helping protect and sustain the environment: creating grant funding and service activity that support and protect the environment - e.g. to support the planting of trees in parts of the towns and surrounding villages.

• Donating to charitable causes: making grants to local, national and international causes

How our purpose is beneficial and how does is benefit the public? As indicated above, our purpose is beneficial, and benefits the public by:

• Promoting the advancement of citizenship

• Promoting volunteering and community service

• Promoting the advancement of good health

• Helping protect and sustain the environment

• Donating to charitable causes

How will the Trustees, when appointed, carry out the purpose for the public benefit? As noted above, in Section 2.1, the Charity provides thorough briefings to incoming Trustees. These briefings seek to allow the Charity to comply with the statutory declaration that Trustees have in regard to the guidance issued by the Charity Commission on public benefit.

The Trustees, working with and in cooperation with the Membership, will continue to progress its purpose, by carrying on its existing programme of Fund Raising, Community Service and by Making Donations, as indicated below:

• Encouraging people to volunteer in community service projects – via a special network of Friends – e.g. distribution of Christmas Parcels to local residents, selling our town calendars, and helping to steward our annual Motorama classic car show event

• Engaging in community service projects with other voluntary organisations, by providing human resources – e.g. by helping to erect hanging baskets of flowers around the town; helping with marshalling at the River Festival and manning the admission gates at the annual community fireworks display

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• Providing community service – for example improving the environment for local people – e.g. by planting and maintaining an ‘avenue of oaks’ on local land - or by collecting and recycling old spectacles, printer cartridges, mobile ‘phones and hearing aids

• Sharing pride in our towns and working with other bodies to raise awareness and community spirit; running joint projects with other local Lions Clubs; working with other local organisations, and canvassing local businesses for support

• Organising Fund Raising Events – that both enhance the social lives of our community, and ultimately raise funds for making donations to charitable and good causes (see below). These include the Dickens of a Christmas craft fair, the sale of Town Calendars, Annual Motorama Car Show, Whisky Tasting Events, etc.

• Making donations to charities and other good causes. We have supported International Causes (particularly through our International Charity, LCIF); National Causes and (mainly) Local causes in Olney, Newport Pagnell and the surrounding villages and towns. In particular, this year we have supported:

  • Newport Pagnell Scouts Jubilee Fund

  • The Kitchener Centre in Olney

  • A local Tea & Chat group

  • A local group on a ‘Trip to Luton’

  • Olney Infant Academy

  • Cowper and Newton Museum

  • District Governors 2023 Appeal - Victa

  • The Woodland Trust

  • OPCC Christmas Tree Fund

  • The District Senior Citizens Party Event

  • MK Food Bank

  • Unseen (UK)

  • Olney Allotment Holders Association

  • Newport Pagnell Youth Club

  • Olney Youth Club

  • The purchase and distribution of Christmas Biscuits and Cards

  • LCIF Puerto Rico Appeal

  • LCIF Ukraine Refugees Appeal

  • LCIF Turkey Earthquake Appeal

  • LCIF Mississippi Tornado Appeal

  • Lions District Youth Fund and Youth Exchange Funds

 Organising a lively social calendar for our Members and Friends – e.g. dinners, fun quizzes, supporting local eateries, etc.

2.2 Objectives and Activities

The Charity’s Objectives are set out it its Constitution - and summarised immediately below:

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• to serve our local, national and international communities – (and to uphold the Lions’ principles, (to which the clubs must adhere), and which include acting to benefit the public interest)

• to meet humanitarian needs

• to encourage peace

• to promote international understanding

Further, the Club seeks to promote Lions’ causes in five major areas:

• Diabetes - to reduce the prevalence of diabetes and improve quality of life for those diagnosed.

• Vision - to prevent avoidable blindness and improve quality of life for people who are blind and visually impaired.

• Hunger - to ensure all community members have access to nutritious foods.

• Environment - to sustainably protect and restore our environment to improve the well-being of all communities.

• Childhood Cancers - to help those affected by childhood cancer survive and thrive.

These objectives are realised primarily by the provision of service activity and charitable grants. (This includes both grants to organisations and to individuals - via third parties and directly).

The money needed to fund such grants is raised by means of identifying, organising and running various Fund Raising Events throughout the year – sometimes by participation in larger events, organised by others. The Club also conducts a number of Service Activities in pursuance of these objectives.

These Fund Raising Events and Service Activities have included:

• Marshalling Duties at Olney Riverfest (Service Activity)

• Marshalling Duties at Ferrari Owners Club Summer Party (Service Activity)

• Annual Motorama Event

• Attending a Clay Shoot Event with Rushden Lions

• Lions Toast - Wine Tasting Event

• Marshalling Duties at Olney Fireworks Display (Service Activity)

• Helping maintain the Olney Amazing Grace Community Orchard (Service Activity)

• Progressing Our Town Calendars Sales and Sponsorship Campaigns

• Participating in the Newport Pagnell Christmas Lights Switch On Event

• Organising the Dickens of a Christmas Craft Fair

• Distributing Christmas Parcels (Service Activity)

• Promoting Message In A Bottle (Service Activity) - ongoing

• Organising Spectacle Collection and Re-cycling (Service Activity) – ongoing

• Organising and Running Various other Re-cycling Projects (Service Activity) – printer cartridges, hearing aids, mobile phones, etc. - ongoing

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Grants to organisations could be for: medical equipment; mental health or other therapies; activity or self-help groups; capacity building – i.e. expansion of services; capital costs for improvements to service delivery (other than building work); training; education or raising awareness of health related conditions; respite care or trips/activities for those with long term or life limiting conditions. This list is not exhaustive and is just meant to provide a flavour of our activities.

Grants for individuals can be made by a third party referee, such as GP, social worker, housing association or local authority – or applications can be made directly from groups or individuals. Such grants could be for: medical or disability related equipment; domestic or personal items for health or disability related issues (including mental health); health or disability related training; activities to alleviate health or disability related conditions (including mental health). This list is not exhaustive and is just meant to provide a flavour of our activities.

The Club also makes ad hoc donations to charitable and good causes.

All such requests are filtered by a Service Committee, who present worthy cases to the Trustees and to the Membership, for approval or rejection – in accordance with our internal policies.

REVIEW OF THE YEAR

Our Club, (like many other Lions clubs and other charitable organisations), was hard-hit by the Covid pandemic. But we are now seeing the light at the end of the tunnel. We have had an exciting and energetic new Member join our Pride - and we have some great new Friends. Many of our Fund Raising activities have now been re-instated. We have received a number of wonderful donations from our Friends, from other local organisations and from the local business community - including handsome donations from HCB Solicitors, The Ferrari Owners Club and The Olney Group – and fabulous support from the Four Pillars Tandoori Restaurant - and from Allen’s of Olney, who were our main Calendar Sponsor this year.

Our (gross) income this year is around £17,200 – which is up to pre-Covid levels! – and is a fantastic achievement – especially in the circumstances.

With this re-charge of our energies and resources, we have ‘doubled-down’ and worked really hard. In these difficult times, we have tried even harder to bring our humanitarian aid to those in need. We firmly believe that the Club still ‘punches well above its weight’ – especially given the low-ish number of active Members we now have.

The Club would like to sincerely thank the local community, shops, businesses, town councils and other organisations for their continued and extremely generous support for our activities – and with which we could not do without! In addition, the Club would like to make a very special ‘thank you’ to the small army of Lions Friends, that also help us out when we are a little short of hands – throughout the year.

Grants were split between grants to charitable causes or organisations and grants for individuals.

Grants were split by geography as follows:

 Local 69%  National 14%

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 International 17%

The Club continues to prioritise one-off grants for specific purposes rather than supporting ongoing routine or core costs, such as rent, rates and salaries - and continues to prioritise making awards that will have the greatest impact.

The Club welcomes applications from all sources.

The Trustees and Secretary are always willing to informally discuss possible applications to advise if they fall within the remit of the Club.

2.3 Achievements and Performance

The Charity received around 30 applications for grants and service requests in 2022/23. These were considered at the quarterly Trustee meetings during the year, and by the monthly business meetings of the Club (attended by the Membership). The Club also makes a number of ad hoc grants available – i.e. awards to charitable causes which are not initiated by a specific service request. The Club also has a fast track process for handling request made in between meetings, for urgent cases.

In total the Trustees and the Club approved around 20 grants and other service requests - with the remainder either being rejected, further information being requested or the applications being subsequently withdrawn.

2.4 Financial Review

In the current year, the Trustees awarded charitable grants totalling £7016.05. A list of these can be found in the financial statements below.

The total income for the year was £17,236.91 from Fund Raising events and a further £1,400.67 from Administration charges - contributed mainly by the Membership in the form of mandatory membership dues.

Fund Raising event expenses were £6,316.41 - and the expenses of administering the charity were £1,255.04 paid for entirely out of the Administration charges - (i.e. from the contributions of Members in the form of Membership Dues).

2.5 Other Optional Information

Reserves policy

The Club has no formal reserves policy. The Club seeks to hold sufficient cash reserves to be able to award £4,000 in grants and to cover the expected annual administrative and governance costs of the Charity.

Funds Materially in Deficit

The Club has no funds which are materially in deficit.

Plans for Future Periods

Trustees have been keen to steadily expand the charitable giving of the charity for some time, but have been cautious not to create a demand that cannot be met. In summary, the Clubs main plans are to get back up to speed following the pandemic, build our Charity Fund (and thus be able to

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support more good causes), increase membership, promote service in Newport Pagnell and maintain our profile via the Club Website and Facebook pages.

2.6 Declaration

The Trustees declare that they have approved the Trustees’ Annual Report above.

Signed on behalf of the Charity’s Trustees:

Trevor Aldred BSc, MSc, MIET, AMIMechE Chair of Trustees

Newport Pagnell and Olney Lions Club (CIO)

25[th] September 2023

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3. Independent Examiner’s Report to the Trustees for the year ended 30[th] June 2023

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) (amended 2 February 2016).

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CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examinerfs report on the accounts Section A Independent Exarniner's Report Report to the trustees1 rnembors of Av&LL L s ayi3 On accounts for tho year ended Charity no Ilf any) 30 2>23 S•t out on pago8 I report to the trustees on my examinabon of the a￿Unts ofthe above ¢harity 1.the TtU5fi for the year ended R05pon8ibiliti88 and As the charty trustees of the Trust, YOL> ar8 responsible for the p￿paratIOn basis of report of the a¢¢ount5 in accordance with the requirements of the Charities A¢t 2011 Ilhe Act'i. I report in respect of my examinth.on of the Tru5t'S 8ccount8 carri&l oui under section 145 of the 2011 Act and in Carrying out rny exarninaiion, I have followed the applicable D1￿CtionS given by the Charty Cornmission under section 1451Sllbl of the Act. I have completed my examination. I corfirni that no material matters have c¢ime to my attention ltsther than that disdosed below'l In connection with the examinats.on bvhi¢h gNe5 me cause to b81￿8 that in, any materi81 resper*.' accounts￿ records were not kept in accordan￿ ¥￿th section 130 of the Act or th8 ac¢ounts do not accord with the accounting record5 Indo￿ndont examinerfs statement I have no concems and have ￿me a¢ross no other rnatter5 in connedion with the examination to which attention should be drabvn In ordw to enable proper understanding of th8 accounts to reached. ' Please th8 words in th8 br8ck8ts if they do not apply. Slgned: Name: Relevant professional qualifi￿tIon(sI or body Illanyl- Addr•ss: ER Octobor 2018 14

4. Statement of Financial Activities for the year ended 30[th] June 2023

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO) Registered Charity No: 1184025

DISTRICT 105A

ACCOUNTS FOR YEAR ENDED 30th JUNE 2023

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REPORY OF THE AUDITORS TO THE MEMBERS OF THE NEWPORT PAGNELL & OLNEY LIONS CLUB ICIOI We have examined the bDoks and records eftr* Newrt Pagnell & OITW Uons Club forlhe year end￿ 3th June 2023 and confitm Ihal they are a true and fair record ofthe chJb's accounts IL Nam•: Pwltlon In Club-. /kkrt4 16

NEWPORT PAGNELL & OLNEY LIONS CLUB {CIOI 17

ACCOUNTS FOR YEAR ENDED 30th JUNE 2023

CHARITY FUND

Balance Brought Forward at beginning of the year: Fund Raising Motorama 2023 Calendars 2023 Curry Night Event Dickens Event Cherry Fair Lions Toast Event Swan Pub Quiz Donation from Ferrari Owners Donation from The Olney Group Other Sundry Donations Collecting Tins Gift Aid Receipts PayPal Giving Fund Printer Cartridge Recycling Scheme Easy FundRaising Scheme Riverfest Receipts Sundry Income Motorama Events Calendars 2023 Curry Night Event Dickens Event Lions Toast Event Christmas Raffle Christmas Lights Website Maintenance Fees ICO Fee Just Giving Fund Fee Card Reader Fees Other Sundry Expenses Total Income less Expenses less Donations (see attached) Balance Carried Forward NEWPORT PAGNELL	£ £ Income Expenses 1418.88 5174.25 1535.00 2650.90 95.23 2648.00 1608.00 300.00 500.00 123.55 231.69 364.98 18.75 251.55 15.03 212.30 88.80 975.16 2192.02 650.00 470.00 1277.50 32.59 21.94 228.00 40.00 96.00 13.87 319.33	£ 7557.02 10920.50 7016.05
	17236.91 6316.41
	& OLNEY LIONS CLUB (CIO)
		11461.47

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ACCOUNTS FOR YEAR ENDED 30th JUNE 2023

DONATIONS

Local: Donation to NP Scouts Jubilee Fund Donation to the Kitchener Centre Donation to local Tea & Chat group Donation to local Trip to Luton group Donation to Olney Infant Academy Donation to Cowper and Newton Museum Donation to OPCC Xmas Tree Fund Donation to MK Food Bank Donation to OAHA Donation to Newport Pagnell Youth Club Donation to Olney Youth Club Miscellaneous Donations Christmas Biscuits and Cards Service Give-Aways National: Donation to DG Partners 2022 Appeal - Victa Donation to The Woodland Trust Donation to District Senior Citizens Event Donation to Unseen (UK) Spectacle Re-cycling Postage Lions Youth Funds etc. Contribution International: LCIF Puerto Rico Appeal LCIF Ukraine Refugees Appeal LCIF Turkey Earthquake Appeal LCIF Mississippi Tornado Appeal Total Donations Made:	£ 500.00 150.00 120.00 90.00 800.00 130.00 100.00 250.00 100.00 500.00 100.00 280.00 1326.00 390.60	4836.60 979.45 1200.00
	250.00 150.00 100.00 250.00 87.55 141.90
	100.00 500.00 500.00 100.00
		7016.05

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ACCOUNTS FOR YEAR ENDED 30th JUNE 2023

ADMINISTRATION FUND

Balance Brought Forward at beginning of the year: Income Membership Subscriptions Social Events Reimbursements ex Charity Gift Aid Sundry Income Expenditure MD and D Dues International Dues Social Events Sundry Expenditure Balance Carried Forward	663.00 145.00 141.90 230.77 220.00	£ 398.77 1400.67 1255.04
	593.50 443.29 144.00 74.25
		544.40

NEWPORT PAGNELL & OLNEY LIONS CLUB (CIO)

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ACCOUNTS FOR YEAR ENDED 30th JUNE 2023

MOVEMENT ON FUNDS

Administration Fund Balance brought forward 1st July 2022 Less net cash expenditure in year Balance on Admin Fund 30th June 2023 Charity Fund Balance brought forward 1st July 2022 Less net cash expenditure in year Balance on Charity Fund 30th June 2023 TOTAL BALANCE of FUNDS REPRESENTED BY: Balance of Business Account at Bank Balance of PayPal / PayPal Just Giving Account _plus:_Cash and Cheques in hand _less:_Unpresented Cheques	398.77 -145.63
	544.40
	7557.02 -3904.45
	11461.47
	12005.87
	11715.62 0.00 290.25 0.00
	12005.87

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