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2023-08-31-accounts

Dwylo Bach Preschool Charity

Dowlais Primary School, High Street, Caeharris, Dowlais, Merthyr Tydfil. CF48 3HB

Tel: 01685 816480 – Email: dwylobach11@gmail.com

CIW Registration: CYM00005818

Registered Charity number: 1184017

The Trustees present this annual report together with the financial statement of the charity for the period 1[st] September 2022 to 31[st] August 2023

Dwylo Bach Preschool was granted charitable status on 20[th] June 2019 and is governed by its constitution as a Charitable Incorporated Organisation. The object of the CIO is to enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.

Membership of the CIO: Membership of the CIO is divided into two kinds: (a) Family membership - Family membership is available to the parents or guardians of all children who attend any group run by the CIO wishing to support the aims of the CIO. (b) Affiliate membership - Affiliate membership of the CIO is open to anyone who is interested in furthering its purposes and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members.

The method of appointment of trustees is set out in the constitution dated 2[nd] October 2018. There are currently four trustees involved in the organisation: Declan Salmon is the newly appointed Chair of the Committee, with Zoe Richards, Kyle Evans and Sara Beard the other Trustees.

The Trustees are aware that the Charity has a responsibility under the Charities Act to demonstrate that it has charitable aims that meet the public benefit requirement and are therefore charitable. The Trustees confirm that they have had regard to the Charity Commission's guidance on public benefit and comply with S17 Charities Act 2011 when considering, planning and implementing the activities of the charity. As Trustees, we believe that the aims of our

organisation are charitable and for the public benefit. This report has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (issued in January 2015).

Annual Report

September 2022 – August 2023

This year the preschool has continued to provide high class childcare and remains a successful provider. This is due in no small way to the dedication and enthusiasm of the staff.

Plans to move to a new purpose-built building, in the grounds of Dowlais Primary School following a successful application for Welsh Government funding, went ahead and the preschool opened it’s doors to families in it’s new location in April 2023.

Regulatory Procedures –

Dwylo Bach Preschool is a registered charity and is registered with CIW to provide full day care for children aged two – four years old, we follow the CIW guidelines on ratios of 1:4 for two year olds and 1:8 for three and four year olds, our last inspection took place in October 2021, available to view on line. Dwylo Bach is registered as a Flying Start preschool, allowing children from selected post codes to access free childcare for 12.5 hours per week from the term after their second birthday. We are also registered to provide the Child Care Offer for eligible families, Dwylo Bach is able to provide wrap around care for children who have a part-time nursery space.

Management Structure –

Declan Salmon is our appointed Chair of the Committee, with Zoe Richards, Kyle Evans and Sara Beard the other Trustees. Day to day running of the Preschool is the responsibility of Natalie and Kathryn.

Staff –

For the period September 2022 – August 2023, staff continued to provide excellent care and early education to the children attending Dwylo Bach Preschool. We are:

Natalie – preschool leader, managerial role, room leader, key worker for a group of children. CCLD Level 5 with leadership and management. Kathryn – preschool leader, managerial role, room leader, 1:1 worker for children who require enhanced support. CCLD Level 5 with leadership and management.

Savannah – preschool deputy in training, key worker for a group of children and 1:1 worker for children who require enhanced support. CCLD Level 5 with leadership and management.

Beth – Apprentice preschool assistant, key worker for a group of children. CCPLD Level 3.

Chloe Morrison – Apprentice preschool assistant, key worker for a group of children. Working towards Level 3.

Kelly Williams - preschool assistant, key worker for a group of children and 1:1 worker for children who require enhanced support. Qualified to Level 2, working towards level 3.

Topics/Weekly Planning -

Staff at Dwylo Bach continue to plan for children’s learning and development based on termly topics and celebrations broken down into weekly planning. The whole team contributes to planning and are always enthusiastic to put new topics and ideas forward. Topics explored since September include; All About Me, Spring time fun, people who help us and under the sea.

Children’s progress -

All children are allocated a key worker and within their first few weeks of being at the setting, staff use the Foundation Phase Profile and WellComm screening to assess children’s development. Staff would usually then meet with parents to discuss the findings, share next steps and, if needed, offer support either in house or from other agencies, such as the Speech and Language team. These assessments take place at the end of each term and every time staff meet with parents to keep track of progress. At the end of a child’s time at Dwylo Bach, transition documents are gathered and shared with parents before being given to the nursery teacher where the child is going to attend. This helps the teacher know a little more about each child that is going to attend and highlights any areas of need for each child.

When children leave the setting, they are always given a scrap book with photos, paintings, and work that they have completed during their time with us. These were given out at the end of term. These are always a huge hit with parents and are a lovely keepsake of their child’s time at preschool

Links with Outside Agencies -

As Dwylo Bach accepts children from all areas of Merthyr, we have been lucky enough to build good relationships with the following Primary Schools: Dowlais, Pant, St Illtyds Roman Catholic, Gellifaelog and Gwaunfarren. Other links include: Early Years Wales, Cymryd Rhan, Flying Start, Early Years Additional Needs Coordinator, Health Visitors, Speech and Language team, Early Language support team, Educational Psychologists, Bernados support worker, Parenting Support team and Dowlais Library. While working alongside other agencies has changed dramatically over the last three years, our relationships are still strong and together we have continued to work closely to support the children and families that use our service.

Training Undertaken -

All staff continue to undertake mandatory training, including safeguarding, paediatric first aid and food hygiene. We also take pride in the enthusiasm staff show for continuing their professional development by taking part in additional training and courses, such as disability awareness, ACE training, Autism Awareness training etc. Training is now a mixture of online or via virtual meetings and face to face training, this is welcomed by the staff and everyone has adapted well to this new way of learning.

Running costs -

This year the fees remained the same; £11 per 2.5 session, £24 per full day session, £14 per Flying Start top up to full day, £3 per Childcare Offer top up.

Grant Funding –

During this year we have received two £500 grants to help with moving to the new premises. One from Cymryd Rhan, to cover fees lost due to closure when moving, and the other from the Ffos-Y-Fran Community fund scheme, to purchase furniture for new premises. We also received another £300 grant from Cymryd Rhan for wet weather clothing for the children that attend the setting. This was a very welcome purchase as it allows us to take the children outdoors in all weather, and we have enough for all children, meaning that there are no barriers for the children to enjoying the preschool area and forest school area that belongs to Dowlais Primary School.

Celebrations/Charity Awareness –

At Dwylo Bach children are able to learn and celebrate several special occasions throughout the year, including; Halloween, Bonfire Night, Children in Need, Remembrance Day, Christmas, New Year, Valentine’s Day, St Dwynwen’s Day, St David’s Day, World Book Day, Mother’s Day, Easter, Father’s Day and World Ocean Day.

Premises -

Plans to move to a new purpose-built building, in the grounds of Dowlais Primary School following a successful application for Welsh Government funding went ahead this year. The new setting is bright, spacious and welcoming. It includes a foyer/cloak room where families wait at the start and end of the sessions, and pegs for children to hang their coats and bags. A large open play space that is bright and welcoming, the room has many windows and over looks the forest area on one side. The room has a variety of areas within it, including a home corner with child sized kitchen, a messy area where children enjoy sand and water plat, a creative area full of art and craft supplies that the children can access themselves. A carpet area where children can play or enjoy story and song time, a maths corner that has a wide variety of maths resources for children to explore, and three tables that are used for daily activities and snack time. Off the play space there is a kitchen for staff, where children’s snack is prepared each session. The children’s toilets are also accessed from the play space, there are three small toilets and four children’s sinks available, as well as a private changing space, for those children who require nappy changing. There is one disabled adult toilet available for staff and visitors, this is accessed from the foyer area. A staff room/office is also available, this is used by the preschool leaders for office tasks, as well as meetings with other professionals, parents etc. The outdoor area is accessed via double doors from the play space. It is a large open space that includes a tarmac area and an area of artificial grass. There are many outdoor resources available for the children, including a mud kitchen, various wheeled toys, balance beams, a tunnel and a play house.

Safeguarding -

There is always a member of staff at the door at the beginning and end of sessions, this is to ensure children’s safety when arriving and leaving. All staff have undertaken child protection and safeguarding training and are aware of the setting policies that are in place to keep children safe. Natalie & Kathryn are the named safeguarding officers and this information is displayed on the parent’s information board. Parents are aware that the preschool has an open-door policy, and are welcome to speak to staff at any time, or if they prefer, can make an appointment to discuss their child’s development, progress, or anything else they are concerned about.

Facebook/e-mail

Dwylo Bach has a Facebook page for parents where photos of children are shared, with parental permission, taking part in activities etc while at preschool, news about upcoming events or celebrations. Parents can use this page to send messages to the preschool leaders. There is also a Dwylo Bach Preschool Business page that is open to the public and has general information about the preschool, spaces available, family days etc.

The Dwylo Bach email address is; dwylobach11@gmail.com This is available for parents or members of the public to get in touch.

Thank you

Finally, we would like to take this opportunity to thank the staff at Dwylo Bach Preschool for all of their care and support that they give to the children who attend our setting. We would also like to say thank you to all the parents who have supported the preschool throughout a very busy year. And of course, our committee, who carry out their roles unpaid and provide the preschool with invaluable support and guidance. Natalie Ritchie and Kathryn Evans

Preschool Leaders/Managers

2022-2023 September October November December January **February ** March April May June July August Total
Receipts
Cash Income from
parents
1159.00		 1474.00 1442.00 1146.00 1220.00 1250.00 882.00 590.00 601.80 601.00 432.00 10797.80

Bank Income from
parents		 0.00
Snacks 41.80 40.90 43.60 30.40 52.00 53.60 33.40 33.70 55.50 55.50 42.40 482.80
MTCBC 66.00 12333.59 4605.64 2527.00 12106.04 4696.17 14958.49 11598.02 6976.20 12388.96 2159.30 84415.41
Welsh
Government		 420.00 350.00 350.00 1120.00
GRANTS 500.00 500.00 300.00 1300.00
Miscellaneous
Income		 52.00 30.00 82.00
Holiday Club
Income		 0.00
Total Receipts 1266.80 14348.49 6591.24 4003.40 13378.04 5999.77 15873.89 623.70 12675.32 8034.70 13213.36 2189.30 98198.01
Payments
Pettycash 145.01 104.48 117.95 67.07 68.09 164.13 184.04 99.31 80.64 172.11 194.52 1397.35
Snacks 59.36 45.15 52.97 12.69 43.07 21.01 58.83 38.84 28.52 39.89 55.96 456.29
Accountant 35.00 140.00 60.00 165.00 400.00
Early Years Wales 0.00
Insurance 846.04 846.04
Lease/Utilities 802.75 802.75 380.25 380.25 380.25 380.25 380.25 380.25 380.25 380.25 380.25 380.25 5408.00
Cleaning 629.13 209.71 209.71 290.71 209.71 209.71 209.71 542.92 431.51 431.51 431.51 431.51 4237.35
Cymru Healthcare c
168.49		 81.40 277.37 132.69 167.63 827.58
Bank charges 12.28 5.00 9.46 11.68 10.70 9.72 10.01 9.74 8.19 7.36 7.48 7.12 108.74
Uniforms 201.60 201.60
Refuse collection 21.61 21.61 251.65 21.61 21.61 218.07 21.61 281.66 23.88 23.88 23.88 235.06 1166.13
Misc 35.00 92.80 509.99 198.00 15.45 115.80 967.04
Salaries 8453.80 5684.32 5825.57 6334.14 6067.18 6351.22 5777.58 5668.26 6198.95 6747.24 8477.71 6879.74 78465.71
HMRC 1472.70 397.33 367.20 388.66 420.82 334.01 228.38 701.19 470.40 490.16 2033.26 7304.11
NEST 487.22 294.87 290.76 302.89 281.28 524.49 227.39 340.07 542.34 345.15 3636.46
Grant resources 299.00 300.82 1972.97 2572.79
After School 0.00
HolidayClub 0.00
Total Payments 11078.65 8675.59 7326.29 8076.93 7897.33 8196.21 10829.53 7442.05 8278.52 8612.71 10786.89 10794.49 107995.19
C/fwd -9811.85 -4138.95 -4874.00 -8947.53 -3466.82 -5663.26 -618.90 -7437.25 -3040.45 -3618.46 -1191.99
Income 1266.80 14348.49 6591.24 4003.40 13378.04 5999.77 15873.89 623.70 12675.32 8034.70 13213.36 2189.30
Payments 11078.65 8675.59 7326.29 8076.93 7897.33 8196.21 10829.53 7442.05 8278.52 8612.71 10786.89 10794.49
Balance -9811.85 -4138.95 -4874.00 -8947.53 -3466.82 -5663.26 -618.90 -7437.25 -3040.45 -3618.46 -1191.99 -9797.18

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DWYLO BACH PRESCHOOL

I report to the charity’s trustees on my examination of the accounts of Dwylo Bach Preschool for the period ended 31 August 2023.

Respective responsibilities of trustees and examiner

The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.145 of the Charities Act 2011) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination; it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required by audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention:

Michael Grant

Linden Accountants, Scrapstore House, 21 Sevier Street, St Werburghs, Bristol, BS2 9LB

Michael Grant Date ..........22 August 2024…………………