LINCOLN AMATEUR OPERATIC AND DRAMATIC SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Registered Charity Number 1183990 Contents Page Trustees and Other Information Trustees Report Independent Examiner's Report Statement of Financlal Actlvltles Statement of Financial Position Notes to the Flnanclal Statements Petailed Statement of Financial Activities Trustees and Other Infomiation Informatlon Lincoln Amateur Operatic and Dramatic Society is a Charitable Incorporated Organisation and is established by constitution. It's registered charity number is 1183990. Address 33 Tentercroft Street Lincoln LN5 7DB Trustees The minimum number of charitytrustees is 5. Each trustee shall retire from office at the Annual General Meeting and vacancies so arising shall be filled by the decision of members. Any trustee who retires from office Is ell8ible for reappointment. Trustee$ The followln8 have ser4ed as Trustees over the last 12 months: NScola Calver Kelsey McBride Nicole Gray Sian Rees Simon Calver Richard Hardenberg Bob Chatterton Andrew Cooper Bryan McBride Chair Person Vlce Chalr Person Treasurer Secretary Trustee Trustee Trustee Trustee Trustee Trustee Katherine Trevor Stacey Carr Rachel White Simon Nicholson Andrew Ness Sarah Chatterton Bob Chatterton Trustee Trustee Trustee Trustee Trustee (resigned Nov 22) Trustee (resigned Aug 231 Independent Examlner Jill Thomas IACCA) Banker HSBC 221 High Street Lincoln LNI ITS Trustees Report The trustees present their report with the financial statements of the charity for the financial year covering 1st September 2021 to 31st August 2022. The trustee5 have adopted the provision of Accounting and Reporting by Charities.. Statement of Recommended Prartice applicable to charities preparing their account in accordance with the Financial Reportin8 Standard applicable In the UK and Republic of Ireland {FRS 102}. OBJEcfivES AND AcrivmES Objective and Alrns The objects of The Llncoln Amateur Operatic and Dramatic Society shall be to advance publlc educatlon and appreciation of musical and dramatic art for all in the local al The presentation of musical and dramatic stage plays bl Providing opportunities for involvement in all aspects of stagecraft Public Beneflt In shaping our objectives for the year and planning our activities, the trustees have consldered the Chairty Commission's guidance on publlc benefit. Inculding the guldance 'public benefit.. running a charity IPB2)'. ACHIEVEMENT AND PERFORMANCE The last year ha5 been a transfomational time for our Society, adopting a new model for the dellvery of our maln 'bTr￿ show In June 2023. We took an approach that kept out80ings lower than in previous years in the hope that reliance on ticket sales would decrease. All Shook Up wa5 a complete delight for cast and audience alike, and as a soclety it was thrilllng to welcome and retain so many new members who fltted In perfectly to our growln8 LAODS Family. Flnancially, it achieved it's aim to be less impactful on the bottom line than in previous years, although tickets sales were lower than anticipated and, despite moving to an electronic orchestra and the gift of a free Musical Director, circumstances emèrgèd that crèatéd a large ovèrspènd on eostumes and thorÈo8raphital input. As always, we triumphed wTrth our 2022 Christmas Show. providlng hilarlty alongslde the warmth and love that this produrtion brings to our Members and their supporters. This production has fast become the bedrocl even the heart, of this charity - and we plough forward to fully sold-out performances of 'Crazy for Yule. in December 2023. We anticipate revenue from this production to sustain losses made elsewhere. The charlty held It's first of many Annual Charity Balls in February 2023 raising over £lOOO in much needed funds. We look forward to March 2024 when this will be repeated not only building community and social intercourse. and offering Society member5 opportunities to publicly perform, but a150 aiming to raSse a similar amount in order to provide an onsite storage factlity at LAODS HQ for our hireable assets. Our Summer show of 'Avenue Q, will take place at the LPAC in June 2024 a smaller production that we have perfomied in a number of years. This is purposeful, as we transition into a new Committee to serve the Charity and develop and share skills amongst trustees. A new producer has stepped forward bringing fresh ideas and processes to this main production. Avenue Q Is a modern 'Sesame Street. style musical involving puppetry as well as live action players. set in New York, and its themes are both current. inclusive, and adult. We anticipate lower production costs and a higher ticket sales return with the new model of a 'split-run'_fashioning 8 performances over two weekends. Behind the scenes. the new Committee are focusing on income generation and asset management to take LAODS success to the next level, making participation more inclusive. The rehearsal room has been invested in to make it a more welcoming and usable space. and we hope thls wlll pay dividends in spirit generated and future p055ible hire5 to other theatre companies. As we aspire to grow the society. both in skills and numbers, we continue to welcome patronage contributions as they are never more needed. in this time of austerity, and appreciated to help produce entertainment excellence that is accessible and providing opportunities to our members withln a flnancially stable and continually developing pro8ramme of productions. FINANCIAL REVIEW During the acccwnting period the charity made a profit of £5048. The funds ¢arrled forward at the end of the accountin8 period are £22362. The trustees have yet to confirm the reserves policy of the charity but consider the current total held to be satisfactory on the basis that this amount would cover a large proportion of costs for the main production. DECLARATION The trustees declare that they have appn)ved the trustee5' report above. Signed on behalf of the charity trustees Nlcola Calver LAODS, Cha5r Nov-23 Independent Examlner's Report to the Trustees I report to the trustees on my examination of the accounts of Lincoln Amateur Operatic and Dramatic Soceity for the year ended 31st August 2023, which are Set out on pages 5-6. Responslbilltles and basls of the report As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act"). I report In respect of my examinatlon of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable directions given by the Charity Commission under section 14515llb} of the Act. An examination includes a revlew of the accounting records kept by the charity and a tomparison of the financial statements presented with those records. l also includes consideration of any unusual items or dlsclosures in the financlal statements, and seeking explanations from the trustees concernln8 any such matters. Independent Examlner's statement I have completed my examination. I confirm that no materia5 matters have come to my attentlon in connenction with the examination whlch gives me casue to belleve that in, anv al accounting records were not kept in accordance with section 130 of the Act or b} the account do not accord with the accountin8 records I have no con¢ern5 and have come acro55 no other matters in connertion wlth the examination to which attention should be drawn In order to enable a proper understandlng of the accounts to be reached. Signed: Date: Name: ILL Relevant Professional Bodv: Address: W LAfvJL WJooo Sef4. Statement of Financlal Actlvitles Incomin8 Resour Note Unrestrirted Restricted & Totsl 22123 Funds Endowment Fund5 Total 21122 Donations Income from Charitable Artivities Other Trading Activities Other Income 5,561 24,964 5,543 21.733 13,708 10.598 21,733 13.708 10,598 Total In¢omin8 Resources 48,085 48,085 36,068 Resources Expended Publiclty Charitable Activities Adminlstration and General 1.243 28,522 13.273 1.243 28,522 13.273 907 36,743 6.562 Total Resources Expended 43.038 43,038 44,212 Net Income l Expendlture 5,047 5,047 8,144 Funds Brought Forward 17316 17,316 25,460 Funds Carrl¢d Forward 22.363 22,363 I7￿16 Balance Sheet 2022123 2021122 Flxed Assets Tangible Fixed Assets Current Assets Debtors Prepayments Cash at Bank & in Hand 145 3.788 20.444 51XI 27.923 28,423 24.377 Current Liabilities Creditors Accruals Payments In Advance 6,061 7,061 6,061 7.061 Total Current Assets l Uabllltles 22,362 17,316 Total Net Assets l Llabllltles 22,362 17,316 Notes to the Accounts For the eriod endin 31Au ust 2023 l. Accounting Policies The flnancial accounts are prepared under the historical costs convention and in accordance with the applicable accountin8 Standards and recommended practice. The society has tsken advantage of the exception under FRSI from the requirement to produce a cash flow forecast on the grounds that it qualifies as a small chartty- All figures refer to the perlod 1st September 2022 to 31st August 2023. Income All Income is accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurdble. Expendlture All expendlture'is recognised once there Is a legal or construtive obligation to make a payment to a thlrd party. Expenditure includes irrecoverable VAT. 2. In¢ome from Dlrert Charltable Actlvltles 2022123 2021122 Tlcket Sales IAII Shook Upl Programme Sales IProducersl Advertslsponsorship (Producers) Christmas Show 17,620 362 569 3.182 21,733 21,816 449 350 2,349 24,964 3. Income from Other Tradln8 A¢il¥ltles Subscriptions & Show Fees 4.292 317 2.159 550 34 21N) 5,297 858 13,708 3,455 245 Fundraising Room HlrelLease Patrons. Social CostumelProps Hire LAODS, Ball Misc 740 725 75 150 153 5,543 4. Other Income Creative Tax Relief 10,598 10.598 5. Resources Expended from Charitsble Activities All Shook Up Production Costs Misc 28,177 347 36,127 616 28.523 36,743 6. Admlnistsation and Generdl LSA - Buildlng Lease Maintenance Insurance Green Room Club MembershSps Tax Consultancy Storage Glfts LAODS, Ball Misc 3.2(Xi 1,359 327 555 1,500 1,622 327 420 48 700 95 12 4.263 2,055 13.273 350 6,562 7. Prepaymènts Deposit for Avenue Q 5cIJ 500 3,788 8. A¢cruals Amounts falllng due wlthln l year 6,061 6,061 7,061 7,061 A Sum total of £7388.17 was paid to trustees during the year12022: £3780.75). This was to reimburse for purchases mode in connertion with the main production {e.g. costumesl and other charitable activities undertaken. The Trustees dld not recelve any benefits during the accounting period. Int¢)me and Op*nlryBal 17314 25A60 SubscrI￿Or Rthearsal Room H*re Donations P¥troD Oon¥tTon5 Chrlstmas Show Drama PrOd￿knns SDdal costu￿wIfe Treat￿Ta* Rel Mlscellaneou5 LAODS 8a Totil In¢om• 1.755 740" S￿1 725 1349 1159 550 lo￿98 153 5,297 IL501 ulldln8 Maintwnce Oeanln8 and M•lntenan(e n5uran L194 165 327 1.572 327 Stor88t Ewendlture T•x5trtes MIX Gr•w Room 14W2 sss L014 4XI L40DS B•1 Tot•1 4.263 7.ln SuvplusllO•fithl Pre Theatre Tlcktt Salej Th**tri Tikin Pr¢grimme Sal•s Pro8rJmmE Athyrtwni Rehearsal Fees fundraiSTr4 Tot•1 Incorr• IM50 .170 4.276 17,540 449 1.76? 317 245 24 Posrage Cosiurne$ scenery￿ Ttthnical Props Ad¥ertysiD8 Olrectorlchorweraphwlmri Royaltles 3,867 163 613 L143 4J25 SourKI Orchesir4 Rehearsal room hlre Theatr£ Hire Pro8ramn M15C 4.7S5 150 7.1￿* 42 8.170 394 307 37M Suipluslll)•th¢ltl 11476 o￿TrI1 su1￿51¢De1 1146 Cafry Fon¥ard 22J62 17314