LINCOLN AMATEUR OPERATIC AND DRAMATIC SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022 CHARITY COMMISSION FOR ENGLAND ANO WALES Registered Charity Number 1183990 Contents Page Trustee5 and Other Information Trustees Report Independent Examiner's Report Statement of Financial Activities Statement of Financial Position Notes to the Financlal Statements Detailed Statement of Financlal Activitie5 Trustees and Other Information Informatlon Lincoln Amateur Operatic and Dramatic Society is a Charitable Incorporated Organlsatlon and is established by constitution. It's registered charity number is 1183990. Address 33 Tentercroft Street Llncoln LN5 7DB Trustees The mlnlmum number of charity trustees is 5. Each trustee shall retire from offlce at the Annual General Meetlng and vacancies so arlsin8 shall be filled by the decision of members. Any trustee who retires from office Is eligible for reappolntment. Trustees Bob Chatterton Nicola Calver Nicole Grav Sarah Chatterton Simon Calver Richard Hardenber8 Kelsey McBride ryan Mc8ride Simon Nicholson Sian Rees Chalr Person Vice Chair Person Treasurer Secretary Trustee Trustee Trustee Trustee Trustee Trustee Independent Examlner Rachel Abbott ICMIIAI Banker HSBC 221 High Street Llncoln LNI ITS Trustees Report The trustees present their report with the tinancial statements ot the charity tor the tinancial year covering 1st September 2021 to 31st Au8USt 2022. The trustees have adopted the provision of Accounting and Reportin8 by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland IFRS 1021. OBJEcfivES AND AcfiviTIES Objertive and Airns The objects of The Lincoln Amateur Operatic and Dramatic Society shall be to advance public education and appreciation of musical and dramatic art for all in the local community by.. al The presentation of musical and dramatic stage plays bl Providing Opportunities for involvement in all aspects of stagecraft Publlc Beneflt In shapin8 our objectives for the year and planning our activities, the trustees have considered the Chairty Commission's guidance on public benefit. inculdin8 the guidance 'public benefit: running a charity IP821'. ACHIEVEMENT AND PERFORMANCE Despite our emergence from the COVID pandemic, the knock-on efferts and impact of it continued to be felt. The Society threw itself enthusiastically into the Christmas show with everybody really enjoying being able to finally sing and perform together again. The only drawback was that, in order, to meet ongoing COVID restrictions, audience numbers had to be reduced by a third which adversely impacted ticket revenues. Nonetheless, relatively speaking, the show was a success with audiences displaying a real appetite to return to seein8 live performances which was heartening. The other major event ofthe yearwas the staging of The Producers at the LPAC. The show proved a critical success although ticket sales did not quite meet the projected figures resulting in an overall loss for the show that we will be striving to offset in the coming year. However, on the plus side. the production dld attract a considerable number of new cast members to the Society. Many of whom were in the younger age group5 which is vital for maintaining the lifeblood of our community based musical theatre group and leaves us feelin8 Optimistic for the longevity of LAODS. At a recent meeting we began tirming up the structure of a 5-year plan tor the Society. Show choice, as always, is paramount in maintaining viability- Mindftjl of the loss from The Producers,, the show chosen for next year IS'AII Shook Up,. This produttion offers a number of cost saving benefits which are planned to reduce the overall Show cost: the musical score will be run from click-track rather than with a live orchestra. saving costs on orchestra fees and musical director- set in 605 America costumes will be much simplerto source and produce than with the Producers; finally. scenery and sets should also be relatively straightforward and therefore more cost-efricient. Our in-house musical director for thÈ Christmas show has also started an acapella choir. This has proved extremely popular and had the benefit of indirectly introducing more new members to the society in keeping with our community-based approach. Other projected fundraising sources for the year include revisiting the produrtion of our previously popular and successful one act plays and regeneratlng social functions at the GRC. Whilst acknowledging the need for careful monitoring and control of our finances over the next few years, we remaln cautiously positive about the future of the Society and the way ahead. FINANaAL REVIEW Durlng the accountin8 perlod the charlty made a loss of £7431. The funds carried forlrfard at the end of the accounting period are £18032. The trustees have yet to conflrm the reserves pollcy of the charlty but consider the current total held to be satisfactory on the ba515 that this amount would cover a large proportion of costs for the main production. DECLARATION The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty trustees Bob Chatterton Chairman Nov-22 Independent Examiner's Report to the Trustees I report to the trustees on my examination of the accounts of Lincoln Amateur Operatic and Dramatlc Soceity for the year ended 31st August 2022, which are set out on pages 5-6. Responslbllltles and basls of the report As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Art'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given bv the Charity Commission under Section 14515}Ibl of the Act. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those record5. 1 also Includes conslderation of any unusual item5 or disclosures In the financial statements, and seeking explanations from the trustees conceming any such matters. Independent Examlner's Ststement I have completed my examination. I confirm that no material matters have come to my attention in connenction with the examination which gives me casue to believe that in, any material al accounting records were not kept in accordance with section 130 of the Art or bl the account do not accord with the accounting records I have no concerns and have come across no other matters In connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 518ned: Date: 20 Name: Relevant Professional Bodv.. Address.. I LLJ •NI LfvJ3 Statement of Financial Activities Incorning Resources Note Unrestrirted Restrirted & Total 21122 Funds Endowment Funds Total 20121 Donations Income from Charitable Activities Other Trading Activities Other Income 5,561 24,964 5,543 5,561 24,964 5,543 $42 a.￿0 1,847 Total Incomln8 Resource5 36,068 36,068 5,389 Resources Expendod PubllcSty Charltable Activltles AdmSnlstratlon and General 907 907 36,743 6.562 36,743 6,562 7,951 Total Resources Expended 44,212 44,212 7,951 Nèt Income l Expendlture 8,144 8,144 2,S62 Funds Brought Fo￿ard 25,460 25,460 28,022 Funds Carrled Forward 17,316 17,316 25,460 Balance Sheet Note 2021122 2020121 Flxed Assets Tan8ible Fixed Assets 5,836 5,836 Current Assets Debtors Prepayments Cash at Bank & in Hand 145 3.788 20,442 5CK) 38,666 24,375 39,166 Current Llabllftlès Creditors Aceruals Poyments in Advance 7.061 8,061 5,646 13,707 io 7.061 Total Current Assets l U4bllltl 17,314 25,459 Total Net As￿$ l Uabllltles 17.314 31,295 Notes to the Accounts l. Accountin8 Policies The financial accounts are prepared under the historical costs convention and in accordance with the applicable accounting standards and recommended practlce. The society has taken advants8e of the exception under FRSI from the requirement to produce a cash flow forecast on the grounds that It qualifies as a small charity. All figures reter to the period 1st September 2021 to 31st August 2022. Income All income is attounted tor when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. Expendlture All expenditure Is reco8nised once there is a legal or con5trutlve obligation to make a payment to a thlrd Party. Expenditure includes irrecoverable VAT. 2. Income from Dirert Charitsble Actlvities 2021122 2020121 Ticket Sales (Producers) Programme Sales (Producers) Advert5lSponsor5hip (Producersl Christmas Show 21.816 449 350 2.349 24.964 3. Income from Other Tr4dlni Actfvltles Subscrlptions & Show Fees Fundraisin Room HirelLease Patron5 Social Costume/Props Hire Misc 3,455 245 740 725 75 150 153 5,543 3,0 3,Oixi 4. Other Income Creative Tax Relief 1,847 1,847 5. Resources Expended from Charltable Athltles Producers Production Costs Misc 36.127 616 36.743 6. Administratlon and General ISA- BuSldinE Lease Maintenance Insurance Green Room Club Memberships Ta¥ Consultancy Storage Gifts Misc 3.0 1.622 327 420 3,0 327 270 7Crf) 95 350 6,562 4.354 7,951 7. Tanglble Flxed A$5ets I Statement ol Change In Equity The accounts have been restated to Incorporate the impact of a balance sheet error- incorrect capitalisation and calculation of depreciation of fixed assets in prior yèars. The ¢han8e has resulted in a reduction of the stated total net assets by £5,836. The profit and Ioss account has not been affected by the error 3nd therefore the stated total current assetslliabilities remain unchanged. 21122 20121 As restated 31,295 Total Net AssetslLiabilities 23,150 Costumes I Props Equipment 5.000 836 5,836 836 5,836 17,314 25,459 8. Prepayments Deposlt for All Shook Up 3.788 3.788 9. Accruals Amounts falling due wlthln l year 7,061 7.061 8,061 8,061 10. Payments Tn Advance cket Credlts 5,646 5,646 A sum total of £3780.75 was paid to trustees during the year. This was to reimburse for purchases made in connection with the main production le.g. ¢ostumes1 and other charitable activities undertaken. The Trustees did not receive any benefits during the accounting period. Income •nd Expendlwre An•l¥sls ol Openlw ￿lan 60 zz fjeneral Fund Subscriptions Rehearsal Hlre Donations Patron Donaoons Chdstmas Show Drama Productlons Sodal Costurn• Mls¢ell•neous Stora6e Income (Uncoln UThNer*tyl Totsl Intam• 1755 740 5561 n5 342 W7 ux• 8ulldln8 Malntenance C￿anIn5 and MalnienarKe Insuratyt• storale ExPend￿￿r* Mlst Green Room Glfts Web51te Totsl Èwdltw• 327 327 IP14 420 7.lY4 1.951 Surp￿*1(9*1￿1t) r￿￿rtIO￿A¢¢0U Prr Theotre Tlcktt ThearreTakkn85 Pro8ramme5•les PrO8ramMeAdweth￿fil Rehearsal Fees 4276 17X) 449 350 Z45 24J60 Toul IKoM• Postaie Costum Scenery/Set Tichnlcal Props AdYertP5ini t¥r*ttor/ChoreoiraphtrlMO Royaltles 3.867 643 S,081 Sound Orthestra Rehèarsal ro¢m hlr• Theatre Hire Pro8ramrr¢ 4.755 ?,140 28 Total SyrpWIDelkMI 11474 LThMrnll SurplwllDtfidtl Cary Fort¥ard 17316