LINCOLN AMATEUR OPERATIC AND DRAMATIC SOCIETY ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Registered Charity Number 1183990 Contents Pa8e Trustees and Other Information Trustees Report Independent Examiner's Report Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Detailed Statement of Financial Activtties Trustees and Other Information Informatlon Lincoln Amateur Operatic and Dramatic Society is a Charitable Incorporated Organisation and is established by constttution. It's registered charity number is 1183990. Address 33 Tentercroft Street Lincoln LN5 7DB Trustees The minimum number of charity trustees 15 5. Each trustee shall retire from office at the Annual General Meeting and vacancies so arising shall be filled by the decision of members. Any trustee who retires from office is eligible for reappointment. Trustees Bob Chatterton Nicola Calver Nicole Gray Sarah Chatterton Simon Calver Richard Hardenberg Kelsey McBride Andrew Morris Simon Nicholson Sian Rees Chair Person Vice Chair Person Treasurer Secretary Trustee Trustee Trustee Trustee Trustee Trustee Independent Examiner Rachel Abbott (CMIIAI Banker HSBC 221 High Street Lincoln LNI IT5 Trustees Report The trustees present their report wtth the tinancial statements ot the charity tor the tinancial year covering 1st September 2020 to 31st August 2021. The trustees have adopted the provision of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland {FRS 1021. OBJEcfivES AND ACTIVITIES Objective and Aims The objects of The Lincoln Amateur Operatic and Dramatic Society shall be to advance public education and appreciation of musical and dramatic art for all in the local community by-. al The presentation of musical and dramatic stage plays b} Providing opportunities for involvement in all aspects of stagecraft Public Benefit In shaping our objectives for the year and planning our activities, the trustees have considered the Chairty Commission's guidance on public benefit, inculding the guidance 'public benefit- runnin8 a charity IPB21'. ACHIEVEMENT AND PERFORMANCE Coronavirus has continued to play havoc with the theatre and entertainment industry throughout the past 12 months. Although LAODS is only an amateur organisation, COVID has nonetheless had a major financial and psychological impact on the Society and its members. The loss of the CHICAGO production last year and the inabilityto stage neither a Christmas show nor a main summer production in this financial year have had a significantly negative impact on our finances. Although the majority of our annual costs fall to the production of the main show, there are nonetheless standing charges such as insurance. storage and running costs for the club building that still have to be met. With little or no income due to COVID during the period we have, understandably. seen a negative trend to our funds. Nonetheless, the Society has managed to maintain a positive, albeit slightly reduced financial We are now looking to the future and particularlythe next 12 months with optimism. There is a real enthusiasm within the Society and it's members to get started again. Plans are in place for a Christmas show with rehearsals starting in September. Likewise, the Committee have selected and secured the rights to perforni The Producers in June 2022 with auditions commencing in September and October this year. In addition it is intended to resurrect our One Act plays which were well into rehearsal when COVID and lockdown struck. Apart from the enjoyment and satisfaction of performing again, each of these shows offers a very positive opportunity to raise much needed funds and return LAODS to a state of positive income. We therefore remain extremely positive and optimistic about the coming year and the future of the Society. FINANCIAL REVIEW During the accounting period the charity made a loss of £2,562 The funds carried forward at the end of the accountin8 period are £25.460. The trustees have yet to confirm the rese￿e5 policy of the charity but considerthe current total held to be satisfactory on the basis that this amount would cover a large proportion of costs for the main production. DECLARATION The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity trustees Name Bob Chatterton Position Chairman Date /I/L ? 20 Signature Independent Examiner's Report to the Trustees I report to the trustees on my examination of the accounts of Lincoln Amateur Operatic and Dramatic Soceity for the year ended 31st August 2021. which are set out on page5 5-6. Responsibilities and basis of the report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable directions given by the Charity Commission under section 145{5}Ibl of the Act. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. l also includes consideration of any unusual items or disclosures in the flnanclal statements. and seeking explanations from the trustee5 concernlng any such matters. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connenction with the examination which gives me casue to believe that in, any material al accounting records were not kept in accordance with section 130 of the Act or bl the account do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date.. 2021 Name: Relevant Professional Body: Address: col L￿￿J 3 Statement of Financial Activities Incoming Resources Note Unrestricted Restricted & Totsl 20121 Funds Endowment Funds Total 19120 Donations Income from Charitable AttNities Other Trading Activities Other Income 542 542 2.233 32,025 15.335 7.314 1.847 1,847 Total Incomlng Resources 5,389 5,389 56.907 Resources Expended Publicity Charitable Activities Administration and General 776 43.871 11,926 7.951 7,951 Total Resources Expended 7.951 7,951 56,573 Net Income / Expenditure 2.562 2.562 334 Funds Brought Forwaro 28.022 Z8,022 27.688 Funds Carried Forward 25.460 25,460 28.022 Balance Sheet Note 2020121 2019120 Fixed Assets Tangible Fixed Assets 5,836 5,954 5,836 5,954 Current Assets Debtors Prepayments Cash at Bank & in Hand 390 5(Kl 38.666 42,016 39,166 42,406 Current Liablllties Creditors Accruals Payments in Advance 8,061 5,646 13.707 8,061 6,323 14,384 io Total Current Assets l Liabilitles 25.459 28,022 Total Net A55ets l Liabilitles 31,295 33,976 Notes to the Accounts l. Accounting Policies The financial accounts are prepared under the historical costs convention and in accordance with the applicable accounting standards and ￿CoMMended practice. The society has taken advantage of the exception under FRSI from the requirement to produce a cash flow forecast on the grounds that it qualtfie5 as a small charity. All figures fefer to the period 1st September 2020 to 315t August 2021. Income All income is accounted for when the charity has entitlement to the funds. certainty of receipt and the amount is measurable. Expenditure All expenditure is recognised once there is a legal or constfUtNe obligation to make a payment to a third party. Expenditure includes irrecoverable VAT. 2. Income from Dlrert Charitable Activities 2019120 2020121 Ticket Sales ILittle Shop of Horrors) Ticket Sales Ichicagol Programme Sales (Little Shop of Horrors) Adverts/Sponsorship (Little Shop of Horrors) Christmas Show 20,451 7,682 601 410 2.882 32,025 3. Income from Other Trading Activities Subscriptions & Show Fees Fundraising Room HirelLease Patron5 Social CostumelProps Hire Misc 5,550 469 3.742 657 460 4.458 15.335 3,000 3,OtM) 4. Other Income Insurance Claim (Chicago) Creative Tax Relief 7.314 1,847 1,847 7,314 S. Resources Expended from Charitsble Acti¥itse5 Chicago Production Costs Little Shop of Horrors Production Costs Mist 14.855 27,735 1,282 43,872 6. Administration and General Show Fee Refunds LSA- Building Lease Mainterbance Insurance Green Room Club Memberships Tax Consultancy Misc 1.890 3,504 138 327 510 327 270 4,354 7.951 5,556 11,926 7. Tanglble Flxed A￿t5 Costumes and props have been valued at their estimated resale. Technical equipment has been valued Using a straight line depreciation method. Costumes / Props Equipment 954 5.954 836 5,836 8. Debtors Amounts owing 390 390 9. Accruals Amounts falling due within l year 8,061 8,061 8,061 8,061 10. Payments in Advance Ticket Credits 6,323 6,323 5,646 5.646 20W2L Openln8 Balance 022 27M8 Substriptions Lease of roomto Nursery Reheaisal Rocmn Hi DorFaiion5 Patron Donatior6 Chri5tm3sShow Drama Pr￿Ju[Don5 Socia1 C05tume Hire MlscéllanÈouS storage Income IUntohUntr¥erthl TotsIlr￿orne 3.742 657 2,882 1.847 4.170 IQ776 Buiwing Mainteronce Pv5t6ge Cleanln8and Maintenjnce Insurance storage Expenditure Mlsc Green Room Grfts Webs4te Total Expendtture 138 327 327 5,370 399 510 42 IL318 7.951 Surpltsl{D&ficit> 2￿z 5A59 Prod rtlDn*c¢J PrèThÈatreTirketSa Theatre T3kin8S PFo8ramme progiammeAd¥ert￿1nK Rehearsal Fee5 6.533 13.918 fA)i 410 1.315 7,682 InStsian￿ Claim T￿alInc￿￿e 7,314 16J86 21245 Posta8e Costumes Scenerylset TÈChn￿31 Props Al￿ert￿l￿g DirertN/ChorÈo8rapher/MD Royahies L￿htIng Sound Qrche5rra Rehearsal roomhire Theatrp Hire Programme ricket DNTrlends PAist TotalExp•rK1I 47 L617 974 1654 1184 39) 303 193 4,ng 916 1.520 256 6240 227 16.933 45.255 5.124 Totsl Incom2llEywndltU￿l 78M22