LINCOLN AMATEUR OPERATIC AND DRAMATIC SOCIErY ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020 j CHARITY COMMISSION | FOR ENGLAND AND WALES Registered Charity Number 1183990 Contents Page Trustees and Other Information Trustees Report 24 Independent Examiner's Report Statement of Financial Activities Statement of Financial Position Notes to the Financial Statements Detailed Statement of Financial Activities io Trustees and Other Information Information Lincoln Amateur Operatic and Dramatic Society is a Charitable Incorporated Organisation and is established by constitution. It's registered charity number is 1183990. Address 33 Tentercroft Street Lincoln LN5 7DB Trustees The minimum number of charity trustees is 5. Each trustee shall retire from office at the Annual General Meeting and vacancies so arising shall be filled by the decision of members. Any trustee who retires from office is eligible for reappointment. Trustees Bob Chatterton Nicola Calver Nicole Gray Sarah Chatterton Simon Calver Kindall Goble Richard Hardenberg Phil Healing Kelsey McBride Andrew Morris Simon Nicholson Sian Rees Chair Person Vice Chair Person Treasurer Secretary Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Independent Examiner Rachel Abbott {CMIIAI Banker HSBC 221 High Street Lincoln LNI IT5 Trustees Report The trustees present their report with the tinancial statements ot the charity tor the tinancial year covering 20th June 2019 to 31st August 2020. The trustees have adopted the provision of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland IFRS 102). OBJEcnvES AND AcfiviTIES Objective and Aims The objects of The Lincoln Amateur Operatic and Dramatic Society shall be to advance public education and appreciation of musical and dramatic art for all in the local community by: al The presentation of musical and dramatic stage plays bl Providin8 Opportunities for involvement in all aspects of stsgecraft Public Benefit In shaping our objectives for the year and planning our activities, the trustees have considered the Chairty Commission's guidance on public benefit. inculding the guidance 'public benefit: running a charity IPB21'. ACHIEVEMENT AND PERFORMANCE Along with most ofthe country 2019120 has proved something of a 'curates eg¥ for LAODSI Whilst we enjoyed some notable successes in the 2019 portion of the year, 2020 was severely impacted bythe Coronavirus pandemic. Our main prodvttion otthe year, 'Little Shop ot Horrors. proved, artistically, to be resounding success, receiving standing ovations for most performances. However, ticket sales fell some £ICX)O short of our projected figure and this allied to some unforeseen overspends. most notably on costumes, resulted in an overall loss of -£5027. Although a loss potential is allowed for in the budget, this was somewhat larger than planned. However. our annual contingency planning meant that expected income in other areas would offset this and that proved to be case. In addition, in keeping with our aims and ethos, we welcomed a number of new members to the Societywho very much enjoyed performing with us in the show and are looking forward to future productions with LAODS. Our popular annual Christmas show featuring acapella and close-harmony piece5 was again thoroughly enjoyed by sell-out audiences and made a record breaking profit of £2.882. We also took two of the songs to the Lincoln Music and Drama Festival later in the year and were delighted to be awarded second place in the Mixed Choirs section. 2020 was set to be a special year for the Society having finally secured the rights to produce 'Chicago' thus fulfilling a long held goal. We had a huge response to our auditions and once again were able to welcome many new members from the local community to join us in the show. Pre-show ticket sales were also phenomenal. Despite, or maybe because of ticket numbers being limited to only 1500 by the rights holders, we had sold over 213 of the allocation by February 2020. Rehearsals were progre55ing really well and morale was high among the cast and produttion team. Then Covid 19 struck! The immediate impart was that we had to stop all rehearsals despite being 3 months into the process. The Committee worked tirelessly to keep abreast of the latest Government guidelines and to keep the cast and creative team informed. Sadly. desplte our best efforts, the very hard decision was finally taken in June to cancel the show. We were hoping to postpone the show until June 2021 and retain the rights. Unfortunately, the rights holders informed us that the show would not be available to amateur societies in 2021 a5 professional tour of 'Chicago' was planned. We then had to go through the disappointing process of returnin8 all ticket monies to the audience and show fees to members. We were heartened by the fatt that many people donated their ticket moneyto the Society or waived their show fees which would prove very helpful during the forthcomin8 fallow period enforced by Covid 19. We were able to reclaim a substantial portion of the rights fees and other losses were covered and promptly met by our insurance. AS Wltn tne rest oi society. tne Impaa or ine Loronavirus on LAUL)5 ana Its aDilrtyto pertorm has been huge. Regular Committee meetings have kept everyone abreast of the developin8 situation. With funds of over £25,C(KJ and outgoings of only some £4,7CM)/annum we should be able to weather a 12 month lean period with minimal income. It is hoped that we will be able to recoup some income from renting our rehearsal Space to small groups adhering to Government Covid distancing guidelines and already have a dance group interested in a weekly rental for several months. Realistically we will be unable to produce a Christmas show this year. The likely lack of audttion and rehearsal opportunities also precludes a full summer show in 2021. However. it is our intention to hopefully stage a variety show in June 2021 including sketches and favourite numbers from previous Christmas shows. In addition, the one act play'my Mate Dave Died, which was in rehearsal but postponed due to Covid will be produced as soon as audience and rehearsal rules allow. In the interim, the Society has continued to rehearse and produce individual group pieces 'virtuall¢ which are then posted as 'group' videos on social media to keep LAODS in the spotlight and these have proved very popular with both members and our audience. As a Society we remain positive that within 12 months LAODS will be back on the stage and rise phoenix-like from the ashes of a desolate 2020. FINANCIAL REVIEW During the accounting period the charity made a profit of £334. The funds carried forward at the end of the accounting period are £28,022. The trustees have yet to confirm the reserves policy of the charity but consider the current total held to be satisfactory on the basis that this amount would cover a lar8e proportion of costs for the main production. DECLARATION The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity trustees Name Bob Chatterton Position Chairman Date Signature Independent Examiner's Report to the Trustees I report to the trustees on my examination of the accounts of Lincoln Amateur Operatic and Dramatic Soceity for the year ended 31st August 2020, which are set out on pages 6-7. Responsibilities and basis of the report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Art and in carrying out my examination, I have followed the applicable direttions given by the Charity Commission under section 14515}Ibl of the Art. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. l also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concef ning any such matters. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connenttion with the examination which gives me casue to believe that in, any material 31 accounting records were not kept in accordance with sertion 130 of the Act or bl the account do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed.. Date: Name: L Pf@erJi i Relevant Professional Body.. Address: 73r ststement of Financial Activities Incoming Resour￿5 Note Unrestrirted Restricted & Funds Endowment Funds Total 19120. Donations Income from Charwtable Attivities Other Trading Activities Other Income 2.233 32,025 15,335 7.314 2,233 32,025 15,335 7,314 Total Incoming Resources 56,907 56,907 Resources Expended Publicity CharitabSe Activities Administration and General 776 43,871 11.926 776 43,871 11,926 Total Resources Expended 56.573 56,573 Net Income l Expenditure 334 334 Funds Brought Forward 27,688 27,688 Funds Carried Forward 28.022 28,022 Balance Sheet Note 2019120 Fixed Assets Tangible Fixed Assets 5.954 5.954 Current Asset5 Debtors Prepayments Cash at Bank & in Hand 390 42,016 42,4 Current Liabilltles Creditors Accruals Payments in Advance 8,061 6.323 14,384 io Total Current Assets l UabSlltSes 28,022 Total Net Assets / Liabilities 33,976 Notes to the Accounts l. Accounting Policies The financial accounts are prepared under the historical costs convention and in accordance with the applicable accountinE Standards and recommended practice. The society has taken advantage of the exception under FRSI from the requirement to produce a cash flow forecast on the grounds that it qualifies as a small charity. As these accounts are representative of our first year registered as a charity, no comparison to previous years has been included. All figures refer to the period 20th June 2019 to 31st August 2020. Income All income is accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. Expenditure All expenditure is recognised once there is a legal or construtive obligation to make a payment to a third party. Expenditure includes irrecoverable VAT. 2. Income from Dirert Charitable Artivtties 2019120 Ticket Sales (Little Shop of Horrors) Ticket Sales Ichicagol Programme Sales (Little Shop of Horrors) Adverts/Sponsorship (Little Shop of Horrorsl Christmas Show 20,451 7,682 601 410 2,882 32,025 3. Income frorn Other Trading Artivities Subscriptions & Show Fees Fundraising Room Hire/Lease Patrons Social Costume/Props Hire Misc 5,550 469 3,742 657 460 4,458 15.335 4. Other Income Insurance Claim IChic3gol 7,314 7.314 5. Resources Expended from Charitsble Artiwties Chitago Production Costs Little Shop of Horrors Production Costs Misc 14,855 27.735 1.282 43.872 6. Administration and General Show Fee Refunds LSA- Building Lease Maintenance Insurance Green Room Club Memberships Misc 1,890 3.504 138 327 510 5,556 11,926 7. T3n8iblÈ Fixed Assets Costumes and props have been valued at their estimated resale. Technical equipment h35 been valued using a straight line depreciation method. Costumes / Props Equipment 954 5.954 8. Debtors Amount5 owing 390 390 9. Accruals Amounts falling due within l year 8.061 8,061 10. Payments In Advance Ticket Credwts 6.323 6.323 InLome and Expendi￿re kn&1￿15 2O19no Operdr¥Balan¢È 27.688 Subs(riptlW5 2.31$ 1742 Reheaisl Hlre Dots6tJ￿S Patr¢rt DortètW¢ (hr15tirba55h(4V Dra￿aPr￿uclIO￿S Sotral Co5Lurne trfirE 2233 657 5torwlncomelbncdn ur￿v￿r51￿I Tthl IrK* 4.170 16.IF6 ldin8m￿ffttenanc 13B Insurorrfe Sttyage E4)end￿r￿ls￿l hi8¢ Gr