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Registered Charity 1183980<br>Suppor�ng the educa�on and well-being of<br>children and young people in Arusha, Tanzania<br>www.ekicafundraising.org       e: ekicatrust@gmail.com        t: 07845 206566<br>**----- End of picture text -----**<br>


## **Trustees Annual Report 2022-2023** 

## **Chairs Annual Report** 

this year, which means the school con�nues to grow, and at the same �me achieving brilliant outcomes not only for the pupils of the school but also for the surrounding community.  The school was inspected in March and received a good report. 

In my report last year, I said that our two main priori�es for this year, were to purchase a minibus for the school and to improve the toilet facili�es at the school.  I am pleased to report that both of these priori�es have been achieved.  The purchase of the minibus has allowed children who used to walk long distances to school can now be collected, and children who lived too far away to walk can now a�end the school.  Also, the weather during the rainy season stopped pupils a�ending, but this is now not the case because they can now be collected.  As regard to the toilet facili�es at the school, a new larger cesspit has been dug and the exis�ng toilets have been refurbished. 

Due to the economic climate that we are all facing the trustees are very aware that fund raising for chari�es is difficult at the moment, so we are extremely grateful to our supporters for the sponsorship of pupils and for the one off dona�ons that we receive. Two examples of young people making a real effort in giving up their �me to raise funds for the charity were a young man who rode his bike for 1 hour a week for 15 weeks and raised over £1137.00, and a young who ran the Alcester 10K race and raised over £650.00.  We also have a 200 club which is a great help in raising funds, we s�ll have some numbers available if anyone is interested in joining.  Also, on sponsorship and dona�on monies, we are able to claim back gi� aid from the Government which again increases funds. 



I am sure many of you are aware that Sue and Tadge visited the school in June, which is a brilliant way for the Trustees and supporters to get first hand reports about the school’s progress, and Sue and Tadge’s con�nued enthusiasm encourages us all to con�nue our support for the school. 

who have helped the Ekica Charity this year, we have achieved so much since the charity started and we need to carry on building on these great achievements. 

school, but also how you can help us through support, dona�ons, sponsoring a child or joining the 200 club. 

## **Secretary Annual Report** 

## **School** 

The school is now at full capacity with seven primary classes. This current academic year, primary school pupils number 150, with an additional 188 children in day care and pre-primary classes. Classes 5,6,& 7 have under 20 pupils per class, with children in the lower year groups numbering between 22 and 30. Children coming through into primary in future years will be nearer 30 than 20. This has implications for spending, with more books and desks being required over the next few years. 

The school was inspected earlier in the year and was good overall. Inspectors commented positively on the behaviour of the children and the moral code within the school as well as the teamwork of the staff. 

Students in class 7 are now in the final year at Ekica school and much emphasis has been on additional teaching to ensure their success in the national examinations, just taken a couple of weeks ago. Our gratitude and thanks have been passed to the dedicated teachers and the children have been congratulated on their commitment to their studies. We are all hopeful of them passing this important examination. 

The team of teaching staff has remained relatively stable, with a new teacher replacing the class 7 teacher back in March. Many of the staff, including nonteaching, have been with Jenifa for many years. 

Parents who are able to, pay fees, but this cannot be relied on as regular income, as fortunes fluctuate widely. Since the purchase of the minibus at the 



close of 2022, the school has been able to increase the intake of children whose families can pay school fees, as they can now be collected from further afield. The school still intends to keep its 50:50 paying and non-paying children to ensure it meets its ethos of providing education for the poorest children. 

The minibus has been of great benefit to the school and has ensured children arrive at school and return home safely. Those who can afford to pay a fare do so. They were also able to continue their attendance at school during the rainy season. However, the local road did partially collapse which took its toll on the suspension of the bus, which had to be upgraded during our visit. Also, as a consequence of the purchase the school has employed an additional night watchman to ensure the security of the school campus after the battery belonging to the bus was stolen. 

Thankfully prices, especially for food, have become more stable towards the end of this accounting year. The sewing project has been successful with some women graduating, empowered with new skills and a couple of them setting up their own small businesses as a result. 

## **Charity** 

We have secured one new sponsor for two children in day care, over the course of the year, and increased our 200 club by 7 numbers. 

We reported last year that 16 new, additional toilets were also needed costing in the region of £2,500. However, we funded the refurbishment of the current toilets and, due to health and safety concerns, paid for the cesspit that was currently being used to be filled in and a new, larger one dug. This has eliminated the need for the regular emptying of the pit, as had become a necessity with the old one, and allowed all toilets to be functional again. This should delay the need for new toilets as a priority, although undoubtedly more will be needed at some point. 

We funded the facilitation of a safeguarding seminar Jenifa held in the school for staff and parents and carers. It was well attended and is something they wish to repeat. 

Fundraising during this accounting period included: 

A stall at Brailes funday in June;   Laura’s 10k run;    Christmas raffle;   Lenten appeal at both Shipston and Kineton churches;  talk at Tredington & Blackwell W.I. A quiz night was arranged but was cancelled due to lack of support. 



Finally, Tadge and I were invited by the Chair of the British Tanzanian Society to attend a celebration in London to mark the 60[th] anniversary of Tanzanian independence and the 100[th] anniversary of the birth of Jules Nyerere, considered one of Tanzania’s founding fathers. The High Commissioner of Tanzania spoke positively, and we were encouraged to hear her saying that the country is on the rise, with an increasing number of people being educated to degree level. We feel privileged to be playing a small part in this positive change. 

This concludes the secretary’s report for the accounting year to the end of March 2023. 

## **Financial Report** 

## **Notes to the Consolidated Accounts for the period 1[st] April 2022 to 31[st] March 2023** 

**Income:** This year combined fundraising dona�ons decreased bby 11.5% to £11,861 and sponsorship fell by 6% to £7,685. Total income decreased by 9% to £19,546 (£22,766 less transfers of £3,220) 

**Funds Transferred to Tanzania:** During the year under review the charity was able to transfer £20,909 to Tanzania, £127 less than the funds remi�ed to Tanzania last year. 

**Bank Balances:** The charity changed its bankers in 2023 from Barclays Bank to CAF Bank. The charity is pleased with the service that CAF Bank is providing. Bank account balances at the end of the year were healthy and robust and stood at £4,609. 

**Presenta�on of Accounts:** In accordance with best accoun�ng prac�ce, transfers between the charity bank accounts are shown separately in the Income and Expenditure Statements for the year ended 31[st] March 2023. 

**Examina�on of Accounts and Financial Statements:** The Accounts and Financial Reports for the period were examined by a professional accountant 

**This concludes the Trustees Annual Report for 2022 to 2023** 



## **EKICA FUNDRAISING AND EKICA 200 CLUB** 

## Consolidated Profit & Loss Account 

|1.4.22 to 31.3.23<br>1.4.21<br>to<br>**£**<br>**INCOME**<br>Donatons - Ekica Fundraising<br>8116.43<br>9882.27<br>“              Ekica 200 Club<br>3745.00<br>3525.00<br>Sponsorship<br>7685.00<br>8168.00<br>Transfers from 200 Club<br>3220.00<br>**Total Income**<br>22766.43<br>**EXPENDITURE**<br>Funds to Ekica Tanzania<br>20909.00<br>21036.00<br>Insurance<br>100.80<br>100.80<br>Bank Charges<br>120.00<br>120.00<br>Transfer to Ekica Fundraising<br>3220.00<br>Prizes 200 Club<br>465.00<br>656.00<br>**Total Expenditure**<br>24814.80<br>**SURPLUS INCOME/EXPENDITURE**<br>**-2048.37**<br>**BANK RECONCILIATION**<br>Opening Balances:<br>Ekica Fundraising<br>6658.20<br>6950.73<br>Ekica 200 Club<br>0.00<br>6658.20<br>45.00<br>Closing Balances:<br>Ekica Fundraising<br>4549.83<br>6658.20<br>Ekica 200 Club<br>60.00<br>4609.83<br>0.00|31.3.22<br>**£**<br>21575.27<br>21912.80|
|---|---|
||**-337.53**|
||6995.73<br>6658.20|



I hereby certify that the above is a true and correct statement of the books and records prepared by our bookkeeper, as presented to me 

Signed: Sue Sabatowski Date: 23[rd ] September 2023