## **Trustees’ Annual Report for the period**
## **From 01.04.2020 Period start date To 31.03.2020 Period end date**
## **Charity name: Ekica Fundraising**
## **Charity registration number: 1183980**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 For the public benefit to advance the
the charity as set out in its education of children in Tanzania particularly
governing document but not exclusively, by supporting Ekica pre
and primary school in Ngaramtoni, in Arusha
District by the provision of relevant
educational goods, equipment and materials
for the school and for the children attending
school and by such other means as the
trustees in their discretion think fit
Summary of the main Para 1.17 and Ekica Pre and Primary school is the only
1.19
activities in relation to those beneficiary of the fundraising undertaken by
purposes for the public the charity.
benefit, in particular, the Funds are predominantly raised through
activities, projects or services sponsorship, a 200 club, regular giving and
identified in the accounts. fundraising events, but due to covid this has
not been possible.
Donations sent to the school over the year
were used for the following:
Improving the security of the school
by erecting a boundary fence
desks and chairs for pupils, benches
for younger children and 2 tables and
chairs for staff
Textbooks for class 5 syllabus. Ratio
1:1
Materials for completion of the
original building work – completing
the internal work
Covid related support for children,
school and neediest families
All sponsorship monies were used for the
day to day running of the school, which
include salaries, food, resources, small
repairs, equipment, uniforms
Statement confirming Para 1.18 The trustees have regard to the guidance
whether the trustees have issued by the Charities Commission on
had regard to the guidance public benefit and this is always considered
issued by the Charity each time a request for funds is received
**----- End of picture text -----**
Commission on public benefit
from the school’s director before approval is made for the spending **.**
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|All children receive food whilst they attend
school. Primary aged (and some day care)
children receive a hot mid-day meal. All
children receive a mug of porridge mid
morning.
The eldest cohort of children took their first
national examinations in November 2020 ad
achieved a 100% pass rate, with all achieving
an A or B grade. Having missed 3 months of
school due to covid, attending school for
additional hours every day and on Saturdays
for several months enabled this excellent
achievement. This demonstrates a good
attitude to learning.
In order to increase revenue, the school
management team have taken on additional
children into the primary classes whose
parents have an ability to pay school fees,
thus easing the financial burden for the
school somewhat. This shows foresight and
an understanding of the need to self-
support.|
Number of sponsors increased by 5. Parents and carers have been very appreciative of the donations from the charity for the new building and have pledged between them an equivalent of almost £300 - a significant amount. Having an awareness of their ability to contribute is a step forward. The foundations have been dug and the building of the walls is underway for the new classroom block. There will be one large and one regular sized room. The large will be divided with a partition so that it can be used as 2 classrooms, but it can also open up to accommodate all the children for worship and other whole school gatherings. This was done on the advice of the school inspectors. A new headteacher has been appointed from within the current staff, after shadowing the previous head. Government training is available, and she has the full support of everyone in the school. Seeing a woman being empowered is an excellent role model to the children. Salaries have been increased slightly for all the staff but improving them to a realistic level is an ongoing challenge for the Director. The oldest children are now aged 10 and 11 generally. Over the final 2 years of primary school, they will receive instruction around their changing bodies and menstruation. This is very important as many girls become pregnant in their mid-teens and drop-out of school. The school is developing an ongoing support programme which they intend to implement once the oldest children leave Ekica to help support them outside school and in their roles in the community, helping them to become responsible citizens. All this has only been possible due to the generosity of the charity’s supporters and the hard work of the trustees, all of whom are voluntary.
**Additional information (optional)** You may choose to include further statements where relevant about:
||Achievements against
objectives set|Para 1.41||
|---|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|There is a reasonable surplus in the bank at
the end of the financial year. This is due to
the fact that funds were due to be sent to the
beneficiary, but we were awaiting additional
funds. Once received, all these funds were
sent to the beneficiary during the first few
days of the new financial year.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We do not hold reserves**.**|
|Amount of reserves held|Para 1.22|zero|
|Reasons for holding zero
reserves|Para 1.22|Funds are generally released to the
beneficiary at the end of each quarter.|
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about the charity
continuing as a going concern.|
**Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election to post by trustees|
**Additional information (optional)** You may choose to include further statements where relevant about:
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Ekica Fundraising
Other name the charity uses
Registered charity number 1183980
Charity’s principal address 20 Brickhill Close
Shipston on Stour
Warwickshire
CV36 4RRr
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John Smallbone Chair
2 Gillian Forman
3 James Lloyd
4 Sarah Ludkin From April 2020
5 Susan Sabatowski Secretary
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|none|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Susan Sabatowski|
||
Secretary|
||23/11/2021|
||23/11/2021|
##
##
||||
|---|---|---|
||f|f.|
|INCOME|||
|Donations-EkicaFundraising|6331.19||
|Ekica200Club|3805.00||
|Sponsorship|5912.00||
|Totallncome||L7448.L9|
##
|FundstoEkicaTanzania|9958.02||
|---|---|---|
|lnsurance|100.80||
|Bank Charges|10s.00||
|Prizes200Club|650.00||
|TotalExpenditure||10803.82|
|SURPLUS TNCOME/EXPENDTTURE||6224,9|
|BANKRECONCITIATION|||
|OpeningBalances:|||
|EkicaFundraising|466.36||
|Ekica200Club|305.00|77L.36|
|ClosingBalances:|||
|EkicaFundraising|6950.73||
|Ekica200Club|45.00|6995.73|