Lions Club of Plymouth CIO Annual Accounts 2022-2023 Accounting Period 1st July 2022 to 30th June 2023
Lions Club of Plymouth CIO Audlt Report In respect of the Club's Accounts for the year ended 30th June 2023 I liavo 0xned tho Books and Flecords for Ihts year eiidod 30tli Juiio 2023 and conllrm adttqLJate recordb havo been kopi Tho Cliih In cotninon wllli ollith, Ol¥Jcinlscltk)iis ol a siinilar s17.e c11KI ctt derives rnosl ol Its Inc(xMe froin liiiidralshig ai)d doiiLg1101i8 wlilcli e•iiiinot be controlled uiitll I1Y are entored ir)lo 1110 <1ccoiint117u recards and are, ther8lor6, not .jbJeC.l lo indepeiideiil verlfthtlon. Subl(Icl to Ilie forfjolng ,the flnanclal statements attacl?ed give a fcilr and reflec1k ol (311 Ilie Cliib g affalrs diylng tlio year ended Joth Jiin6 0?3 ai)d of tho Clubs a88et8 an(J IIAbllillu¥. SI)ed . ..Ted Clarf<o LI( Ckjb of Plyili1h CIO MLiiiiber
Lions Club of Plymouth CIO Audlt Report In respect of the Clubls Accounts for the year ended 30th June 2023 I liavo oxanlned Ihe Books and laecordg for thu year ended 30tli June 2023 and conflrm adeqlt0 record.w Iiave beeii kopt Tho Cliil) In coini)ioii wlth otlier OanIsatIo• of a 8lIMllar s17.e aiid contwt derlves most ol Its Inc(xne froin I)draISo aiid doiiatloiis iijlilcli C*ilnnot be controlled untll thoy aio entered Into 11)0 IL ccoiintliitj records and are, ther6forn, not subjee.t to i1¢pOlIdenl ver117110r7. Sublecl to Ilie forgolng ,thfi Iliianclal slaleinents atit1ched give a falr and truo reflethin ol Lill tho Club& affairs diirlrw tl)o yeai ended 301h J1@ 20 . 3 aild of tho Club4 assets ¢?nd IlabllltlLI¥. Slgnad ..Ted Ck¥ko Lion Ckib ol Plyirnlil h CK) M(YTrt)er Date.,.
Lions Club of Plymouth CIO Accounts for the year ended 30 June 2023 General Administration Account
| Income | Expenditure | ||
|---|---|---|---|
| £ | £ | ||
| Administration / President :- | |||
| Membership Subscriptions 2022/23 | 1638.00 | LCI District Dues £752.45 | |
| Membership Subscriptions 2023/24 |
156.00 |
District Dues £825.00 | 1577.45 |
| Gift Aid received on Subscriptions Bottle Rafe/Lion Tamer |
341.25* 225.93 |
Treasurers Expenses. Secretary’s Expenses. |
22.80 84.45 |
| Donation Received | 40.00 |
Insurance | 44.25 |
| Insurance Contribution from Charity Account. | 74.15 | Miscellaneous ( See Notes ). | 277.66 |
| Depreciation of Container. | 145.00 | ||
| President’s Expenses. | 87.00 | ||
| Surplus |
236.72 | ||
| __ | __ | ||
| 2475.33 | 2475.33 | ||
| Social :- | |||
| Handover Lunch 2022 | 140.00 | 425.60 | |
| Christmas Dinner 2022 | 562.02 | 553.00 | |
| Charter Lunch 2023 | 902.00 | 930.17 | |
| Charter Lunch 2023 Rafe Skittles Rafe |
93.50 56.00 |
||
| Coronation Tea | 30.00* | ||
| French Lions Visit | 275.00 | 262.50 | |
| Murder/Mystery Event | 262.00* | ||
| Handover Lunch 2023 Deposit | 100.00 | ||
| Handover Lunch 2023 | 568.00 | 474.50 | |
| Handover Lunch 2023 Rafe |
50.00* | ||
| Charter Dinner 2024 Deposit Defcit |
107.25 | 300.00 | |
| __ | __ | ||
| 5521.10 | 5521.10 | ||
| __ | __ |
- These monies comprise the 60th Charter 2024 Dinner Special Reserve Account which will, hopefully , be used to supplement and finance some costings arising from this event
Lions Club of Plymouth CIO Accounts for the year ended 30th June 2023 General Administration Account continued Reprn8enled by :" Uoydy Bank Admlnl8trats'on Account, . Openlng Balp4nce as )t 1 st June 2022 Plus Admln Surplus £236,72 and D6preclatlon of Contakner t145.00 £ 3222.54 18t July 2022 3(Xh Jun8 2023 Admln £ 2034.83 E 2503.66 £ 381.72 E3804,28 107.25 Pre8ldent E 120.00 Le88 Sodal Deflclt £, 113.1)J Social. £1D67.71 £, 822.21 3497,01 574.50 Pkns 2 Unpresonted cheque8 As ot 30th June 2023 60th Chorter Dhn9r Re8erve £ 832,76 Ck)slng Bafonce os ot 30th June 2023 4071.51 t3222,54 £4071.51 Not on the Genoral Admlnl8tr8tlon Account lor Ihe year ended 30th Juno aiii 1 ThE3re are no balanc.,ng or unr()coKled flgure8 hcludod h thes8 accounts 2 Tho only Ogtlinaled Ilgure In these accounts Is a flgure repre8entlng 10% of the wrflten do%vn allowance for th& depreclatlon of the Contalner complled onnually M18cellaneoua Expon809 :. P> Presldent Pln Bodge Purchase 012 X PreSIdent Presents Bars for Choin ol Oflice Poslage for Llon Flag Plymouth CC for Lottery Fee. Plyrrptoii CC meberShIp Fee. Purchase o12x Presenlatlon Plaques, Cost lo Engrave predent Bar Cost lo LCI lor new Pfesldent Rlbbon. Cost ol Balloons with Llons Logo, Cost of Flowors glc Handover 2023 23.96 58,98 20.00 5.00 11.98 17.95 27.95 20.90 25.00,
Llons Club of Plymouth CIO Accounts lor the year ended 30th June 2023 Charity CIO Accou Income Expendlture 492.20 Soup Run Expenses. Insurance contributlon fr) Charlty AccoLrit 74.16 Mlscellaneous Expendlture (see Notes> 53.95 314.88 Ladies. 85DD.25'" Fund )dis Store collection Donatlons Fleceived (see Notes ) Donations to Soup Run Donatlons ;. Mary Thomas. Colin Stideford Walty Pars 189.90 447.25 475,00 £150,00 £325.(K) £810.51 1285.51 2360,62 587,66 Bucket Shakes Gift Ald Bucket Shakes Harewood House. 380.00 487.53 569.00 1436,53 271.00 334.95 72 ,50 40.80 18.50 so.00 220.00 960.00 302.00 248.91 270.00 Tamerton Foliot Fair Yealmpton Show 20.00 26.00 Twnerton Follot Fabr Yealmpion Show Sklttles Evening September 2022 Profit. Gift Aid received for Small Donatlons Sponsored Knlt Late Income Hareivood House Chrlstmas Fair Skittles April 2023 Qulz Night Qu2 Night Raffle Plymouth Carnival Plympton Lamb Feast 76.00 771.7S Sklttles AFxil 2023. Quiz Night. 15.00 20.00 100.00 Plymouth Carnival Plympton Lamb Feast Monies ivithdrawn for Envèlope Game Deflclt 933.05 10464.18 10464.18 ' Breakdown provlded on next page
Llons Club of Plymouth CIO Charlty CIO Account Notes on the Accounts for the year ended 30th June 2023 contlnued LCOP Charitable Contributions and Donations made under FUND ;. Motor Neurme Disease Assoclatlon Plymcxrth Group - In memory of Llon Colin Stldef(xd MD Youth Trust Sparkwell Playgroup Trust Plymouth Mayflower Specials Devon a Cornwall Food Actlon Pakistan Floodlng Appeal The Island Trust Oc&an Discoverabllity - b memory of Lion Wally Pafson Reach South Academy Trust Joint Humanitarlan Appeal Plymouth Hospltals General Charity-Rwben & Mari6 Heathershaw Memorial Fund. Allle Cheeseworth Donation Nadlne's Fundralser Just Givlng Children's Hospice South West University of Plymouth for Braln Tumour South West Devon Free Wheelers { formerly Devon Blood Blkes ) Mac Millan Cancer Support Erme Valley Ivybridge Rangers Erme Valley Ivybridge Gukles Plymouth Plsces Swimmlng Club Total pald from Fund {19) Grand Total Charitabl8 contributionDonatirMS ma(Je In year 325,rKI 84.00 120,00 201J,00 70.00 100.00 800.00 200.00 100,DO 3000.00 Ocean Suite Gynaecology Unit 100,00 201.25 1200.00 1200.00 200,00 250.00 50,00 50.00 250,00 8500.25
Lions Club of Plymouth CIO Administration, CIO and Charity Trust Fund Accounts
Balance Sheet as at 30th June 2023
| Capital Account Balances :- | £ | £ | |||
|---|---|---|---|---|---|
| Tangible Asset :- | |||||
| Opening Capital Brought Forward from previous | Container at cost |
£1620.00 | |||
| Accounting year as at 1st July 2022 :- | Less Depreciation to date | £ 307.00 | |||
| __- | |||||
| Container at Written Down Value. | 1313.00 | ||||
| Bank Balances as at 1st July 2022 :- | |||||
| Lloyds Bank Administration Account | £3060.54 | Bank Balances as at 30th June 2023 :- | |||
| Plus Admin Surpluses of £236.72 and Less | |||||
| Social Defcit of £107.25 |
£ 129.47 | Lloyds Bank Administration Account :- | 4071.51 | ||
| __ | Account Number 00034727 | ||||
| £3190.01 | Includes 60th Charter Dinner Reserve | ||||
| of £832.75 to be used towards cost | |||||
| Plus 2 Unpresented Cheques as at 30th June 2023 £574.50 | of the event | ||||
| ___. | 3764.51 | ||||
| Lloyds Bank Lions Club of Plymouth CIO Account. | Lloyds Bank Charity CIO Account :- | 6194.25 | |||
| and Lloyds Bank Lions Club of Plymouth Charity | Account Number 47618360 | ||||
| Account :- |
£8747.30** | ||||
| Lloyds Bank Charity Account :- | Nil | ||||
| Less Charity CIO Defcit |
£ 933.05 | 7814.25 | Account Number 00025841 | ||
| ____ | ____ | ____ | |||
| **Includes the £1620 original cost of the Container | |||||
| Purchased in September 2018 from Charity Account 00025841£11578.76 | £11578.76 | ||||
| ____ | ____ |
Lions Club of Plymouth CIO
Treasurers Report for the year ended 30th June 2023
The Club’s financial position remains roller coaster with an overall surplus of £129.47 arising Administratively in the Accounts for the year ended 30th June 2023 and a deficit of £933.05 from the Club’s Charitable activities.
The figures continue to be affected by Covid 19 disruption and the Club’s reduced fundraising and socialising during the year but despite this my Report does support a sterling effort by everyone connected with the Club to achieve the figures and position reflected in the Accounts which is summarised as follows :-
Administration
Club Members who paid £1794 Subscriptions contributed the majority of the Club’s income received during the year ended 30th June 2023 which in turn funded the £1577.45 Lions Club International, Multiple District and District Dues. Other income received was £341.25 Gift Aid claimable from certain Member’s subscriptions, a £40 Donation from an ex Member and £225.93 from the Bottle Raffle/Tamer collections made at each monthly Business Meeting.
Administration Expenditure consisted of several miscellaneous items identified in the Notes to the Accounts , insurance paid of £44.25 and nominal amounts to reimburse our Treasurer and Secretary for administrative expenses they incurred on behalf of the Club.
Depreciation of the Container sited at Elfordleigh used to store the Club’s equipment has been included in the Accounts at 10% for the year to write off the cost of the Asset over its expected useful life.
Social
The Social Committee arranged a Christmas Dinner, Charter Luncheon and Handover Luncheon during the year ended 30th June 2023 as well as a Coronation Tea, French Lions Visit and a Murder Mystery Event.The monies paid by everyone attending these functions and the costs attributable have been included in the Accounts.
During the year a 60th Charter 2024 Dinner Reserve was set up, funded by selected events which were attended and financed only by Club members and their guests, to supplement costings arising during next year’s 60th Charter celebrations. The Reserve currently has a credit balance as at the 30th June 2023 of £832.75
Charity CIO
Despite the fact fund raising was again somewhat reduced from pre Covid years we did raise £2360.62 plus £567.66 Gift Aid from the Christmas Bucket Shakes, £1436.53 from three weekly stints at Harewood House and we enjoyed various profitable amounts arising from a Quiz Night, the Yealmpton Show, Tamerton Fare, Plymouth Carnival and Plympton Lamb Feast. Donations received from third parties totalled £1732.76 , Gift Aid of £40.80 was received for small donations and £169.90 from our Londis Store Glenholt collection boxes.
The Club financially assisted and participated in the Soup Run during the year ended 30th June 2023 incurring £492.20 Soup Run expenses backed by Donations totalling £475.00 , the Ladies donated £314.88 to a deserving cause and £53.95 miscellaneous items were expended on charitable causes.
The jewel in the crown as far as our Charitable activities were concerned during the year ended 30th June 2023 were the financial donations totalling £8500.25 made to the 19 Charitable/ Organisations many of which were located within our local community.
Charity Trust Fund -Reuben Heathershaw Memorial Fund (RHMF)
I am pleased to report that the total amount in this Fund topped up by the Club ’s own Fund Monies to £3000.00 was spent during the year equipping, refurbishing and renovating a room in the Ocean Suite in the Gynaecology Unit at Derriford Hospital .The completion of this work has, therefore, brought financial closure to the Memorial Fund and has resulted in a nil balance arising as at the 30th June 2023 in our Lloyds Bank Charity Account number 00025841.
Balance Sheet as at 30th June 2023
This continues to show healthy credit balances accounts as at 30th June 2023 in each of our other two Lloyds Bank accounts.
Lion Jeff Horgan Treasurer Lions Club of Plymouth CIO