## **Trustees' Annual Report for the period**
Period start date
Period end date
1st April 2024 **To** 31st March 2025
**From**
## Section A Reference and administration details
## **Charity name The Great Dalby Village Hall**
**Other names charity is known by**
> **Registered charity number (if any) 1183961**
**Charity's principal address** Great Dalby Village Hall
19 Top End Great Dalby **Postcode LE14 2HA**
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr Russell Pride|Chairman/Treasurer||Great DalbyVH Committee|
||Mr James Fryer|DeputyChairman||Great DalbyVH Committee|
||Ms Charlotte Winn|||Great Dalby VH Committee|
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||N/A||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address** N/A
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed, based on the Charity Commission Foundation model constitution. Type of governing document (eg. trust deed, constitution) CIO (Charitable Incorporated Organisation)
How the charity is constituted
- (eg. trust, association, company)
By Appointment of the Great Dalby Village Hall Committee Trustee selection methods
- (eg. appointed by, elected by)
March **2012**
**TAR**
1
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Trustees**
Our constitution governing document sections 8 & 9 provides guidance on recruiting new Trustees and where to seek further guidance from the Commissions web site. Further we have a policy document “Trustee & Committee Operating Procedures” specifically on the topic.
## **Policies - general**
As reported in last year’s TAR we have in place 11 policy documents structured to the requirements of our village hall. **Safety**
We have a structured set of health and safety documents compiled into a 47page manual on display in the hall that includes imagery to assist in quickly identifying the key features of the hall and its surroundings.
## **Relationship with related parties**
Our prime user is the Great Dalby Pre-school which is also a charity organization. Recently we have lost a direct representative from the Pre-school on our committee but are expecting to rectify this situation at the AGM planned for 6th June 2025.
## **Trustees and Committee members**
At the upcoming AGM both the Chairman/treasurer plus the facilities manager are not standing for re-election due to age concerns. The former is also a Trustee. It is anticipated that new members will come forward at the AGM.
## **Section C Objectives and activities**
**Summary**
To promote for the benefit of the inhabitants of Great Dalby without **Summary of the objects of the** distinction of sex, sexual orientation, race or of political, religious or other **charity set out in its** opinions, by associating together the said inhabitants and the local **governing document** authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants.
**Summary of the main Setting activities undertaken for the** The Hall is at the heart of the Great Dalby village community, a small rural **public benefit in relation to** village with approximately 150 houses. There are no other indoor community **these objects** areas or facilities. The Village Hall, built on land gifted to the village in 1938, has provided a community space for social interaction and has been managed **(include within this section** as a not-for-profit facility by the local community ever since. **the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Charity Guidance & Public Benefit**
The trustees have all signed and the other committee members of The Great Dalby Village Hall have all received copies of the Constitution and the “Welcome – you’re a charity trustee” document.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
2
## **Social Investment.**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Following discussions initiated by the Borough Council we agreed to provide a “Food Bank” facility at the hall, open weekly. We received a grant of £2460 for this, that could be spent on relevant hall improvements. These are in hand and essentially completed but after 1 year the council deemed there was no further need of the facility as other local equivalents were better utilized.
## **Volunteers**
In 2022 we set up our “Social Committee” that provides a number of events each year for the benefit of the local community. There are currently about 9 active members and this enables the main committee to concentrate more on the day-to-day management and maintenance of the hall itself. This financial year has seen several major successful events that have all been selffinancing.
## **Need for replacement Committee members and Trustees**
The Chairman who is also the Treasurer and the Facilities manager are both standing down at this year’s AGM planned for the 6[th] June2025, due to age constraints. It is anticipated that new volunteers will come forward at the event.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
## **Setting**
The Hall is at the heart of the Great Dalby village community, a small rural village with approximately 150 houses. The Village Hall, built on land gifted to the village in 1938, has provided a community space for social interaction and has been managed as a not-for-profit facility by the local community ever since.
## **Pre-School - Education**
The first recorded payment for a Pre-school in the village hall was in 1997. The Hall has been used ever since to provide a pre-school. This enables young children to make friends before transition to the village primary school – which is on the opposite side of the road to the Hall. The Pre-School continues to remain open 5 days a week with 4 full days and one half-day. This year it provided 61% of our income stream.
## **Food Bank**
The hall agreed to support the local councils request to set up a Food Bank that ran for one year, but it’s under utilization has led to its closure.
**Regular Local Social Group Activities and Voluntary Organizations**
Our Social Committee has organized several major social events including the Coronation in the village, that have all received much praise. Our new Music Rehearsals for young children group are providing about 7% of our income and have signed up for a new series of classes for the next financial year. **Private Functions – Community Recreation & Social Welfare**
The Hall continues to be available at minimal hire cost for private hire and the last year we had a total of 21 bookings providing about 18% of our income.
## **Section E Financial review**
March **2012**
**TAR**
3
## **Brief statement of the**
## **charity’s policy on reserves**
Our bank Business account is used to hold a reserve of at least £2000 and money is transferred whenever possible to this interest earning account. In March 2024 we received a grant of £2460.92 from Melton Council for investment in kitchen improvements towards managing a food bank, which has been specifically ring fenced in our CC16a return as a reserve amount.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Principal funding sources**
Our principal sources of income arise from letting of the village hall facilities, in particular to local organisations as well as to individuals, both for recreational, social, and educational purposes. The pie chart below provides a detailed breakdown of our major income sources. Our main income source is the weekday use of the premises by the Pre-school.
## **Expenditure supporting key objectives & Investment Policy**
This only relates to investing in the hall itself, built in circa 1935, maintaining a reasonable state of repair and decoration, replacing/ repairing equipment and ensuring Health & Safety standards and disabled access are met.
March **2012**
**TAR**
4
Section F
Other optional infonnation
Section G
Declaration
The trustees declare that they have approved the trustees, port above.
Signed on behalf of the charity's trustees
Signaturels}
Full namelsl
Position leg Sècretary, Chair,
etcl
Russell Desmond Pride
esF
Chaiman & Treasurer
Trustee
Date
3p1 Novetnber 2025
TAR
March 2012
||**Great Dalby Village Hall**|**Great Dalby Village Hall**|**Great Dalby Village Hall**|**Great Dalby Village Hall**|**Great Dalby Village Hall**|**1183961**|**1183961**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Receipts andpayments accounts**|||||||||
||**For the period**
**from**||1st April 2024||**To**||31st March 2025|||
|||||||||||
|||||||||||
|**Section A Receipts and payments**||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Govern. Grant remaining|**-**||**-**||**-**||**-**||**3,496**|
|All local Clubs|**743**||**-**||**-**||**743**||**1,221**|
|Election hires|**520**||**-**||**-**||**520**||**260**|
|GD Pre-school|**5,762**||||||**5,762**||**5,444**|
|Carpark hire|**480**||**-**||**-**||**480**||**480**|
|Private hall functions|**1,682**||**-**||**-**||**1,682**||**1,314**|
|Bank Interest|**281**||**-**||**-**||**281**||**263**|
|Corronation event|**-**||**-**||**-**||**-**||**1,060**|
|**_Sub total_**_(Gross income for_
_AR)_|**9,468**||**-**||**-**||**9,468**||**13,538**|
|||||||||||
|**A2 Asset and investment**
**sales, (see table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Total receipts_**|**9,468**||**-**||**-**||**9,468**||**13,538**|
|||||||||||
|**A3 Payments**||||||||||
|Capital|**-**||**-**||**-**||**-**||**9,496**|
|General maintenance|**723**||**-**||**-**||**723**||**2,434**|
|Insurance|**872**||**-**||**-**||**872**||**922**|
|Gas|**1,403**||**-**||**-**||**1,403**||**2,238**|
|Water|**752**||**-**||**-**||**752**||**448**|
|Electricity|**834**||**-**||**-**||**834**||**1,130**|
|Cleaning|**1,168**||**-**||**-**||**1,168**||**1,312**|
|PRS - music & TV licences|**268**||||||**268**||**319**|
|Social events - Pettycash|**68**||||||**68**||**132**|
|Bank Charges|**61**||**-**||**-**||**61**||**60**|
|Corronation event|**-**||**-**||**-**||**-**||**2,282**|
|**_Sub total_ **|**6,149**||**-**||**-**||**6,149**||**20,772**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**|||
|**_Sub total_ **|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Totalpayments_**|**6,149**||**-**||**-**||**6,149**||**20,772**|
|||||||||||
|**_Net of receipts/(payments)_**|**3,319**||**-**||**-**||**3,319**||**- 7,234**|
|**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|
|**A6 Cash funds lastyear end**|**14,957**||**2,461**||**-**||**17,418**||**24,653**|
|**_Cash funds thisyear end_**|**18,276**||**2,461**||**-**||**20,737**||**17,419**|
|||||||||||
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