Trustees’ Annual Report for the period
From: 1[st] Oct 2020
To: 30 Sept 2021
Charity name: Friends of Rowntree Park
Charity registration number: 1183948
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity’s objects are for the public benefit to: promote the conservation, protection and improvement of the physical and natural environment of the Rowntree Park as a place of environmental interest and amenity value, 2) advance the education of people of all ages in relation to the history, biodiversity and other aspects of Rowntree Park and related issues, 3) provide facilities and opportunities for public education, recreation and other leisure interests within Rowntree Park, 4) promote civic responsibility, volunteering, health and wellbeing among the users of Rowntree Park. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
● Organise volunteers to carry out gardening, litter-picking and other practical tasks in the park, in order to improve the Park ● Organise a programme of activities and projects for people of all ages and backgrounds, within the park ● Offer Forest School and similar environmental education ● Run a membership scheme for the Friends ● Co-operate and collaborate with other significant partners, including the council, York Cares etc. ● Manage all of the above in a safe and effective manner. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance on public benefit, and we believe that the work of the Friends does provide plentiful public benefit, as outlined above. |
Additional information (optional)
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | NA |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | ● Our volunteers are essential – they do the practical hands-on work and provide a lot of the inspiration for the projects and activities that happen. ● We only have a small amount of paid assistance - and these individuals contribute many more hours, as unpaid volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | ● Increased volunteer numbers, recruited new volunteer leaders and clarified induction processes: the charity offers more opportunities for volunteering and we feel more certain that the work is carried out in an effective and safe way. ● New website, more regular social media posts and more prominent signage in the park: the passion and focus of the charity is now much clearer to the public. ● Increased level of Friends’ membership – more people are aware of our work, and of the activities available. ● Planned a budget, although the implementation of this was much disrupted by Covid restrictions, and spendingwas down over theyear: |
the charity is able to show that their income is well-spent.
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Achievements against objectives set |
Para 1.41 |
● In a tough year, due to Covid restrictions, we couldn’t do as many gardening and other sessions as planned. However, the number of volunteers continued to grow throughout the year, as did the number of Friends who support us with their memberships. ● A key objective was to recruit more trustees, and we have successfully found a group of high-class appointees. |
| Performance of fundraising activities against objectives set |
Para 1.41 | NA |
| Investment performance against objectives |
Para 1.41 | NA |
| Other | NA |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Unrestricted fund profit of 11k, leaves charity in strong financial position. Aim to see a reduction in reserves in line with the reserves policy in 21/22 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in line with our reserves policy, to cover flooding, loss of income and potential future projects |
| Amount of reserves held | Para 1.22 | £22,588 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
● Membership of the Friends (£5 per person, per year) ● Fees paid to attend our events ● Grants for specific projects |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | ● Day-to-day management of the charity is the responsibility of one person. ● When the park floods, our activities cease, which impacts our income, and the park’s public profile. ● The city council is under-funded and the paid staff in charge of the park are severely over-stretched, meaning that there is even more call on our resources. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Resolution passed at convened meeting. |
| Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 NA The charity’s organisational structure and any wider network with which the charity works Para 1.51 NA Relationship with any related parties Para 1.51 NA Other Reference and Administrative details |
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 NA The charity’s organisational structure and any wider network with which the charity works Para 1.51 NA Relationship with any related parties Para 1.51 NA Other Reference and Administrative details |
|---|---|
| Charity name | Friends of Rowntree Park |
Other name the charity uses |
NA |
| Registered charitynumber | 1183948 |
| Charity’s principal address | 33 Curzon Terrace, York YO23 1EZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any) |
|---|---|---|---|
| Catherine Mortimer | Chair | ||
| AnthonyChester | Treasurer | ||
| Matt Segar | From April 2021 | ||
| Becci Blues | From April 2021 | ||
| Stephen Dunthorne | From April 2021 | ||
| Rachael Bevan | From April 2021 | ||
| PollyBennett | From April 2021 From April 2021 |
||
| Jane Mackay | |||
| David Rowsell | To August 2021 To March 2021 |
||
| Ruth Phillips | |||
| Abigail Gaines | To January2021 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
NA |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
NA |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
NA |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Cath Mortimer Anthony Chester Full name(s) Catherine Jane Mortimer Anthony Chester Position (eg Secretary, Chair Chair, etc) Treasurer Date 16.10.21
| Charity Name | No (if any) | |||
|---|---|---|---|---|
| Friends of Rowntree Park | ||||
| Receipts and payments accounts | CC16a | |||
| For the period from Period start date 1/10/2020 |
To | Period end date 30/09/2021 |
Section A Receipts and payments
| Unrestricted funds |
Restricted funds | Restricted funds | Endowment funds |
Total funds | Last year | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||||||||||
| A1 Receipts | ||||||||||||||||||||
| Memberships | - | 4,450- | - | -- | - | -- | - | 4,450- | - | 3,680- | ||||||||||
| Merchandise | - | 1,818- | - | -- | - | -- | - | 1,818- | - | -- | ||||||||||
| Events | - | 4,940- | - | -- | - | -- | - | 4,940- | - | 3,216- | ||||||||||
| Craft Group | - | 516- | - | -- | - | -- | - | 516- | - | -- | ||||||||||
| Forest School | - | 4,038- | - | -- | - | -- | - | 4,038- | - | 1,638- | ||||||||||
| Duck Food Sales | - | 1,667- | - | -- | - | -- | - | 1,667- | - | -- | ||||||||||
| Donations | - | 606- | - | -- | - | -- | - | 606- | - | 581- | ||||||||||
| Events bookings | - | 2,298- | - | -- | - | -- | - | 2,298- | - | -- | ||||||||||
| Grants | - | -- | - | 17,194- | - | 17,194- | - | 4,342- | ||||||||||||
| - | 20,332- | - | 17,194- | - | -- | - | 37,526- | - | 13,457- | |||||||||||
| Sub total(Gross income for AR) |
| A2 Asset and investment sales, | |||||||||||||||||||||
| (see table). | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| Sub total | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Total receipts ** | - | 20,332- | - | 17,194- | - | -- | - | 37,526- | - | 13,457- | |||||||||||
| A3 Payments | |||||||||||||||||||||
| Events | - | 1,059- | - | -- | - | -- | - | 1,059- | - | 742- | |||||||||||
| Gardening | - | 1,052- | - | -- | - | -- | - | 1,052- | - | 1,565- | |||||||||||
| Craft Group | - | 237- | - | -- | - | -- | - | 237- | - | -- |
CCXX R1 accounts (SS)
14/07/2022
1
| Advertising/Marketing | - 333- |
- 333- |
- -- |
- -- |
- 333- |
- 241- |
|||
|---|---|---|---|---|---|---|---|---|---|
| Merchandise | - 216- |
- -- |
- -- |
- 216- |
- 336- |
||||
| Bird Food/feeders | - 81- |
- -- |
- -- |
- 81- |
- 120- |
||||
| Duck Food | - 532- |
- -- |
- -- |
- 532- |
- 338- |
||||
| Projects | - 1,319- |
- 1,319- |
- 702- |
||||||
| Fees (PayPal, Stripe, iZettle) | - 643- |
- 643- |
- 257- |
||||||
| Insurance | - 497- |
- 497- |
- 427- |
||||||
| Volunteer Retention | - 65- |
- 65- |
- 183- |
||||||
| General expenses | - 115- |
- 389- |
|||||||
| Website/IT | - 531- |
- 531- |
- 269- |
||||||
| Forest School | - -- |
- -- |
- 1,162- |
- -- |
|||||
| Charity management | - 3,249- |
- 3,249- |
|||||||
| Grants Venue Hire |
- 5,145- |
- 5,145- |
- 5,106- |
||||||
| - -- |
- 335- |
||||||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||
| **Sub total ** | - 11,091- |
- 5,145- |
- -- |
- 16,236- |
- 11,010- |
||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - -- |
- -- |
- -- |
- -- |
||||||
| - -- |
- -- |
- -- |
- -- |
||||||
| Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
- -- |
- -- |
- -- |
- -- |
|||||
| - 11,091- |
- 5,145- |
- -- |
- 16,236- |
- 11,010- |
|||||
| - 9,241- |
- 12,049- |
- -- |
- 21,290- |
- 2,447- |
|||||
| - 2,154- |
- 2,154- |
- -- |
- -- |
- -- |
|||||
| - 11,193- |
- 5,107- |
- -- |
- 16,300- |
- -- |
|||||
| - 22,588- |
- 15,002- |
- -- |
- 37,590- |
- 2,447- |
|||||
| Section B Statement of assets and liabilities at the end of the period | |||||||||
| Categories | Details | Unrestricted funds to nearest £ |
Restricted funds Endowment funds to nearest £ to nearest £ |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Endowment | ||
|---|---|---|---|---|
| Categories | Details | funds | funds | |
| to nearest £ | to nearest £ | to nearest £ |
CCXX R2 accounts (SS)
14/07/2022
2
| B1 Cash funds | Cash | - 48- |
- -- |
- -- |
|||
|---|---|---|---|---|---|---|---|
| Bank | - 22,315- |
- 15,002- |
- -- |
||||
| PayPal | - 225- |
- -- |
- -- |
||||
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Total cash funds (agree balances with receipts and payments account (s)) Details Details Details |
- 22,588- |
- 15,002- |
- -- |
|||
| OK | |||||||
| Unrestricted funds to nearest £ - -- - -- - -- - -- - -- - -- Fund to which asset belongs Fund to which asset belongs |
Restricted funds to nearest £ - -- - -- - -- - -- - -- - -- Cost (optional) - -- - -- - -- - -- - -- Cost (optional) - -- - -- - -- |
Endowment funds to nearest £ |
|||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| Current value (optional) |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
|||||||
| Current value (optional) |
|||||||
| - -- |
- -- |
||||||
| - -- |
- -- |
||||||
| - -- |
- -- |
CCXX R3 accounts (SS)
14/07/2022
3
| - | -- | - | -- | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||
| Fund to which | Amount due | When due | ||||||||
| Details | liability relates | (optional) | (optional) | |||||||
| - | -- | |||||||||
| - | -- | |||||||||
| - | -- | |||||||||
| - | -- | |||||||||
| - | -- | |||||||||
| Signature | Name | Date of approval | ||||||||
| A Chester | Anthony Chester | 16/10/2021 | ||||||||
| C Mortimer | Cath Mortimer | |||||||||
| 16/10/2021 |
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
CCXX R4 accounts (SS)
14/07/2022
4
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of harily Name Friends of Rowntr8e Park On accounts for the year ended Sep 2021 Charlty no lif any) 1183948 Set out on pages 1mernber tD include the page nLJmbers of additional sheelsl I report to the trustees on my examination of the accounts of the above charity {Yhe Trust.) for the year ended 30109 12021. Rèsponsibilities and basls As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (°the Act.). I report M respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the appli¢able Directions given by Ihe Charity Commission under section 145(51{b) of the Act. Indep•nd•nt examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination (olkepth dcle which gives me cause lo believe that in, any material respect: the accounting records were not kept In accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting record5', or the accounts did not Comply with the applicable requirements Goncerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'tru& and fair, view which is not a matter considered as part of an independenl examination. I have no concerns and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date.. 10 Name: Relevant professional quallfl¢atlon{s} or body (If any): ftsgoo &EI on oJ- CetknfvJ- Account6MEE IER Oct 2018
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