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| Meeting Title | Meeting Title | ||
|---|---|---|---|
| Date: 8thNovember ‘25 | Meeting Time: 15:.30 Closed 17:15 |
Meeting Location Grimsby | |
| Meeting called by | Secretary: Laura Cox | ||
| Type of meeting | Annual General Meeting | ||
| Facilitator | Chairperson Beverley Towle | ||
| Note taker | Secretary: Laura Cox | ||
| Timekeeper | Laura Cox | ||
| Attendees | Beverley Towle, Maxine Phillips, Nadiah Spencer (Whats App) Lucy McLachlan, Laura Cox and Lorraine Harris |
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| Agenda Topic 1 | |||
| All welcomed by the Chairperson to this years AGM | |||
| Agenda Topic 2 | |||
| Presenter | Chair – Beverley Towle | ||
| Discussion | Matters Arising Minutes of last meeting was read out – All agreed accuracy Matters Arising: Communication continues to be an issue between the UK and Tanzania. On a weekly basis What’s App/Messenger will be used to call via face time with the team, this will sometimes get through but be sporadic, other than that communication is via email. MP/NP explained that when doing face time interviews they had to ask the team to record their answers and send them due to the intermittent internet on that day, this worked will they thought. |
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| Conclusions | Pre-recorded messaging will be used moving forward to talk to the team in Tanz. |
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| Agenda Topic 3 | |||
| Presenter | Chair | ||
| Discussion | The Chairs report was read out covering the past year. All agreed the information was accurate. |
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| Conclusions | Please refer to the attached Annual General Meeting Review24/25. |
Please refer to the attached Annual General Meeting Review24/25. |
|---|---|---|
| Agenda Topic 4 | ||
| Presenter | Treasurer | |
| Discussion | The Treasurer’s report was read out covering the past year. All agreed the information was accurate. Additional Information was added to the report which confirms that 91.43% of funds raised were sent to Tanzania. |
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| Conclusions | Please refer to the attached Financial Report 24/25. | |
| Agenda Topic 5 | ||
| Presenter | Maxine Phillips | |
| Discussion | Community Well-being Organisation is Nations Togethers charity in Tanzania. Their AGM report was read out. At first there were concerns re. the financial aspects as there appeared to be some discrepancies in the recording of finances. On discussion MP realized that the wages/salaries had not been added to the report, this resolved the discrepancy. The Trustees felt that there needs to be further detail about what “other” means in terms of expenses. |
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| Conclusions | LC to liaise with Gloria Silaa/ Acting Manager to update the report ASAP adding salaries. |
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| Action Items | Person Responsible | |
| Action item 1 Discussion on completing future reports in more detail for the AGM |
Laura Cox | |
| Action item 2 GS/Acting Manager in Tanzania to add the salaries to the financial report and also to discuss what expenditure is in “other”. |
Laura Cox | |
| Agenda Topic 6 | ||
| Presenter | Maxine Phillips | |
| Discussion | Trustee Positions The current board stepped down from Trustee positions, these were: |
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| Chairperson Beverley Towle Treasurer Lucy McLachlan Secretary Laura Cox A new board of Trustees was elected into position, these are as follows: Chairperson Maxine Phillips Proposed by: Nadiah Spencer, Seconded by: Laura Cox Treasurer Laura Cox Proposed by: Nadiah Spencer, Seconded by: Lucy Mchlachlan Secretary Nadiah Spencer Proposed by: Maxine Phillips, Seconded by: Laura Cox |
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|---|---|
| Conclusions | The above was agreed by all present. |
| Agenda Topic 7 | |
| Presenter | Beverley Towle and Lucy Mchlachlan |
| Discussion | BT & LMc both have stepped down from Trustee duties due to other commitments, they will continue to be members for Nations Together and help where and when they can. Thanks were given to both ladies for their support over the past few years. Welcome was given to Lorraine Harris who is joining the committee as a member. |
| Agenda Topic 8 | |
| Presenter | Laura Cox |
| Discussion | At an earlier Extraordinary meeting there was a discussion on whether or not to change the age range of the people with learning difficulties that we support in Tanzania , LC felt that there is a great need to help younger children who are also excluded from experiencing all that NT/CWO offer to its current service users. In the Kilimanjaro Region of Tanzania there are limited services for adults or children with learning difficulties so offering opportunities to younger children will provide a safe space for them to explore, experience, and develop in an inclusive setting where their disabilities are seen and understood. This will also offer a support system to parents/caregivers as they watch their children flourish. As discussed at length in the Extraordinary |
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| meeting the need for staff to be DBS checked should be ensured on an annual basis as part of our safeguarding plan. Trustees were in agreement to change the age range of the people we support in Tanzania from birth upwards. |
meeting the need for staff to be DBS checked should be ensured on an annual basis as part of our safeguarding plan. Trustees were in agreement to change the age range of the people we support in Tanzania from birth upwards. |
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|---|---|---|
| Conclusions | MP to contact the Charity Commission to advice on the changes to the Charity Objectives and then to file with the Charity Commission as soon as possible. MP to liaise with Trustees re the outcome and time scales. |
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| Action Items | Person Responsible | |
| Action item 1. Speak with Charity Commission representatives and then file an application with the Charity Commission to change the age range in the Charity Objectives to include children. |
Maxine Phillips | |
| Action item 2. To keep Trustees updated with the outcome from the Charity Commission. |
Maxine Phillips | |
| Action item 3. To discuss with GS/CWO that all staff should be Police Checked on a regular basis annually |
Laura Cox | |
| Agenda Topic 9 | ||
| Presenter | Laura Cox | |
| Discussion | Volunteers LC discussed that she had been in discussions with 2 university students who were going to set up a society at Salford University, Manchester with an aim of gaining volunteers for the Summer of 2026, discussions were going well. However, the students have now decided to not go ahead with this due to start up requirements being too timely. LC has also been talking with Reece P, Reece has been a previous volunteer in Tanzania and also worked with LC for a charity. RP is going to help where he can in terms of media and hopefully help MP with the website ideas. It was felt that a pro-active social media presence would increase the chances of funding and future volunteers. MP suggested a Youtube Channel would be good to introduce, which would have links to various sites. |
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| Conclusions | LC to liaise with RP and MP once we know what capacity RP can help in. |
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| Agenda Topic 10 | ||
| Presenter | Laura Cox | |
| Discussion | Fundraising /Events A round of applause was given to Nadiah Spencer as she has just walked the Inca Trail in Peru, Ran a half marathon, completed the Welsh 3 peaks, and completed a Yogathon of 108 sun salutations all in aid of Nations Together and raised over £2600 – absolutely brilliant. LC shared that she is part of the Humberside International Women’s Group and that Nations Together has been chosen as the 2026 International Charity by its members. This means that fundraising will happen throughout the year and especially on 12thMarch 2026 at the International Women’s Day event, this will raise around £1000 for us MP said that her and her husband Ian are having a Yoga studio built in their garden and are going to hold a “Pay what you think event” at the Open Day of the studio with proceeds coming to Nations Together LC added that she is hosting a monthly auction at hers, the first one held was in October and raised £115.00 LC said she will hold the next auction on the 28thNovember ‘25 and then resume in January 2026. Please donate any items to auction in the coming months. LMc discussed that she has contacted Simon Crahcy who is involved with a charity called Kick It which empowers girls to play football in Africa. SC has responded to LMc and expressed that he would be interested in supporting Nations Together in some way. |
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| Conclusions | LMc to continue conversations with SC | |
| Action Items | Person Responsible |
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| minutes | minutes | |
|---|---|---|
| Action item 1 LMc to have a conversation with SC to ascertain what support he would be able to give to NT and what we would need to provide for him. |
Lucy McLachlan | |
| Agenda Topic 11 | ||
| Presenter | Maxine Phillips | |
| Discussion | Website MP & LMc met with Cara Portess for a consultation on the current website, the feeling was that it was good but advice was given that may help. MP also took feedback from a young person who was asked to critique the site, MP has implemented suggestions. MP to send LC log in details for the web site so that she can pass on to RP if he agrees to help with the web site. MP also asked for all Trustees to send in photos of themselves to be put on the website with a small bio of their selves. |
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| Conclusions | MP to continue doing the good job she is doing with the website with support. |
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| Agenda Topic 12 | ||
| Presenter | Laura Cox | |
| Discussion | Any other business: Dates where penciled in for Nations Together meetings over the next year: 14thMarch 2026 06thJune 2026 10thOctober 2026 AGM Thanks given to all today. |
Meeting closed at: 17.15
Nations Together
Charity Number: 1183933
Annual General Meeting Charity Accounts 1[st] April 2024 – 31[st] March 2025
The financial report outlines the Income and Expenditure streams of Nations Together.
NT funds are sent to Tanzania to cover costs of salaries, transportation, meals, medication, activities and outings for the Service Users we provide for.
The following is a breakdown of all Incoming funding streams and expenditures.
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Income Streams
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Income
Sponsorship Membersgip Events/Donations Gift Aid
Paypal Just Giving Easy fundraising
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| Income | 2023/2024 | 2024/2025 |
|---|---|---|
| Balance at 31.03.2025 | N/A | 1962.93 |
| MonthlySponsorship | 1540.00 | 1650.00 |
| Trustee Membership | 3200.00 | 1580.00 |
| Events & Donations | 3811.00 | 545.00 |
| Gift Aid | 656.28 | 775.34 |
| Paypal | 3563.00 | 738.21 |
| Just Giving | N/A | 1010.30 |
| EasyFundraining | N/A | 39.93 |
| Total Income | 12985.00 | 8301.71 |
Expenditure
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Exependiture
Funds to Tanzania Lloyds Bank Charges Just Giving Fee
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| Expenditure | |
|---|---|
| Funds sent to Tanzania to support the running costs of Nations Together CommunityWell BeingOrganisation |
7590.00 |
| Lloyds Bank Charges | 180.00 |
| Just Giving | 162.00 |
| Total Expenditure | £7932.00 |
Remaining: £369.71
The report indicates a very high proportion of all funds is sent directly to Tanzania to fulfil the objectives of Nations Together Community Wellbeing organisation. This equates to 91.43% of funds raised is sent directly to Tanzania.
We will endeavour to continue to raise awareness and funds to support the charities objectives.
Report Prepared by: Laura Cox Secretary