## **Sunshine Preschool Great Gonerby Annual General Meeting Memorial Hall, Great Gonerby 19[th] March 2024 7pm** Attendees: Chris Meers (Chair), Bec Packham (sec), Steve Cook (Tr), Rowena Harrop (NP), Sallie Cook (T), Steph Preston (T), Sky Farnsworth (parent) Apologies: Sarah Drake (T), Gemma Keeling (T), Abbi Welbourne (T) All present reviewed the previous AGM minutes and agreed it as a true record. This AGM is for the academic year Sept 2022 – August 2023. Chairperson’s report included acknowledging the staff who left (Marie, Sarah, Katie) and the recruitment of new staff (Alix, Shannon, Vanessa). Chris addressed the issue of Staff Retention, to be discussed at the committee meeting in due course. Secretary’s report addressed the paperwork processes in hiring new staff and the training needed to replace staff at the same level. Treasurer’s report (full report available on request) Lincolnshire County Council fees have finally been increased in line with minimum wage increases and cost of living increases. Parent contributions for those paying for non-funded hours have also increased and the preschool is in a very healthy financial position as of 2023. Our fundraising efforts (Ragtex, SKDC lottery, sales of donated clothes and toys amongst others) have been generating a small steady income for the Charity arm of the preschool. Election of Officers Chair: Chris Meers, Proposed by Sallie C and seconded by BP Secretary: Bec Packham, pr by Steve C and sec by RH Treasurer: Steve C, pr by CM and sec by SP Standing down as Trustees: Sarah Drake, Abbi Welbourne Joining Trustees (DBS pending): Sky Farnsworth and Hannah Mendola, Staff Member Lucy Ward. Rowena, Nominated Person to start DBS applications, update Ofsted and Charity Commission. Next AGM November 2024 Date TBC AGM closed 7.45pm ## **Committee Meeting 19[th] March 2024 7.45pm** Treasurer: signatories on account need to switch from Ashleigh (previous Trustee) to Chris Meers as Chairperson. Preschool Insurance: Contents and loss insurance amount was at £20k, this needs increasing to £50k. The premium will increase from £629 to £1318. For loss of income we need to increase cover from £100k to £150k. This premium will increase from £990 to £1600. All agreed to proceed. Funding and pay: Early Years funding is increasing substantially for 2 year olds and under 2’s and Minimum wage is increasing in April. Our main cost has been employing new staff, paying them while doing training courses and course costs. We discussed the need to retain staff as much as possible and to do this the committee decided (minus SC, SC and RH due to vested interest) to increase wages by 12.2% taking the lowest pay level to £13.71 per hour It was decided that more meetings are needed each year and plan to have 3 committee meetings a year in approx. March, June and November (AGM) Sallie asked the Committee for more support at events and fundraising as it often falls to just 2 or 3 people. We need more help organising fundraising events and the trustees really need to step up and offer support, particularly when serious situations or big decisions need to be addressed. Sky offered to enquire with her employer about volunteers to come in and help tidy up the outside area to save us money and to involve the community. Morrisons have a Charity Champion who we could contact for prizes etc. Bec has a Dunelm contact who we could ask to support our fundraising. Next Meeting arranged for June 18th 2024. Meeting ends 8.30pm. Sunshine Pre-school Great Gonerb Accounts For The Year Ended 31st Au ust 2023 Balances at Is¢ Seplember 2022 EXPENDITURE Cash in Hand Lloyds- AIC ****3960 Lloyds- Alc ****0562 Lloyds- A/C ****3463 46.67 Wages ,661.03 Rent 62.261.01 Books. Toys and Equipment 27,007.15 90,975.86 Insurance Snacks Posiage. Siationerl. & Adi'ertising Audii & Accountsn¢)' Fees Consumables Little Moiers Sessions BT Broadband Others 31,888.52 Maintenance 108,435.36 Uniforni Orders 468.40 Mobile Phone 505.00 Websi 2,688.48 Xmas Party 169.95 Family Application 140.28 ICOIOFSTED 507.10 Courses 80.00 Covid Grant Payments 50.00 Little Gi￿leS Yoga 147.40 Bank Charges 2.115.00 Easter 57.66 Gitis 117,220.59 6,200.00 2,711.60 944.64 1,339.48 25.21 80.00 1,597.46 935.00 525.66 754.75 228.29 358.00 221.57 337.91 114.50 1,425.60 70.00 154.08 2,075.00 770.00 92.82 50.00 645.70 INCOME Paren15 Fees LCC Bank Interesi Received SKDC Lolto Donations & Fundraising Uniform Orders Broadband Contributions Xmas Fundraising Golf Raffle Truck Raffle TnmhnlA Covid 19 Parent Grants Amazon Smile Balances ai 31sl Augusi 2023 Cash in Hand Lloyd5- AIC ****3960 Lloyds- AIC •***0562 Lloyds- Alc ****3463 182.91 574.02 71,449.39 27.144.83 99,351.15 238.229.01 238.229.01 These accounts are in accordan¢¢ with the books. vouchets and inforn]ation supplied to me. J. M. Jones 7th November 2023 Sunshine Pre-school Great Gonerb Accounts For The Year Ended 31st Au ust 2023 Balances at Is¢ Seplember 2022 EXPENDITURE Cash in Hand Lloyds- AIC ****3960 Lloyds- Alc ****0562 Lloyds- A/C ****3463 46.67 Wages ,661.03 Rent 62.261.01 Books. Toys and Equipment 27,007.15 90,975.86 Insurance Snacks Posiage. Siationerl. & Adi'ertising Audii & Accountsn¢)' Fees Consumables Little Moiers Sessions BT Broadband Others 31,888.52 Maintenance 108,435.36 Uniforni Orders 468.40 Mobile Phone 505.00 Websi 2,688.48 Xmas Party 169.95 Family Application 140.28 ICOIOFSTED 507.10 Courses 80.00 Covid Grant Payments 50.00 Little Gi￿leS Yoga 147.40 Bank Charges 2.115.00 Easter 57.66 Gitis 117,220.59 6,200.00 2,711.60 944.64 1,339.48 25.21 80.00 1,597.46 935.00 525.66 754.75 228.29 358.00 221.57 337.91 114.50 1,425.60 70.00 154.08 2,075.00 770.00 92.82 50.00 645.70 INCOME Paren15 Fees LCC Bank Interesi Received SKDC Lolto Donations & Fundraising Uniform Orders Broadband Contributions Xmas Fundraising Golf Raffle Truck Raffle TnmhnlA Covid 19 Parent Grants Amazon Smile Balances ai 31sl Augusi 2023 Cash in Hand Lloyd5- AIC ****3960 Lloyds- AIC •***0562 Lloyds- Alc ****3463 182.91 574.02 71,449.39 27.144.83 99,351.15 238.229.01 238.229.01 These accounts are in accordan¢¢ with the books. vouchets and inforn]ation supplied to me. J. M. Jones 7th November 2023