2025-03-31-accounts

BERRICK AND ROKE VILLAGE HALL CIO – ANNUAL REPORT

Aim and purposes

Berrick and Roke Village Hall aims to provide the facility of the Village Hall for the benefit of the local parishioners.

The CIO is also specifically responsible for the running and maintenance of the Village Hall, Cow Pool, Berrick Salome.

Objectives and Activities

The Charity manages Berrick and Roke Village Hall, forming the very centre of village activities.

The Hall consists of a single storey complex containing three letting rooms: Main Hall, Meeting Room and Community Room, in addition to a kitchen.

The complex is used by a wide range of village organisations for social, educational, artistic, and entertainment purposes. It is also used by semi-commercial organisations, for example exercise and keep fit classes. The Hall also hosts family parties.

The CIO continues to focus on its central purpose of providing high quality meeting and event space for the Berrick and Roke community

Achievements and Performance

We are delighted to report that the Charity has, for the third year, increased its income from the hire of the hall's facilities to £16,281, almost a 70% increase.

The demand for the hall's excellent facilities continues to rise, supported by the return of more numerous events hosted by our main hirer, the Wallingford Bridge Club.

Financial Review

The Berrick and Roke Village Hall accounts have been filed alongside this report. Income from hall rentals, our main source of income, has increased from £9543 to £16,281. Costs have decreased slightly (down by £881) due to savings in electric and oil use. Overall, however, reserves have significantly increased, and the Hall remains secure financially.

Reserves policy

The Charity's reserves policy is to maintain a minimum sum of £2000 for general running costs and other commitments that, in conjunction with the income generated by our longterm hire agreement, reflects a 12 month ‘buffer’.

The Berrick and Roke Village Hall CIO currently holds reserves of £16040 at year end (a 100% increase on previous year) and the treasurer actively monitors all spend and income on a monthly basis.

Volunteers

The Berrick and Roke Village Hall CIO currently has no volunteers other than the trustees.

Structure, governance and management

The Trustees are pleased to present their third Report and Financial Statements of the Charitable Incorporated Organisation, charity number 1183907.

The Board of Trustees also act as the Management Team, and are listed below:

• Jonathan Parkinson (Treasurer Village Hall CIO)

• John Bird (Chairman Village Hall CIO)

• Andy Batt

• Amanda Moser

Andy Batt and Amanda Moser became trustees during this year. Jonathan Parkinson has indicated his wish to resign and his replacement will be announced in the coming year.

Administrative information

The Berrick and Roke Village Hall is situated in Cow Pool Berrick Salome and part of the Parish of Berrick and Roke.

Summary

This, our third year operating as a CIO, has been extremely positive one, seeing the continued growth in hiring’s and use of the hall. Our main contracted tenant, Wallingford Bridge Club (WBC), have been very successful in growing their events and, in turn, their use of the hall. We thank them enormously for their continued support.

We would also like to express our full appreciation for the support, commitment and dedication of the Trustees that make up the Village Hall Management Committee (VHMC) members; all of whom have generously given up their time to ensure that the Village Hall is not only fit for purpose but, more importantly, has a viable long term future.

Financially the Hall has achieved its objective and now not only has significant reserves, but also significant ongoing income to support its future operation.

A Health and Safety Assessment and a Fire Risk Assessment have been undertaken with no significant issues arising.

The Village Hall is available for hire at a very reasonable £20 per hour. Over the year, it has been well used for all sorts of events. Highlights during the last 12 months have been a number of fun children’s parties, a series of Pilates classes and continued regular Bridge events.

Berrick & Roke Village Hall CIO

Summary of receipts & payments for the Y/E 31/03/25

	2023/24 8476.75 1067.5 2453.05	RECIEPTS Contracted Tenant - Bridge Club Rent Other Rent Refunds from Electric Suppliers TOTAL PAYMENTS Cleaning Maintenance Oil Insurance Electricity Professional Fees Licences TOTAL SUMMARY Balance B/F Total Reciepts Total Payments Creditors Debtors Represented byLloyds Acc 01068218	2024/25 15242.48 1038.5 0	2024/25 15242.48 1038.5 0
	11997.3		16280.98
	1654.57 2103.36 820.58 912.33 3182.72 351.12			1194.22 3505.45 385.42 958.47 1966.74 132.72
	9024.68			8143.02
	4930.12 11997.3 9024.68 0 0 7902.74			7902.74 16280.98 8143.02 0 0 16040.7