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2023-12-31-accounts

Trustees’ Annual Report for the period from 1[st] January 2023 to 31[st] December 2023

Section A
Reference and administration details		 Section A
Reference and administration details
Charity name TERRINGTON VILLAGE HALL & RECREATION GROUND
Registered charity number 1183854
Charity’s principal address Terrington Village Hall
Mowthorpe Lane
Terrington
York
YO60 6PZ

Names of the charity trustees

Trustee name Office (if any) Dates acted (if not
for whole year)		 Name of person (or body) entitled
to appoint trustee (if any)
1 Paul Stevenson Elected - Chairman Full Year
2 Dave Gaskell Elected - Secretary Full Year
3 Rob Ashdown Elected - Treasurer Full Year
4 Jan Pilgrim Elected Full Year
5 Julie Kaye Elected Full Year
6 Linda Irving Nominated Full Year Tennis Club
7 Gerry Bradshaw Nominated Full Year Terrington Arts & PCC
8 Jane Hanstock Nominated Full Year Terrington Arts
9 Mike Barber Nominated From 9th May 2023 Garden Club

Trustees Annual Report (TAR) for the year to Dec 2023

Page 1 of 11

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The charity’s governing document is a Constitution dated 12thJune 2019
How the charity is constituted The charity operates as a Charitable Incorporated Organisation (CIO).
Trustee selection methods The CIO’s committee is constructed as follows. There can be up to 5
“elected trustees”. Each elected trustee serves a 2-year term expiring at the
end of an AGM. So as to ensure some continuity of committee from year to
year, terms are ‘staggered’ so that only some of the elected trustees come
up for election in any given year. Nominations for election must be received
in advance of the AGM and the election takes place at the AGM itself. There
can also be a number of “nominated trustees”. The committee maintains a
list of “Nominating Bodies” and each of these organisations is invited to
appoint a trustee for a term of their choosing. The constitution requires that
the Parish Council is always invited to appoint a trustee, again for a term of
its choosing. Finally, the committee may resolve to appoint up to two
“co-opted trustees” at any properly constituted meeting, their term being from
the date of that meeting to the end of the next AGM or earlier, as decided.
This is set out in the Constitution.

Additional Governance & Management Details

The management committee of trustees typically meets every two months.

To guide the management committee in exercising its duties, the following policy statements have been adopted:

As a Management Committee, we recognise our responsibilities and legal obligations to protect the building, its users, visitors and contractors through adequate and appropriate insurance, risk assessment and maintenance.

The village hall is insured by Allied Westminster in respect of buildings cover, contents, public liability, employer’s liability, hirers liability and legal expenses.

Regulatory obligations:

We have a documented Risk Assessment for the Premises as well as a separately documented Fire Risk Assessment and various additional checks are carried out as part of these. There is also a template Risk Assessment for an Event which is used whenever the village hall organises a show, and which is made available to hirers to assist in the planning of their own events.

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Section C Objectives and activities The objects of the CIO are: Summary of the objects of (1) the provision and maintenance of a village hall and recreation ground for the charity set out in its the use of the inhabitants of The Area Of Benefit without distinction of governing document political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants; and (2) that the Specified Land shall be used for the purpose of furthering the said objects of the CIO. The Area Of Benefit is the Parish of Terrington with Wiganthorpe and Ganthorpe and its immediate vicinity. The Specified Land is that which includes the site of the building, plus outbuildings, tennis courts, playground and recreation ground. When the Charity was a Charitable Trust, this land was vested in the Official Custodian of Charities but, as part of the process of converting to a CIO, the land has been transferred to the CIO. An application is being processed by the Land Registry for first registration of this land.

Summary of the main activities undertaken for the public benefit in relation to these objects

The village hall and recreation ground can be hired by groups and organisations for different activities that will benefit the community. These include a pre-school playgroup, badminton club, textiles group, history group, tennis club, garden club, coffee mornings, dog training, pickleball, tai chi, yoga, etc. The facilities are also available as a venue for hire for meetings and events by community groups such as the WI, Parish Council, village primary school, etc. Individuals can also hire the hall for their own use for parties, family gatherings, etc..

From time to time, shows, ‘pop-up pubs’ and other fundraising activities take place at the premises. These also benefit the local community by providing local access to the arts and theatrical performances as well as creating opportunities for friendly, social interaction.

There is a small playground on the premises, two hard-surface tennis courts and a recreation field which contains a full-sized football pitch.

Statutory public benefit declaration:

The function and purpose of the village hall is first and foremost to provide a local, safe, appropriate and attractive facility for the use and enjoyment of people in the village and surrounding area. The trustees confirm that they have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. This is evidenced by the main activities outlined above that are all undertaken for the benefit of the residents of the village and surrounding area. The trustees have all signed Declarations of Eligibility and Acceptance which require the trustees to act in the best interests of the charity.

Trustees Annual Report (TAR) for the year to Dec 2023

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Section D Achievements and performance

Chairman’s Report

Summary of the main achievements of the charity during the year .

This is now my seventh year of office since being given the privilege of being your committee Chairman for this wonderful Village Hall.

This report will cover the year 2023, and, I hope you will agree, we have had a good year. Highlights include our Burns Night Supper, featuring a new, to us, band of musicians, who helped us get up and dancing, after a delicious haggis dinner!

Our Pop up Pubs, held a couple of times a month, continue to be very popular. Good company, excellent beer, attractive prices, and a great atmosphere ensure a good evening out. The Halloween evening was particularly well attended by all the ghouls and ghosties of the village appearing in their business attire!

The Village Flower and Produce Show is a chance for the village to show off some of its talents in the arts, in the garden, in the vegetable patch, in its craft skills, but this year, for the first time, in the taxing and dangerous sport of courgette racing! If you missed it, we are racing again at the 2024 year show. The Show could not happen without the management skills, and energy, of our colleague, Jan Pilgrim. She is a whirlwind of detail management, of crisis aversion, of disaster recovery, and she does it all looking cool as a cucumber, or, more appropriately, courgette.

The primary job of our committee is to maintain the hall, the playing fields, the playground, the tennis courts and the car parks in such a way that the facilities are available to our residents to enjoy in safety and comfort. To carry out the maintenance of all these different areas requires money, and a lot of time and effort is devoted to raising it. This is through bookings of the hall for private events, weddings, birthday, and, sadly, funerals. Various societies hire the hall on a regular basis. These include the W.I., the Garden Club, the play group, the Parish Council, the Tai Che group, and many more. Last year I mentioned that a new group had been formed to promote the sport of Pickleball. This has proved to be a great success, being held on Wednesday evenings, its popularity has soared with more and more folk turning up to enjoy the sport, the exercise, and the social get together.

We are working with the Tennis Club to find a way forward with both the usage, and the maintenance of the Courts. We had the courts repainted, and this should extend their playability for maybe 2 to 3 years. After that they will require major re-surfacing, and that is a very expensive project. That cost has to be balanced against usage, and, at the moment, it doesn’t look as though that expense can be justified. We are struggling to come up with a solution that works for everyone, but it is proving elusive, at the moment.

All of our activities and entertainments generate money that goes into our reserves, which we harbour prudently, and spend carefully, making sure that any monies spent will improve the facilities that we all enjoy. This year we have been looking carefully at our green agenda, and at the kind of improvements that we could make that would reduce our energy requirements. When the hall was constructed the topic of energy conservation was not high on the agenda. On the one hand we are looking at reducing our energy costs by using LED lighting, improving our hot water systems, and possibly installing solar panels on the roof, but the rate at which the hall loses its heat is a problem. It may be better to fix and improve the insulation of the hall before money is spent on on new energy managing systems. To that end we are seeking advice, and estimated costs, from professionals in the sphere.

As you can see, keeping the hall and its environs in tip top condition, and making these long term changes, is a never ending task, and it seems to be constantly requiring more and more funds. Our small committee could never, on our own, produce all of this income if it wasn’t for the support of many volunteers. Without them we would be in a very difficult position, and I would like to take this opportunity to thank them sincerely for their efforts. The setting out, and clearing away of the stage, the tables and chairs is a necessary, but not very interesting, task, but a very important one, without which our events couldn’t go ahead.

My thanks are given to our volunteer bar staff who fill our pub with a friendly atmosphere, our car park attendants who keep everyone safe, our grass cutting and land management team who keep our grounds in excellent shape, and our cleaning team that keeps the hall spic and span. I won’t mention names, but you know who you are, and I thank you sincerely.

Rob Ashdown is our committee’s treasurer. He prepares our monthly accounts, makes sure that our insurances are up to date, pays our bills on time, manages our investments, and generally keeps our spending

Trustees Annual Report (TAR) for the year to Dec 2023

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in check. These tasks all require an unending sense of balance, for which he trains on his bicycle, and I must thank him for all his hard work.

The hard work of our committee is undertaken by Dave Gaskell, our Secretary. Without Dave, we would really struggle. He is the best, and probably, tallest, secretary, and we are so lucky to have him. He has an understanding of every issue, and, at our meetings he offers wise counsel. He can write grant applications, pull pints, hang bunting, and wash glasses all without breaking sweat. I am sure that all our committee members will support me in giving Dave our undiluted thanks for all his work, as I must give my thanks to all my committee members who turn up, rain or shine, and whose enthusiasm keeps the show on the road

Thank you

Paul Stevenson, Chairman.

Trustees Annual Report (TAR) for the year to Dec 2023

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Section E Financial review

Our Financial Management policy includes a policy on reserves. In Brief statement of the summary, the Charity will aim to hold funds in reserve sufficient to meet charity’s policy on reserves the following two purposes: (1) To provide contingency to allow the Charity to continue to operate and cover essential operating costs in the event of substantial loss of income (e.g. premises being unavailable, loss of major regular hirers, etc.) (2) To average out longer term repair, replacement and refurbishment costs of the Charity’s assets including premises, fixtures, fittings and contents. The level of reserves should not be allowed to fall below 12 months’ operational expenditure. This provides the minimum contingency to meet purpose (1) above. There is an Inventory of Assets, updated at least every 2 years, which helps to assess the replacement costs of assets and when that spend might be due. This helps in determining the appropriate level of reserves to meet purpose (2) above. Details of any funds None materially in deficit

Treasurer’s Report and Financial Review

Introduction

The accounts cover the period January 1st to December 31st 2023. The records for the accounts are kept on a Google Sheets spreadsheet, devised, written and maintained by Dave Gaskell.

The hall had a reasonably successful year financially having a turnover of £38125 (cf £32505 in 2022), and an expenditure of £32988 (cf £34116 in 2022), leading to a profit over the year of £5137.

Turning attention to the 2 main headings in the accounts in order, we start with:

Receipts and payments

Firstly running briefly through some of the headings in the Income section:

Income

Room hire income improved markedly compared to 2022 (£11670 vs £7066), with Pickleball,children’s parties using inflatables and funeral gatherings all adding more weight. The Ground Hire income of £3165 contains income from the field hire and the tennis court hire. The field income was mainly due to the dog training, with some football and camping usage. The tennis court income included a £750 annual fee from the tennis club and £250 per quarter payments to block book the courts on a regular basis. The agreement with the tennis club has now ended and the courts will be booked on a different basis in 2024. The £750 annual fee is restricted (refer to comments in the Assets & Liabilities section).

The Car park income of £993 came mainly from people putting money in the car park box, although the two visiting takeaway food providers (Bistro Guy and Little Somboon Kitchen) pay each time they come, and there was a small amount from longer term parking on occasions. We generally rely on voluntary contributions to this “fund”, and maintaining the car park does come at a cost, as does cleaning and supplying the outside toilet, which is well used by people from outside the village who park here for whatever reason.

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The Fundraising income came from music performances from Alex Hamilton band and Snake Davis, the Burns night celebrations, the annual Produce Show and various Rural Arts shows. Thanks go to the team responsible for organising all this, as it takes a lot of planning and time given freely by all involved

The Bar income was boosted by the regular bi-monthly pop-up pubs, which were generally well attended and brought people not often seen into the hall from the local population. It was pleasing to see a number of families with young children turning up, giving the adults time to sit and chat and the children the chance to run around in the main hall. We are allowed by HMRC to turn over up to £8000 by running a bar without it being a secondary part of a fundraising activity, before we have tax liabilities. The non-primary figure of £7417 shows how close the hall is getting to hitting this limitation. Bars were also run during the various events and these have no such tax implications on revenue turnover.

The Grants and Donations figure included grants from North Yorkshire of £1500 towards the cost of repainting the tennis courts and £355 towards the installation of led lights in the Wimbush Room and bar. We were lucky to get 2 generous £500 donations from local inhabitants over the year and the Tai Chi events which run once a week for an hour split any surplus money collected above the cost of the room hire between the hall and the church, and this year the hall benefitted by £270. The Amazon charity help from customer’s purchases added another £15 to the total.

Interest and dividends from the M&G funds and the 2 fixed rate savings bonds with United Trust bank produced £1533.

Passing speedily on to the Expenditure section, and selecting certain entries for comment:

Expenditure

Under Direct costs, two sets of costs stand out:

The incidental expenses in putting together the various fundraisers, hiring the artists or bands, marketing the events, providing food if required, came to £4401, which meant the fundraisers contributed a profit of some £905 towards the hall. Apart from producing useful income these events can be considered as part of the hall’s purpose in that they provide differing forms of entertainment for local people to hopefully enjoy.

The other major direct cost was the £6474 bar stock purchases, which cover all the alcohol and various nibbles sold behind the bar. Based on the bar income and this expenditure figure, the bar made a profit of some £5000 over the year, which almost single handedly provided the difference between making a profit and drawing even.

Dealing with some of the items listed under Overheads:

A lot of the basic running costs increased over the year, with electricity a major contributor, meaning an extra £1000 was spent over the year on heat, light and power and the water and sewage bill at £738 was almost double the previous year.

The insurance added another £1309, the wifi £154, TV licences and Premises licence (alcohol) £376.

The cleaning and consumables came to £4244.

The largest expense was covered under the heading Servicing, Maintenance and Repairs. This included £6350 for repainting the tennis courts, £180 hedge cutting, £350 field maintenance, £366 on the RoSPA safety report on the playground and various repairs to the equipment, £584 on the boiler servicing, PAT testing and fire alarm and related items.

The only section covering any spending under the Asset & Investment Purchases heading was New Equipment, which included the 2 new benches (cost around £630) which are currently situated under the large tree by the tennis courts, a second beer pump and various related fittings and a new fire extinguisher.

End of Year position

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The final section shows that the current cash position of the hall is healthy in that the various cash accounts, which will be dealt with in slightly more detail when discussing the Assets and Liabilities, are healthy with a total cash availability of £26533.

Assets and Liabilities

Moving on to the final sheet, and taking each heading in turn:

Assets

Cash Accounts

The hall has 2 accounts with Barclays Bank, a basic current account and a linked saver account. These two accounts held £10080 and £16103 respectively at the year end. The saver account paid no interest for a few years but inflation has awoken it and it now pays 1.5% interest.

We also hold 3 floats allowing simpler handling of the bar and the entrance door for events. These are effectively boxes which hold cash. The door float increases as customers pay entrance and the excess over its £100 base is paid into the current account, leaving it with £100 until the next event. The bar float is placed in the bar till whenever a bar is needed, and again the excess taken over the £150 is paid into the current account at some point after any bar usage, leaving the float with its base £150. The treasurer’s float is basically a back up that is used to exchange coins for notes when needed by either of the other floats, and, if necessary to pay out cash if needed, which it wasn’t in 2023.

The Designated Funds section of the bank account currently has £5500 allocated to it. The section basically serves as a reminder that the hall may soon have to spend money on known items and it is meant to serve to remind us not to spend it all in the short term. For example we know we will have to replace the tractor mower as we currently rely on Ken WIldey’s good offices to mow the field; when he decides to stop that, we will need to make an immediate purchase. Other items will be added to this Designated Funds section as and when important replacement items are identified.

The Restricted Funds has £750, which is “owed” to the tennis club if the hall does not proceed with the tennis club resurfacing. It was the amount paid as the tennis club’s annual fee, and currently it looks unlikely that the hall will progress with the resurfacing and therefore will need to refund the tennis club.

Other Monetary Assets

The hall has to keep bar stock to enable it to function usefully as a bar and the value of this stock was estimated at £1330 at the end of the year 2023.

Investment Accounts

The hall has 2 cash savings bonds with United Trust Bank, both of which have 2 year maturities. When they mature we have the option of re-investing or withdrawing. To date we have reinvested, the combined total held with UTB currently being £21477. Interest is reinvested.

The Village Hall also has 3 unit trusts with M&G, which have supposedly been designed with charities in mind. The hall has a number of units in each fund; the value of these units can go up or down, and the money is not protected by any FSCS scheme, but is dependent on bond and equity markets. At the year end, we held units in 3 funds:

  1. A Charifund fund (!) (shown as Charifunds A in the accounts) which is a unitised equity fund. No money was drawn from, or added to, this fund in 2023. The fund was valued at £17399 at the end of the year, losing £418 over the year and being some way below its value of £20135 on 31/12/19.

  2. A Charibond fund (shown as Charibond B in the accounts) which is a unitised bond fund. No money was drawn from, or added to, this fund in 2023, and it managed a gain of £315 in the year, leaving its value at £9979, again well below its value on 31/12/19 of £11069.

Both the A and B funds pay interest to the hall, and in the period covered by these accounts, a total of around £1393 in dividends/interest was received. This is an interest rate of approximately 5% pa.

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  1. A Charibond Accumulation fund, shown as Charibond C in the report. This bond fund was setup as an attempt to save money for the tennis courts, the aim being to put something aside every year so that when money was needed to refurbish the courts, it should be available by drawing on the fund, rather than having to find it immediately from the current account. Dividends are effectively reinvested in the fund, which should therefore grow over time, even with no further investment. The fund was valued at £10326 at the year end, up from £9637 1 year earlier. It “owes” money to the current account for work done on the courts in 2020, making its effective value £5704 for tennis court repair. It was valued at £10361 as of 31/12/19, so could not really be considered a star performer, bearing in mind that any dividends are re-invested, so some growth would be hoped for.

More consideration needs to be given to the performance of these 3 funds over the past years, but we, as a charity, are very limited in what we can do with money in terms of investing, and the rate of interest paid out annually is still useful. We need to keep a fair amount of money in reserves, in order to cover replacement of various items and to be able to react to some significant event where money is immediately required, as well as to cover shortfalls in annual receipts.

Current overall position

At the end of the 2023 the various savings accounts were valued at £59181 and we had some £26553 in immediately available cash which means that the hall is in a reasonably strong financial position. However, the fact that our overheads spend for the year 2023 was £21008 should put this in perspective, and it should be noted that the fundraising events provided a net income of around £6000 to the hall, making the difference between a profit or loss on the year and thereby adding to the reserves.

We need to keep in mind that the building and grounds require ongoing repair and maintenance, assets need replacement over time and reserves are required to cover the cost of these. The hedges, trees and grass need more regular maintenance, the playground always requires more work, a new mower must be purchased when the Wildeys finish maintaining the grass, fencing needs erecting around the new shed and generally improving around the playground. As always, some exterior and interior decoration is required. The oil boiler is starting to get fairly long in the tooth and is starting to require more maintenance, meaning a replacement cannot be far off.

An ongoing concern is that a significant amount of money would need spending on the tennis courts at the point when they need resurfacing, and the surrounding fencing is already in a poor condition. Decisions regarding the future of the courts and whether or not large amounts of money should be spent on providing what is a fairly little used facility are going to need to be made fairly soon, although the renovating/repainting in 2023 has provided a breathing space.

The hall’s charitable purpose is provide facilities for the benefit of local inhabitants but the income from these inhabitants is not generally sufficient to cover the hall’s annual costs, so we do need a wider customer base, and/or to continue with fundraising activities, which in themselves do, as previously mentioned, present opportunities for the local inhabitants to enjoy events at the hall.

That concludes the treasurer's report for year ending 31/12/2023.

Rob Ashdown, Treasurer.

Trustees Annual Report (TAR) for the year to Dec 2023

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Section F Other information

Bookings and use of the facilities

It is great to see that all the different elements of hire income (room hire, field hire, equipment hire, car park income) have increased in 2023. Some of this is because we raised the hire fees in early 2023 but the greater part of the increase in income is due to the village hall being used more. Usage now is about as high as I can remember it. Whilst Mondays and, in particular, Fridays are generally very quiet, a quick look at the online bookings diary will show that there are multiple bookings on most of the other days. This suggests that we’re doing something right in terms of making the hall an attractive place to use as well as having rates that still represent good value.

Events

2023 was another busy year in terms of the events that were put on by the village hall. As well as the Pop-up Pubs which ran throughout the year, we had our traditional Burns Night Ceilidh & Celebration in January followed in February by another excellent performance by Alison Neil as Marie Curie in “Glowing Bright”. There were three events in March; the first being a really entertaining talk by Jim Wight, son of James Herriot, and then we had two consecutive weekends of live music with the Snake Davis Trio and the Alex Hamilton Band. In April, it was a very unusual, but very funny show called “Sync or Swim” which combined theatre, contemporary dance and synchronised swimming! Over 100 people attended the Coronation Big Barbeque and there were almost 300 exhibits in the Produce Show in September. The Produce Show also included the first “Courgette Classic” race competition and we’re hoping that will be even more popular in this year’s show. The year ended with another panto just before Christmas, and a special Pop-up Pub on New Year’s Eve to see in 2024.

Thanks must go to the Events Group for helping to get these organised.

Other News

There has been an ongoing challenge, jointly with the Tennis Club, to work out how best to finance the maintenance and eventual resurfacing of the tennis courts. The courts were repainted in the spring of 2023, partly funded by a grant from Ryedale District Council, and the extra stability that this gives to the surface should mean that the courts remain safe for play for another 2-3 years. However, we have run out of options for raising enough money to carry out the necessary resurfacing work which will be required after that. This is obviously sad news but the resurfacing will cost in excess of £20k and this expenditure cannot be justified given the relatively little use that the courts get. The 2-3 years of their remaining availability should hopefully give the Tennis Club time to think about where they will play when the courts do eventually close, and gives the Village Hall committee some time to think about how best to make use of the space. Ideas will be very welcome.

On a more positive point, there has been considerable success with the introduction of Pickleball into the village. Not only are the Tennis Club playing it indoors over the winter months, it has been noteworthy that many residents in the village have joined the sessions and are thoroughly enjoying it. We’ve also had weekly indoor bookings for Pickleball by Hovingham Tennis Club on Tuesdays and U3A (The University of the Third Age) on Wednesdays. Trevor Watson deserves particular credit for championing Pickleball in the village.

Acknowledgement to volunteers and other helpers

The Village Hall is a charity run by a committee of trustees who are all volunteers giving some of their spare time to keeping the hall running. The ongoing provision of the facilities and the running of the events wouldn’t be possible without the efforts and commitment of the committee members and other volunteers. We have no paid employees and are very grateful for the time and effort that all volunteers and helpers put in to ensure that the hall is fit for purpose and used for the benefit of the community.

Dave Gaskell, Secretary.

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Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position
Date
DAVID MARK GASKELL
Secretary
14th May 2024

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(Allfiguresarre tonearest[) Positionat
rllrdof2022
INCOME Crneral DesisnatedH# Totallirnds
Rercipts
RoomHirelncome ,lt,670.00 f0.00 f0.00 911,670.00 97,066.00
CroudHirelncome f,3,165.00 f0-00 {0_00 f3,165.00 fl,925_A0
EquiprrcntHirehcome ff33-m ff.m f,o_oo 9533-00 f;262-W
CarParklncome f993.00 90.00 s0.00 f,993.00 f862.00
Fundraising Income 95,306.00 f0.00 f.0.00 f,5,306.00 f,4,966.00
Barlncome sl1,589.00 f0.00 f,o.00 gl1,589.00 tI0,749.00
ofwbirhisauArimary
Crranls&D,onations
Interest& Dividends
Banner Advertising Income
Other Receipts		 i7At1.W
f3,143.00
f1,533.00
f0.00
fl95-00		 90,00
90.00
f,0.00
f,o.m
g0.oo		 90.00
e0.00
,,0-00
f0"00
t0-00		 f:l/411.N
13,143.00
f,1J33-00
f0.00
f,t95_00		 ,7,887.00
[s238.0O
tl2l7-0o
f200.00
f20:'00
SubTotal f,38.125.00 €0.m f0.ff)
f38r250(}		 f,32"505.00
Asset& InvestmelrtSales
EquipmentSales f0.00 f0.00 f,o.00 ,0"00 €0.00
Fixture&FittingSales fo.00 f0.00 f,o.00 t0.00 f,0.00
O(herAssst&hvestmentSales fo-00 fo.oo fooo $n(l0 g0.m
SubTotal f0.00 go_00 f0.00
TOTALINCOME r38,125.00 {0.m f0.00138,125.00 f3e5o5"0o
D(PENDIIURE
DirectCosts
Costsfor specifieHires {30.00 f0.00 f0.00 930.00 d.o-00
CostsforspeificFundraisers f4y'0l.m f0.00 f0.00 f4,401-00 [4306-00
BarStockPurchases {rtAt+.w d0,00 {0"00 {fi,474.00 f6,171.00
OtherCostsfmResale f0.00 g0-00 f0_oo f,o 00 ..
,0.qQ.
SubTotal f10,905.m f0.00 f10,905.00 Eto,477-N
Overheads
Heat,Light&Power {3,860.00 90.00 t0.00 f3,860.00 i2,8A2.AO
Water t738.00 ,0.00 f,o_00 f,?38.00 f,378.00
Rates& CouncilServices ,il4.0O f,o.00 f0.00 t'[4-0O f,38.00
Insuraoce 91,309.00 f,o.00 €0.00 1r,309.00 slrl9.m
m ,t54.00 f,o.00 f0-00 f154-00 [154.00
Ucemses& Subscriptions 9376.W €0.00 f,0.00 ,376.00 ,706.00
Equipment Hire and Rental {0.00 !0.00 f,0.00 f,o.00 f,o.00
Cleaning 93,855.00 €0.00 f,0.00 f3,855.00 t3,837.00
C,oasumtbles ,,389-OO f0.00 f0.00 f389.00 *,577-W
ScnicingMaintenance &Repairs f9,994.00 f0.00 f,0.00 t9,994.O0 98,?07_00
ProfessionalFees f,229-OA ,0.00 f,o_00 1229_OO 9476_ffi
Bank ChargesadInterestPaidOut 90.00 f,,o-00 f,o.00 f,o.00 f0.00
Advertising ,60-00 f0-00 ,0.00 f,60.00 f60_00
Refunds so_00 f,o.00 [0-00 f0.00 f422.O0
Domtions Out f,o.00 t0.00 f0.00 f,o_oo f,0-00
Other Overheads f0.00 ,0.00 f0.00 t0.00 f,0.00
SubTotal f21,008-00 90.00 f0.00 f,2r,008.00 srsst6^0(L
Ass€t& investnentPrtrchas€s
NewEquipmcnt f,1,075.00
fq.00		 f,o_00 f,1,075.00 fr4J63.00
Neu,Fixtnes&Fittings
OlkNewbvestuent		 f0.00
f,o.00
f,o:00
f0.00		 f,0.00
fooo		 d0.00
'fofx)		 50.00
f,1o-(mo-oo
SubTotal [1,075.00
f0.00		 f0.00 f,1,075.00 f14,763-W
TOTALEXPM{DITIJRE 932,98&00fom f0.00f,I2,988.00 : f44liffi
NET OFRECTPTS/(PAYME{TD
Treucfss betcrcenT1pesof flmds
CqhFundsAt StartOfPetbd		 f,16-41600fs-(mo-{x}
f5,137.00 90.00
-flr50-00 f500:(ts		 f.ofl) frtrr6{x}
f0.00 f,5,13?.00
{750.00
ff-00		 f,33-02200
-f,u,611-00
.r€0.00
CctFrndsAtDndOfP€rbd {20JO3"q0f5500im,I ,tr7s. ilAt6-W

U U nreqtrictedFunds
(Allfiguresareto nearestf,) Positionat
endof2022
ASSETS General)esienraledffi
Tohlfunds
CashFunds
BarclaysBmk Account
BarCashl'loat
DoorCash Float
Treasurer'sCashFloat
BarclaysSavingsAccount		 s100-00f0.00
ct20-00
go-oo
f,16,103.00f0"00
SubTotalf20.303.00f,5.500.00
f3,830.00f,5,500-00
9150-00
f,o.00		 f75O-00
9750.00
f0.00
f,0.00
do.00
fo-00		 f26.553.00
f10,080.00
€150.00

f100.00

f120.00
f16.103.00		 f6,518.00
f,l50.m
f,100.00
f,120.00
f,14.528.00
f,2L416.00
Other MonetaryAssets(approximate estimate)
BarStock(asall)e,o2022,		 dr-330.00f0.00 f0-00 fr,330_oo fr-267-OA
SubTotal f1.330.00
f0.ffi		 f0fi) {1-330 00 st.26t.N
lnvestmentAccounts(approximate estimate)
M&G Charifrrad AccormtA (asatDec2023) f17,399.N
f0.00		 f0.00 f,r7,399.ut f,l7,817.00
M&GCharibond AccormtB (asatIb2023) f9979.OO
f0_00		 f0.00 f9,979.w 99,ffi.ffi
M&G Chan'bondAccountC(as atSep2023) f,5,704.00f4,6X.W f,0.00 f,10,326.00 {9,637.OO
UnitdTrustBank(asatNov2023)
United TmstBenk4-lo/o (asatNov		 2O23) fl1,067.00
f,10.410.m
f,o.00
f0.00		 f,0.00
f000		 f11,067.00
f10-410_m		 f10,897.00
f10.000.00
SubTotalf,54.559.00f4,623.O0 €0.0O f59.181-0Of58.015.0O
TOTALNON-TiXEDASSETII f,76.ty2.Wf,10.123-00 {750.00 fffi.a6/..00 lggJ2g.00-
FixedAssetsRetained forChrity'sUse Value (opfimal)
tand
Buildings(asatJan2020)
Fumitue,Fixtures,Fittings		 f0.00
f250,000.00
f0.00		 fI)_00
f25qm0"00
f0.00
f0.00
f250,000.00
s0.00
OtherEquipment SubTotal f,ofio
f250ffn fn
ft)rn		 f.ofx)
f_o{xlf2{o{xnoo		 f,o.m
f,250"mo.00
TOTALASSETS f326,r92.Nf,10,123.00 f750.00f337.064.00 f,330,698.00
AmountDue Whqdue
LIABIUTIES (optional)(optional)
Liabilities fooo f,ofio f,o.00
TOTAL LI,ABILITIES fo00 fnrx) fllfto {o-oo
TOTALASSETSLESSTIABILITIES f326.t92.ffi[10.123-00 f750.00
f337.06/.-W		 f330_698_m
FI,]NDS&RESENVES
GwralFrmds(exclFixedAssets)
TennisCourtRenewal
AgreedSpendf)ecisions
Tennis Ctub&nkrlbutionto CourtsRenewal
FixedAssetsRetainedforCharity'sUse
TOTAL FT]NDS&RESERVEII		 fi6,192.N f0-00
f0.00f,5,12J.00
f,0-00f,5,(m.00
f,0"00
$.00
f250.000.0O{O.O0
f,t26-192.00f10"123.00		 fll00 tl6,ly2.w
f73,396-00
f0.00
f5,l22.oo
f2,302.00
f0.00 f,5,000.00f5,fi)0.00
f750.00
f750.00
f,0-00
f0.0Of,25&mO.OOS250.ffiO-0O
f750-00 f,337.064.00f,330,698-00

(Allfiguresarre tonearest[) Positionat
rllrdof2022
INCOME Crneral DesisnatedH# Totallirnds
Rercipts
RoomHirelncome ,lt,670.00 f0.00 f0.00 911,670.00 97,066.00
CroudHirelncome f,3,165.00 f0-00 {0_00 f3,165.00 fl,925_A0
EquiprrcntHirehcome ff33-m ff.m f,o_oo 9533-00 f;262-W
CarParklncome f993.00 90.00 s0.00 f,993.00 f862.00
Fundraising Income 95,306.00 f0.00 f.0.00 f,5,306.00 f,4,966.00
Barlncome sl1,589.00 f0.00 f,o.00 gl1,589.00 tI0,749.00
ofwbirhisauArimary
Crranls&D,onations
Interest& Dividends
Banner Advertising Income
Other Receipts		 i7At1.W
f3,143.00
f1,533.00
f0.00
fl95-00		 90,00
90.00
f,0.00
f,o.m
g0.oo		 90.00
e0.00
,,0-00
f0"00
t0-00		 f:l/411.N
13,143.00
f,1J33-00
f0.00
f,t95_00		 ,7,887.00
[s238.0O
tl2l7-0o
f200.00
f20:'00
SubTotal f,38.125.00 €0.m f0.ff)
f38r250(}		 f,32"505.00
Asset& InvestmelrtSales
EquipmentSales f0.00 f0.00 f,o.00 ,0"00 €0.00
Fixture&FittingSales fo.00 f0.00 f,o.00 t0.00 f,0.00
O(herAssst&hvestmentSales fo-00 fo.oo fooo $n(l0 g0.m
SubTotal f0.00 go_00 f0.00
TOTALINCOME r38,125.00 {0.m f0.00138,125.00 f3e5o5"0o
D(PENDIIURE
DirectCosts
Costsfor specifieHires {30.00 f0.00 f0.00 930.00 d.o-00
CostsforspeificFundraisers f4y'0l.m f0.00 f0.00 f4,401-00 [4306-00
BarStockPurchases {rtAt+.w d0,00 {0"00 {fi,474.00 f6,171.00
OtherCostsfmResale f0.00 g0-00 f0_oo f,o 00 ..
,0.qQ.
SubTotal f10,905.m f0.00 f10,905.00 Eto,477-N
Overheads
Heat,Light&Power {3,860.00 90.00 t0.00 f3,860.00 i2,8A2.AO
Water t738.00 ,0.00 f,o_00 f,?38.00 f,378.00
Rates& CouncilServices ,il4.0O f,o.00 f0.00 t'[4-0O f,38.00
Insuraoce 91,309.00 f,o.00 €0.00 1r,309.00 slrl9.m
m ,t54.00 f,o.00 f0-00 f154-00 [154.00
Ucemses& Subscriptions 9376.W €0.00 f,0.00 ,376.00 ,706.00
Equipment Hire and Rental {0.00 !0.00 f,0.00 f,o.00 f,o.00
Cleaning 93,855.00 €0.00 f,0.00 f3,855.00 t3,837.00
C,oasumtbles ,,389-OO f0.00 f0.00 f389.00 *,577-W
ScnicingMaintenance &Repairs f9,994.00 f0.00 f,0.00 t9,994.O0 98,?07_00
ProfessionalFees f,229-OA ,0.00 f,o_00 1229_OO 9476_ffi
Bank ChargesadInterestPaidOut 90.00 f,,o-00 f,o.00 f,o.00 f0.00
Advertising ,60-00 f0-00 ,0.00 f,60.00 f60_00
Refunds so_00 f,o.00 [0-00 f0.00 f422.O0
Domtions Out f,o.00 t0.00 f0.00 f,o_oo f,0-00
Other Overheads f0.00 ,0.00 f0.00 t0.00 f,0.00
SubTotal f21,008-00 90.00 f0.00 f,2r,008.00 srsst6^0(L
Ass€t& investnentPrtrchas€s
NewEquipmcnt f,1,075.00
fq.00		 f,o_00 f,1,075.00 fr4J63.00
Neu,Fixtnes&Fittings
OlkNewbvestuent		 f0.00
f,o.00
f,o:00
f0.00		 f,0.00
fooo		 d0.00
'fofx)		 50.00
f,1o-(mo-oo
SubTotal [1,075.00
f0.00		 f0.00 f,1,075.00 f14,763-W
TOTALEXPM{DITIJRE 932,98&00fom f0.00f,I2,988.00 : f44liffi
NET OFRECTPTS/(PAYME{TD
Treucfss betcrcenT1pesof flmds
CqhFundsAt StartOfPetbd		 f,16-41600fs-(mo-{x}
f5,137.00 90.00
-flr50-00 f500:(ts		 f.ofl) frtrr6{x}
f0.00 f,5,13?.00
{750.00
ff-00		 f,33-02200
-f,u,611-00
.r€0.00
CctFrndsAtDndOfP€rbd {20JO3"q0f5500im,I ,tr7s. ilAt6-W

U U nreqtrictedFunds
(Allfiguresareto nearestf,) Positionat
endof2022
ASSETS General)esienraledffi
Tohlfunds
CashFunds
BarclaysBmk Account
BarCashl'loat
DoorCash Float
Treasurer'sCashFloat
BarclaysSavingsAccount		 s100-00f0.00
ct20-00
go-oo
f,16,103.00f0"00
SubTotalf20.303.00f,5.500.00
f3,830.00f,5,500-00
9150-00
f,o.00		 f75O-00
9750.00
f0.00
f,0.00
do.00
fo-00		 f26.553.00
f10,080.00
€150.00

f100.00

f120.00
f16.103.00		 f6,518.00
f,l50.m
f,100.00
f,120.00
f,14.528.00
f,2L416.00
Other MonetaryAssets(approximate estimate)
BarStock(asall)e,o2022,		 dr-330.00f0.00 f0-00 fr,330_oo fr-267-OA
SubTotal f1.330.00
f0.ffi		 f0fi) {1-330 00 st.26t.N
lnvestmentAccounts(approximate estimate)
M&G Charifrrad AccormtA (asatDec2023) f17,399.N
f0.00		 f0.00 f,r7,399.ut f,l7,817.00
M&GCharibond AccormtB (asatIb2023) f9979.OO
f0_00		 f0.00 f9,979.w 99,ffi.ffi
M&G Chan'bondAccountC(as atSep2023) f,5,704.00f4,6X.W f,0.00 f,10,326.00 {9,637.OO
UnitdTrustBank(asatNov2023)
United TmstBenk4-lo/o (asatNov		 2O23) fl1,067.00
f,10.410.m
f,o.00
f0.00		 f,0.00
f000		 f11,067.00
f10-410_m		 f10,897.00
f10.000.00
SubTotalf,54.559.00f4,623.O0 €0.0O f59.181-0Of58.015.0O
TOTALNON-TiXEDASSETII f,76.ty2.Wf,10.123-00 {750.00 fffi.a6/..00 lggJ2g.00-
FixedAssetsRetained forChrity'sUse Value (opfimal)
tand
Buildings(asatJan2020)
Fumitue,Fixtures,Fittings		 f0.00
f250,000.00
f0.00		 fI)_00
f25qm0"00
f0.00
f0.00
f250,000.00
s0.00
OtherEquipment SubTotal f,ofio
f250ffn fn
ft)rn		 f.ofx)
f_o{xlf2{o{xnoo		 f,o.m
f,250"mo.00
TOTALASSETS f326,r92.Nf,10,123.00 f750.00f337.064.00 f,330,698.00
AmountDue Whqdue
LIABIUTIES (optional)(optional)
Liabilities fooo f,ofio f,o.00
TOTAL LI,ABILITIES fo00 fnrx) fllfto {o-oo
TOTALASSETSLESSTIABILITIES f326.t92.ffi[10.123-00 f750.00
f337.06/.-W		 f330_698_m
FI,]NDS&RESENVES
GwralFrmds(exclFixedAssets)
TennisCourtRenewal
AgreedSpendf)ecisions
Tennis Ctub&nkrlbutionto CourtsRenewal
FixedAssetsRetainedforCharity'sUse
TOTAL FT]NDS&RESERVEII		 fi6,192.N f0-00
f0.00f,5,12J.00
f,0-00f,5,(m.00
f,0"00
$.00
f250.000.0O{O.O0
f,t26-192.00f10"123.00		 fll00 tl6,ly2.w
f73,396-00
f0.00
f5,l22.oo
f2,302.00
f0.00 f,5,000.00f5,fi)0.00
f750.00
f750.00
f,0-00
f0.0Of,25&mO.OOS250.ffiO-0O
f750-00 f,337.064.00f,330,698-00