Topsham Swimrning Pool Association
Fore Street
Topsham
Exeter. EX3 OHF
Topsham VcK¢l
Charity No- 1183843
Tel- 01392 874477
Website - info@topshampool.com
MINUTES
Annual General Meeting
Wednesday 25 March 2026- 7.30 p.m.
Topsham Swimming Pool
Attendanee
As per attached attendance she¢t
Welcome
Jane welcomed everyone to the meeting and thanked them for coming along to support
Apologies
Val Maxfield (Nutters Club)
Trevor Mills (Accountant)
David Evennett (Trustee)
Peter Bull (Desk Volunteer}
Stan S7aroleia
Reports for the year ending 31st Deeember 2024
Chairperson (Jane Thomas)
Welcome to everyone and thank you for attending.
Last year was a fairly good year for the pool, we had some issues throughout
the season, especially with the inflaLqble but we overcame these.
During the closed season now we are hal'ing various works carried out at the
pool. The pool surround ts being regrouted and power washed. further works
are being done in the plant roorn to ensure the equipment is nmning correctly
and efficiently, we are hoping to have further solar panels fitted.

We have a team of lifeguards lined up ready to join us- some new members
and some returning staff. The team will consisl of i 0-12 people which will
hopefully work and ensure people g¢t sufficient hours.
We are hoping to open early May and hope for a good 2026 Season.
(b)
Treasurer includingpre.senta¢ion ofthe Accounlsforprevious year (David
Richardson)
David gave his report on the accounts, talked through the pages and explained
various of the entries. Copies of the documents were distributed at the
meeting.
Even though the accounts show a deficit was made we had a fairly good
season. Th¢ gTrants have helped. We have managed so far to absorb the sharp
rises in ga5 and electricity. We had 17,100 admissions for the 2025 Season
which is a great number of people using the facilities.
The Nutters and Swimming Club had good seasons and we thank them for
their support and donations w'hich ar¢ gratefully received.
David confirnied the accounts are completed by the Accounlants in
accordance with the Charity Commission requirements.
Eleetion of Officers & Committee for 2026
David was re-appointed as the Treasurer.
It was noted that there are currently 2 vacancies for Trnstees - we have
received some interest and will take this forward. The Trustees will appoint
as they see fit following further consultstions with the applicants.
Any other business (previously notified it¢in5 for discussion only)
Thank you to Guy for providing the Safeguarding Report for the year. This has
been looked at by the Trustees and will be sent to the Charity Commission with
the accounts as part of the 2025 submission.
A concern was raised about the increasing uttlity costs. David confirnied we are
doing what we can- we are having further solar panels installed, the ones we
have are working. We are also on fixed lem] contracts for our supplies until 2027.

NAME..
TOPSKUISWIMMJNG POOL
ASSOCL4 TJOI￿.
(CIL4RtTABLE INCORPOK4TED
ORGANISA TION)
ANNUAL REPOR T AVD FINANCLIL STA TEMENTS
ADDRESS..
FORE STREET
TOPSIL4M
EXETER
DEVON
EX3 OHF
ACCOUNTS..
FOR THE YEAR
ST
TO 31 DECEMBER 2025

To sham Swinunin
PoolAssociation
For the
ear ended 31" December 2025
Contents
eNo.
Charity D¢tails
Trusrees Reporl
Independent Examiner's Report
3&3a
Receipts andPayments Account
Balance Sh¢er
Notes ro the Financial Statements

To sham Swimmin
PoolAssoeiation
Cha
ornmiion
ear ended 31st December 2025
Charity Name..
Topsham Swimming Pool Associalion
Registered Charity No.
1183843
Address..
Fore Street
Topsham
Exefer
Devopz
E¥3 OHF
Trustees..
Derek Whitringham (Resigned 13.3.25)
Jane Thomas (Chairperson)
Sharon Orchard (Secreiary)
David Richardgon (Treasurer)
Guy Harrill
Jacqueline Minro
Alan Thomas
Sharon Wannell
Hayley Smiih
Elizabeth Trevelyan (Appoinied lJ.3.25)
Paula M¢Cree (Appoinfed 13.3.25)
Carol Henderson (Appointed 13.3.25)
Linda Szarolea (Appoinled 13.3.25)
David Evenneti (Appointed 14. 7.25)
Page I

To sham Swinywn
PoolAssociaiion
Trustees Re
ort
ear endin
Jist December 2025
The Trusteespreseni iheir report together wirhfinancial sta¢emeFzls covering the year
$1
ending 31 December 2025.
Thefinancial sraiements have been prepared 112 accordance wilh appropriaie accounting
policies and comply with ihe Charities Trust Deed and ihe Charilies Acl 2911 ihe
Statement of RecommeFkled Pracrice. Accounting reporting by Charities Fip7ancial
Reporting Standard applicable in rhe UK and Republic of Ireland (FRS 102) and wilh
Ihe Financial Reporting Siandard applicable in ihe Uniled KingdoTn and Republic of
Ireland (FRS 102).
The Topsham Swimming Pool Associaiion is a Charitable Incorporaled Organisaiion
Ih
(CIO) which commenced on the 11 June 2019 wilh assefs and liabilities ironsferred
from the previous Charity no. 271 J40.
rhe main objecis of the CIO 15 ¢0 promoie wiihin ihe local community swimming
aclivi¢ies in the open air and li is operated as a norfor profil charity by the Board of
Trus¢ees.
The pool is open fropn Easter until Sepiember of each year and if fully supports a
swimming club togerher with various schools who are involved in leaching their local
children.
The charity also stspporfs a thriving early morning swimming club which operates
bertveen the Easter and summer opening ¢imes.
The charity employs suitably qualified lifeguar￿ throughouf the season who hove been
trained by ihe Royal Life Saving Society and are remunerated in accordance wilh ihe
appropriote lerms condif10￿$.
The pool was origipwlly opened in IS179 and it is ihe hearf of the local compnunity where
Ihe) can enjoy swimTning in the open air during the season running from Easter until
September on a daily basis.
The reporl was approved by the Trusiees on ihe I l F
Chairperson
Secretary
Page 2

sham Swimmin
PoolAssociation
cio
Char
Cophm&ssion R
i5tralion Jyumber 1183843
Inde
ndent Eraminer,
ort to the Trw¢ees o
sham Swimmin
ear to 31 December 2025
Association
I report on ihefinLmcial statements of the Tr￿lfvr ihe year lo 31- December 2025 ￿ se¢ oul on
pages 4-8.
This report is m(7de solely to the clwity s Truslee5, ￿ a body. in accord(7nce wilh SeLiiOn J45 of
the Charities Acr 2011. My work been underraken so that I mighi Siale to ihe chariry's
Tn4siees those matters I am required to stale io iheTn in this reporr undfor no other pwpose. To
Ihefvllest exlenl permi¢red by law, I do not accept or assume responsibility to anyone oiher than
Ihe charity and the charity s Tnutees as a b￿, fvr ry WOTkfor this repori orfor the opinlons I
haveformed.
Res
eclive Res
onsibilities o
Trustees andExuminer
The charity s T￿￿teeS are TespopLfiblefor the preparation offinancial statemenrs. The chariry
Trwlees cOns￿er rhai audil is no¢ requiredfor ihis year urkler Secrion 144 of Éhe Charities Acl
2011 andihat an independent examination is needed.
Ji is my responsibility io.-
examine thefinancial sta¢epnents zmder Secrion 145 ofihe 2011 Aci.
io follow the procedtffes laid down in ihe General Direclions given by ihe Charity
Commission tsnder Seclion 145(5)(b) of the 2011 Aci and
lo slate whetherparlicular matters have come ¢0 my attention
Basis o
Inde endeni Eraminer's Re
Afy examinalion was c(Jrried oui in accordance with ihe General Direciions given by Ihe Charity
Commission.
An examinaiion includes a review ofihe accounling record¥ kepi by ihe charity and a compartson
of the fin(mcial Sfafemenls ppesenied wilh those records. It also includes coptsideraiion of (7ny
unusual iiems or discloswes in ihe fintmcial .slatements and seeking explanations from the
Trustees concerning any st4ch matfers.
The procedtffe5 undertaken do notprovide all ihe evidence ihai would be required En an oudil £7nd
consequently no opinion is given as lo whÉther ihe financial statemeni present a 'ln4e andfair
view. and the repori is limitedto those matiers SÉI oul in ihe 51ateTnent below.
Page 3

sham Swimmin
PoolAss(Kiation
cio
Chari
Commission Re
istralion Number 1183843
Inde
endeni Examiner's Re
ort io ihe Trwiees o
sham Swipnmin
ear 10 31" December 2025
Cort£
Association
Inde
endent Examiner's Siatement
In conneciion with my examinarion, no matter come lo my allenrion..
a) which gives m¢ reasonable cause to believe thai in any pnaterial reswcl the requiremenls..
lo keep accounling records in accordance wiik Section 130 ofihe 2011 Acl,
To preparefinancial slatements which accord wilh ihe accounling records apkl comply
wirh ihe accouniing requiremenls of the 2011 Aci..
have noi been mer,. or
b) to which. in my opinion, arieniion should be drawn in order io enable a proper
understanding ofthefinancial siaiements lo be reached.
Mr T VMIILF FFA
T YMi11s& Co
19 Richmond Road
E¥eler
Devon
EX4 4JA
ruary 2026
Page 3a

sh¢un Swimmin
PoolA5sociaÉion
Recei
ts and Pa
ments Accounls
CIO
Year 10
31.12.25
Year 10
31.12.24
Note
Pool O erulin
Accoun¢
Pool Usuge
109937
90691
Siaff Cosrs
Gas
Electricity (net ofsolar income)
WaÈer Charges
Insurance
Chemicals
Cleaning
Mainlenance
Rubbish Removal
Telephone
Prinling & Siationery
Adverfising
Professional Fees
Sundries
Clothing Expenses
Donalions
Depreciarion
CardFees
44050
15196
5320
7349
i725
3729
235
18845
343
808
69
484
3319
455
163
3]401
J5459
11700
5954
5500
5201
1678
12768
238
725
19
3178
1858
J8554
1120
21811
904
125776
118454
Operating Loss
(15839)
(27763)
General Revenue
VendiNg.Stsrplus
EquipmeTTt Surplu5
BankJBuilding Society Interesl
Granls
General Donations & GiftAid
930
985
078
IJ04
i80
1119
5900
18626
8493
21429
Overall Deficitfor the Year
(7346)
(6334)
Page 4

sham Swimmin
PoolA550Clation
CIO
Balance Sheet at 31" December 2025
Year to
31.12.25
Year lo
31.12.24
Nole
FiredA55ets
Pool andBuildings
Plant and Equipmeni
Furnilure andFiYtures
298290
89589
34402
298290
99543
43002
422281
440835
Current Assets
virgin Ac¢ounl
LI0￿ Bank Treasurer s Accounl
Lloyds Reserve Accounl
Cash in Hand
Debrors
28J81
50657
27576
27827
37839
40334
7500
106414
113500
Cmrreni Liabililies
Sundry Credilors
(J8294)
(18294)
TotalAssets Less Curreni Liabiliiies
52869)
530041
rhe Funds o
rhe Cha
General Reserve at 31. J2.24
5J604J
505153
(7346)
(6334)
(52278)
89500
FYrite-offofPlant
AddPIL7ni Grants
528695
536041
Jane Thomas -Chairper50n
Page 5

sham Swimmin
Inconw and E
pl￿1A$sOcIallOn
cio
enditwe Account and Balance Sheet
Ivoles to Acco
Nole I
Pool &
Buildings
Plani &
Equipment
Cost20J4
omvards
Furnilure&
Total
Cos&Valuation
Ai 31 December 2024
Additiop
Di.Fposa151Lo55
298290
136940
77363
512593
Ai 3] December 2025
298290
lJ6940
77363
512593
recialion
10/0 SL
Ar 31 December 2024
Chargefor Year
On disposals
37397
9954
34361
8600
71758
J8554
At 31 December 2025
47351
42961
90312
NBV
At 31 December 2025
298290
89589
34402
422281
At JI December 2024
298290
99543
43002
440835
Page 6

sham Swimmin
Pool Associalion
cio
Notes lo the Financial Stalemenis
ear to 31" December 2025
Note 2- Pool Usa
Pool Tahngs
Donation- Nulters Club
Donation- Swimming Club
Pool Pariies/School Swimming Lessons
71404
22000
6000
IO)33
109937
Nole 3-Mdinlenahce
Pool Mainlenonce & Repairs
Support Software
Equipmeni Renlal
10794
1362
089
18845
Nole 4- Pro
es
ional Fees
T Vmills & Co.
Waler Qwility Testing Charges
J460
1859
3319
Noie S- General Dontztwns and Gi
Main Income £JOOO
FundRaising
Co-operative Commwiity Fundscheme
Inlatkl Revenue GiftAid
Friendg of TSPA
Jusi Giving
Anonfrom CAF
780
120
2597
603
2000
5900
Page 7

sham Swimmin
PoolAss(pcia¢ion
cio
Ivoles lo the Financial Statements
ear lo 31° December 2025
Note 6- Sundries
Yolunleers, Epulofseason Party andAGM
455
455
Page 8

Topsham Swimming Pool safeguarding report 2026
Safeguarding is a continuous process of development and improvement in
line with current opinion and legislation. Keeping children, and at risk adults
safe is esseniial to Lheir well-being, and their enjoyment of Topsham Pool.
Safeguarding is about intervention before a tragedy occurs.
We have considored the range of users who comc to the pool - public
swimming, special needs groups, the Nutters Club lover16'5 lane
swimmirngl, the swimming school/club, local schools, use for swimming
lessons, and private parties.
This report details what we do here.
eo
Desi
nated Safe
uardin
Lead
DSL.. Guy Harrill.
Guy is a retired GP, and GP training programme director with experience as
practice safeguarding lead, and teaching safeguarding to CP registrars. He
became the DSL for Topsham Pool in October 2022. He also organises the
volunteer desk rota, so. has good liaison with all of Ehe desk volunteers. He is
a member of Ihe Nutters Club (Topsham Pool early morning swimming
clubl, and is on the Nutters Club committee. Guy does regular update
courses according to his learning needs- most recently the mandarory
reporting, and managing incidents of5hared nudes, both NSPCC courses.
elf
Liz Trevelyan.
Liz is a retired senior midwife With experience of safeguarding in a hospital
setting. Liz has held this post since October 2022. During a break her role
was covered by Hayley Smith, who is a social worker with extensive
experience in safeguarding.

So that we can provide support for anyone affected by an ir)cident at the
pool, we decided that it was essential to have both a man and a woman
ava ilable in these roles.
Training for the safeguarding leads previously complered includes
htt
fttr st.or-
and
Devon Countycouncil safeguarding training.
Trustee with oversi
ht of safe
Ljardin
Linda Szaroleta.
L￿rnda has been a receptionist at the pool since lune 2023, and a trustee and
committee member since 2025. Following the St Giles Trust report Linda
will oversee the work done bythe DSL and WO.
None of these people has family members who could be deemed to be at
risk. Guy is not a committee member to ensure there is no conflict of
interest if Ihere was an incident involving a committee memberrtrustee.
The DSL role description is included in the Topsham Pool safeguarding
policies and procedures folder (see below)
shar
Safeguarding is a standing agenda item for Topsham Pool monthly
committee meetings. During the season the DSL submits reports to the
committee, plus an annual summary and plan for the r)ext year.
All significant events and near-misses are reviewed, any preventable risks
are assessed and addressed, with reflection on learning points.
For example, we have reviewed lane sharing at the Nutters Club for adults
and those16 or17yearg old We have also looked at our policies for dealing
with sudden pool closure if there is a thunderstorm.

We look at issues that especially affect the pool. Norably Ihe provision of
changing areas that are safe and meet current guidance. We have separate
female, male, and inclusive changing areas. We will be guided further once
the new EHRC'S Services Code is approved by Parliament.
The
eo
Topsham Pool has committee members who are also trustees of the
Top5ham Swimming Pool Association (charity number11838431.
Topsham Pool employs lifeguard5. There are some poolside helpers, who are
not employed. Last year there were16 lifeguards, and 4 pool attendants.
There are about 45 volunteer desk recepiionisis during the daytime, and a
smaller number for the Nutter Club.
The swimming club, which teaches children to swim, has volunteer helpers-
last year Iherewere 12.
Everyyear the DSL and WO organise face lo face safeguarding training at
the pool, with refresher training evew 3 years.17 lifegLJards, 25 Nuiters Club
receptionists, 53 daytime receptionists (including committee members),
and 12 swim school volunteers have attended over the current 3 year cycle.
For anyone unable to attend the face to face training the Swim England
safeguarding training course is deemed essential
htt
i nstitijt
ivimmin
e-information
.ora
uardin
-cour
Guy and Hayley produced a video about low-level concerns
htt
s.l/ outu be
k79i29Y that all staff must watch.

Fortunately, there were no safeguarding incidents last year. If there is an
incident that is not an emergency Irequiring immediate police or
MASH/Adult Social Services referral), then a case management group is
convened- the DSL, the WO, plus an external safeguarding expert. We
currently have three people who are available ta offer advice. These are local
professionals with previous experience of children's mental health, the
hospital Irusl and general praclice.
In addition to seeking advice from MASH and Adult Social Services. we have
previously accessed advice from the Local Authority Designated Officer
ILADOI, the Disclosure Officer for the Disclosure and Barring Service IDBSI
at Devon & Cornwall Police, and the Charity Commission reporting a serious
incident service, and the Barring Referral Service.
Staff em
mer)t and re
ruitmernt
The committee recruits and employs staff according to current guidance,
including the employment of offenders. Most relevant to safeguarding is
thè r)ecessity to check the E)BS certificate status of employees each season,
either by requesting a new DBS check, or by ensurirng employees are up to
date with their subscription to the update service. Wherc the employee has
worked elsewhere during our closed season, we need to obtain a reference
from their employer.
Disclo
nd Barrin
rvi
eche
The DSL requests D85 checks using the Royal Lilesaving Society IRLSSI as
the umbrella organisation. Jo 8arrett lJo8arrettlcurlss.or
kl is the volu nteer
welfare and safeguarding officor who processes Ihe DBS certificates, and
keeps a record to ensure that no one is missing a check.
All 16 lifeguards, and all 12 swim school volunteer helpers held DBS
certificates that were issued within the last 3 years las per Swim England
guidelines). Everyone signs a self-declaration form each season confirming

that there is no reason to review their DBS status. Checks are at the
appropriate level
There is no requirement for the desk volunteers to be DBS checked.
There is a safeguarding folder containing this information, along with
reporting forms and body maps. There is a secure post box within reception
where reporting form5 can be left.
There is information on the Topsham Pool website with a link to the policies
htt
to
sharni
ool co.u
uardin
-agd-Ivelfare-at-to
sham-swimmin
00
There are signs in the changing room giving the names of Ihe DSL and WO.
(As well as signs informing pool users that mobile phone/camera use is not
permitted in the changing room, and no phoiography is permitted
poolside.)
The DSL has arranged a meeting of safeguarding leads from local
community swimming pools through hi
tivedevon.or
,and
attended safeguarding leads meetings through Swim Eng13nd SW welfare
officers forum.
The futur
cession
lannin
The DSL, WO and trustee wilh safeguarding responsibility are appointed for
the season.
The DSL has recorded all actions rhat are required so that a future handover
of the DSLIWO roles will be as seamless as possible. It is clear that anyone

recruited to the posi must have appropriate safeguarding understanding
experience.
Swim England Wavepower
'imi
Ik.WJ.S'
l.:brar'
documèiit£'
',li iilc)ad
Sport England
htt
en
NSPCC learning
htt
loarnin
.ns
cc.or
htt
Ihec
su.or
Charity Commission
htt
ov.u
uidance15afe
uardin
-duties-for-chari
-trusteesk' olic
les-
roced u i-e
-and-
rJctices-
ou-need-to-h.ave
Devon Safeguardir)g Children Partnership
htt
s..Ilkvww.devonsc
.oro.ul
trainin
-and-,,"esources
Devon Safeguarding Adults Partnership
nprsTri.i
Ann Craft Trust
rc
Guy Harrill
Liz Trevelyan
28th Jar)uary 2026