## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 04 2021 **To** 31 03 2022
**From**
## Section A Reference and administration details
**Charity name** Nant y Groes Playgroup
**Other names charity is known by Registered charity number (if any)** 1183810 **Charity's principal address** c/o Ysgol Nant y Groes Greenfield Road Colwyn Bay, Conwy **Postcode LL29 8ET**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sian Ross Chair
Beverley Roberts Treasurer/Secretar
2
y
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Playgroup Manager, Jamie Angus-Aubrey
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 27[th] November 2018 Type of governing document
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Trustees are appointed or reappointed annually at the Annual General Meeting. We are struggling to fill posts at the moment
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The playgroup manager oversees the day to day running of the setting. Trustees have regular contact with the manager.
Early Years Wales, Flying Start and the Early Education team all advise the settings manager on how to operate effectively. The setting has robust safeguarding policies, including child protection. DBSs are carried out on all employees and regular checks are carried out.
The setting rents 2 rooms from the adjoining school, Ysgol Nant y Groes.
All trustees give their time voluntarily and received no remuneration or other benefits.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
To enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision. We do this by -Promoting their care and safety; **Summary of the objects** -Promoting their education and promoting the parental **of the charity set out in** involvement **its governing document** -Promoting their health and wellbeing; -Providing services to support them and their families and carers; -Providing services to individuals holding membership of the ICO; and furthering the aims of Early Years Wales. The Playgroup has had a successful year providing quality childcare in a fun and educational setting within the community for multicultural children aged 2 years to 4 years old from diverse backgrounds. The Playgroup follows the Governments Early Years Foundation Phase and New Curriculum for Wales to allow children to reach their own potential goals within a caring setting that allows meaningful play and individual development in the following areas:• Physical Development **Summary of the main** • Personal, Social & Emotional Development **activities undertaken for** • Communication **the public benefit in** • Literacy **relation to these objects** • Expressive Art **(include within this** • Knowledge & Understanding of the World **section the statutory** • Problem Solving. **declaration that trustees have had regard to the** The Playgroup has drawn on outside professional help to ensure **guidance issued by the** its adherence to Early Years Wales and its accountability to the **Charity Commission on** Charity Commission. **public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
The Playgroup has ensured the care and wellbeing of the **Summary of the main** children is priority and where required provided 1 to 1 support **achievements of the** for a child, with the Playgroup accessing Conwy Preschool **charity during the year** Support Grant to support this. The Playgroup is breaking even with regards to finances, its main income from Flying Start. The Playgroup has met its aims for this year by maintaining 10 well attended sessions throughout the week, with highly qualified experienced staff. As the number of children attending increased throughout the year we found recruitment of qualified playgroup assistants difficult, during this year.
To encourage parental engagement playgroup began using the Seesaw App as a link between playgroup and home. Environmental health visited and granted us a certificate level 5 to prepare and serve snacks.
## **Section E Financial review**
March **2012**
**TAR**
5
Cash in the bank at 31/03/2022 was £8,767. **Brief statement of the** The main financial risk to the setting is loss of funding from **charity’s policy on** Flying Start and Early Education Grants. **reserves** The setting doesn’t hold any reserves at the moment. We are slowly trying to build up funds to cover operational costs.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Our main source of funds this year has been Flying Start funding You **may choose** to include through Conwy County Council, Early education grants and additional information, childcare income. Nearly all income then being used for staffing where relevant about: costs
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## Future Plans:
- -To increase members on the Committee
- -To increase the reserves funds
- -To maintain a high level of care and education for all of the children who attend
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sian Ross **Position (eg Secretary,** Chair **Chair, etc) Date** 29/03/2023
March **2012**
**TAR**
6
## **Nant y Groes Playgroup**
**Income & Expenditure Account For The Year Ended**
**31st March 2022**
**----- Start of picture text -----**
Summary Of Transactions
Nant y Groes Playgroup
31st March 2022
RECEIPTS PAYMENTS
Balance b/f
Natwest Account 18,668.23 Natwest 100,067.86
Balance c/f
Receipts 90,166.77 Natwest Account 8,767.14
Cheques Written Of #NAME?
#NAME? 108,835.00
**----- End of picture text -----**
## **Certified**
## **Head-teacher**
**----- Start of picture text -----**
Hon Treasurer
**----- End of picture text -----**
## **Certification By Auditor**
I hereby certify that I have examined the the accounts for the above named Private Playgroup Accounts, and am satisfied that they accurately reflect the position of the fund for the period indicated.
**DATE**
**SIGNATURE**
## **Nant y Groes Playgroup**
## **Retained Funds**
## **As At 31st March 2022**
|Balance Brought Forward
Surplus / Defcit for the year
**Funds Carried Forward**
**Represented By:**
Cash in Hand
Bank Current Account|18,780
(7,620)|
|---|---|
||**11,160**|
||2,393
8,767|
||**11,160**|
## **Nant y Groes Playgroup**
## **Statement of Income & Expenditure**
## **For The Year Ended 31st March 2022**
|Child Care Income
Conwy County Council
Conwy Support Grant
Denbighshire County Council
Llandrillo FCF
Gwynedd County Council
Conwy Therapeutic Play
Conwy Pilot Project
Sundry Income
Staf Wages / PAYE / Pension
Staf Training
Foodstufs
**GROSS PROFIT / LOSS**
**Less Expenditure:**
Play Resources
IT Equipment
Insurances
Payroll Services
Staf CRB Checks
Audit Fees
Repairs to Equipment
Mobile Phone Charges
Staf Clothing
Stationery & Printing Costs
Subscriptions
Cleaning Materials
Sundry Expenditure
**Excess Expenditure over Income**
**For The Year**|**2022**
10,630
73,383
5,359
672
54
4,520
-
-
676
95,294
93,962
60
1,789
95,811
- 517
2,653
300
926
688
289
-
13
786
215
747
23
33
430
7,103
**- 7,620**||**2021**
5124
68183
1614
1296
2000
3699
231
137
0|
|---|---|---|---|
||||82283
77972
0
961|
||2,653
300
926
688
289
-
13
786
215
747
23
33
430||78933|
||||3350
431
656
868
688
94
0
61
706
579
333
71
463
1025|
|||||
|||||
||||5977|
||||**-2627**|
This statement of Income and Expenditure has been prepared from records and information supplied, and I confirm it is in accordance with this information.
**Stephen C Harms**
**16th March 2023**
**Nant y Groes Playgroup Natwest Acc No: Year Ended 31st March 2022 Bank Summary Club and Society Account** Opening Balance b/f 18,668.23 Bankings 90,166.77 Payments Closing Balance c/f **108,835.00 Bank Reconciliation** Closing Balance as at 31/3/22 Add Outstanding Banking Less Outstanding Cheques
**Adjusted Balance**
## **2.7E+07**
100,067.86
8,767.14
**108,835.00**
8,767.14
-
**8,767.14**
## **Nant y Groes Playgroup**
## **Year Ended 31st March 2022**
## **Bankings**
|**Date**|**Amount**|**Cash/Chq**|**Conwy CBC**|**Denbs CC**|
|---|---|---|---|---|
|04/07/2021|9,012.50||9,012.50||
|04/09/2021|12.14||||
|04/13/2021|6,800.00||6,800.00||
|04/14/2021|677.25||||
|05/12/2021|299.25||||
|05/19/2021|437.50||||
|05/28/2021|2,157.00|2,157.00|||
|06/01/2021|672.00|||672.00|
|06/04/2021|8,250.00||8,250.00||
|06/09/2021|441.00||||
|06/14/2021|630.00||||
|07/13/2021|3,410.00||3,410.00||
|07/14/2021|157.50||||
|07/15/2021|576.00||||
|07/23/2021|250.00||250.00||
|08/06/2021|178.88||||
|08/09/2021|773.50||||
|08/09/2021|378.00||||
|08/11/2021|78.75||||
|08/27/2021|9,700.00||9,700.00||
|09/24/2021|437.50||437.50||
|10/08/2021|500.00||500.00||
|10/13/2021|567.00||||
|10/18/2021|320.00||||
|10/29/2021|1,590.00||1,590.00||
|11/02/2021|54.00||||
|11/02/2021|9,412.50||9,412.50||
|11/09/2021|320.00||||
|11/10/2021|472.50||||
|12/08/2021|551.25||||
|12/08/2021|3,155.00|3,155.00|||
|12/10/2021|1,550.00||1,550.00||
|12/13/2021|520.00||||
|12/21/2021|500.00||500.00||
|12/24/2021|6,962.50||6,962.50||
|12/30/2021|4,110.00||4,110.00||
|01/10/2022|300.00||||
|01/12/2022|409.50||||
|01/19/2022|10.00||||
|01/25/2022|1,840.00|1,840.00|
|---|---|---|
|02/01/2022|20.00||
|02/09/2022|393.75||
|02/10/2022|400.00||
|02/23/2022|70.00||
|03/01/2022|5,687.50|5,687.50|
|03/09/2022|472.50||
|03/10/2022|340.00||
|03/15/2022|300.00|300.00|
|03/18/2022|1,000.00|1,000.00|
|03/22/2022|2,070.00|2,070.00|
|03/31/2022|940.00||
**90,166.77 5,312.00 73,382.50 672.00**
|**Llandrillo**
**FCF**|**Conwy**
**Supp Grant**|
**Conwy**
**Theraputic**
**Play**|**Conwy**
**Pilot**
**Project**|**Gwynedd**
**CC**|**HMRC SSP**
**Grant**|
|---|---|---|---|---|---|
|||||677.25||
|||||299.25||
||437.50|||||
|||||441.00||
||630.00|||||
|||||157.50||
||||||178.88|
||773.50|||||
||378.00|||||
|||||78.75||
|||||567.00||
||320.00|||||
|54.00||||||
||320.00|||||
|||||472.50||
|||||551.25||
||520.00|||||
||300.00|||||
|||||409.50||
393.75 400.00 472.50 340.00 940.00 **54.00 5,359.00 - - 4,520.25 178.88**
## **? Refunds**
|||9,012.50|-||
|---|---|---|---|---|
||12.14|12.14|-|Vodaphone|
|||6,800.00|-||
|||677.25|-||
|||299.25|-||
|||437.50|-||
|||2,157.00|-||
|||672.00|-||
|||8,250.00|-||
|||441.00|-||
|||630.00|-||
|||3,410.00|-||
|||157.50|-||
|576.00||576.00|-||
|||250.00|-||
|||178.88|-||
|||773.50|-||
|||378.00|-||
|||78.75|-||
|||9,700.00|-||
|||437.50|-||
|||500.00|-||
|||567.00|-||
|||320.00|-||
|||1,590.00|-||
|||54.00|-||
|||9,412.50|-||
|||320.00|-||
|||472.50|-||
|||551.25|-||
|||3,155.00|-||
|||1,550.00|-||
|||520.00|-||
|||500.00|-||
|||6,962.50|-||
|||4,110.00|-||
|||300.00|-||
|||409.50|-||
|10.00||10.00|-|DWP Resource Man|
|||1,840.00|-||
|---|---|---|---|---|
|20.00||20.00|-|DWP Resource Man|
|||393.75|-||
|||400.00|-||
|70.00||70.00|-|DWP Resource Man|
|||5,687.50|-||
|||472.50|-||
|||340.00|-||
|||300.00|-||
|||1,000.00|-||
|||2,070.00|-||
|||940.00|-||
|||-|-||
|||-|-||
|||-|-||
|||-|-||
|||-|-||
|||-|-||
|||-|-||
|**676.00**|**12.14**|**90,166.77**|**-**||
|53.94|925.94|16.09|79.99|327.91|4.00|
|---|---|---|---|---|---|
|177.73||11.20|149.58|153.51|4.00|
|44.85||16.54|15.03|249.02|4.00|
|186.40||10.48|55.00|217.84|4.00|
|1.98||9.48||78.96|4.00|
|48.95||3.64||48.43|4.00|
|71.35||28.07||229.67|4.00|
|25.75||23.46||141.47|4.00|
|7.00||9.99||300.63|4.00|
|280.28||5.30||213.97|4.00|
|239.52||17.32||175.67|4.00|
|8.00||14.69||161.13|4.00|
|30.00||41.13||||
|23.98||7.00||||
|36.40||41.94||||
|9.99||22.37||||
|5.92||||||
|41.95||||||
|67.03||||||
|35.96||||||
|154.65||||||
|220.99||||||
|52.37||||||
|39.90||||||
|102.87||||||
|36.97||||||
|31.97||||||
|5.59||||||
|9.99||||||
|195.53||||||
**2,247.81 925.94 278.70 299.60 2,298.21 48.00**
|23.40|495.26|40.00|
|---|---|---|
|78.00||45.00|
|15.60||7.99|
|5.40||7.99|
|56.70||7.99|
|||7.99|
|||81.54|
|||12.03|
|||4.39|
|||19.41|
|||9.40|
**- - 179.10 495.26 - 243.73**
100.067.86
**Nant y Groes Playgroup Year Ended 31st March 2022**
## **Cash Account**
|Opening Cash in Hand|111.70||
|---|---|---|
|Recorded Receipts|10,598.00||
|Paid to Bank||5,312.00|
|Recorded Expenditure||3,036.62|
|Closing Cash in Hand per book||2,393.27|
|Diference|32.19||
**10,741.89 10,741.89**
## **Nant y Groes Playgroup**
## **Year Ended 31st March 2022**
## **Cash Expenses**
|**Foodstufs**|**Play**
**Resources**|
|---|---|
|16.42|80.93|
|72.03|60.00|
|12.29|6.19|
|13.71|13.50|
|42.58|39.09|
|13.53|6.25|
|9.38|10.68|
|30.74|15.00|
|14.26|14.97|
|42.17|7.00|
|52.09|15.55|
|15.33|136.03|
|10.34||
|118.67||
|126.63||
|132.12||
|5.99||
|150.19||
|8.97||
|98.28||
|2.90||
|17.53||
|3.53||
|3.58||
|93.67||
|7.97||
|216.43||
1,331.33 1,331.33 **1,331.33**
**405.19**
|**Stat /**
**Postages**|**Cleaning**
**Mats**|
**Motor**
**Fuel**|**Rep/Ren**|
|---|---|---|---|
|10.20|7.05||13.12|
|10.78|5.16|||
|30.00|13.00|||
|201.06|7.90|||
**252.04 33.11 - 13.12**
|**Prot**
**Clothing**|**IT**|**Phone**|**Refunds**|
|---|---|---|---|
|65.88||60.00||
|||180.00||
|||120.00||
|||180.00||
|||70.00||
|||140.00||
**65.88 - 750.00 -**
## **Sundries**
47.97 40.00 17.98 40.00 40.00
**3,036.62**
**185.95**
## **Nant y Groes Playgroup**
## **Year Ended 31st March 2022**
## **Cash Income**
## **Fees**
20.00 10.00 30.00 80.00 100.00 20.00 20.00 60.00 70.00 50.00 20.00 10.00 30.00 60.00 40.00 120.00 30.00 10.00 50.00 100.00 40.00 10.00 10.00 100.00 10.00 20.00 10.00 20.00 10.00 240.00 60.00 10.00 20.00 20.00 20.00 100.00 40.00 20.00 30.00 70.00 70.00 30.00 10.00 40.00 30.00 90.00 50.00 30.00 10.00 80.00 91.00 50.00 60.00 90.00 40.00 20.00 30.00 10.00 40.00 10.00 20.00 50.00 10.00 190.00 30.00 10.00 10.00 10.00 70.00 10.00 40.00 40.00 20.00 40.00 70.00 10.00 20.00 10.00 110.00 200.00 10.00 30.00 10.00 10.00 10.00 50.00 20.00 20.00 20.00 70.00 20.00 90.00 40.00 40.00 10.00 10.00 20.00 30.00 20.00 200.00 20.00 20.00 20.00 30.00 10.00 30.00 40.00 10.00 10.00 80.00 160.00 10.00 30.00 30.00 80.00 59.00 20.00 30.00 20.00 90.00 50.00 10.00 80.00 30.00 50.00 30.00 50.00 80.00 10.00 30.00 18.00 30.00 100.00 110.00 20.00 40.00 10.00 70.00 100.00 50.00 10.00 20.00 40.00 150.00 20.00 10.00 30.00 80.00 20.00 90.00 10.00 30.00 30.00 40.00 110.00 40.00 200.00 40.00 100.00 10.00 30.00 120.00 20.00 20.00 10.00 40.00 20.00 30.00 40.00 150.00 40.00 20.00 50.00 50.00 40.00 20.00 20.00 10.00 80.00 10.00 20.00 30.00 20.00 30.00 60.00 10.00 30.00 100.00 80.00 60.00 40.00 30.00 50.00 50.00 40.00 30.00 20.00 10.00 40.00 20.00
1,548.00 2,888.00 4,248.00 6,348.00 8,768.00
10.00 20.00 100.00 20.00 10.00 140.00 10.00 50.00 10.00 20.00 20.00 50.00 50.00 40.00 100.00 10.00 50.00 50.00 70.00 230.00 20.00 60.00 110.00 20.00 60.00 20.00 20.00 30.00 150.00 40.00 60.00 20.00 20.00 20.00 100.00 20.00
10,598.00
## **Stephen C Harm 90 Meliden Roa Prestatyn Denbighshire, L**
## **16th March 2023**
**Mrs J M Angus-Aubrey Nant y Groes Playgroup Nant y Groes School Greenfield Road Colwyn Bay Conwy, LL29 8ET**
## **Invoice**
To the examination of private playgroup records, for the year ended 31st March 2022, including audit reports in respect of Nant y Groes Playgroup
**Total**
**145.00**
_**email: stephenharms@hotmail.com tel: 01745 797597 mob: 07941 352614**_
ns
LL19 8RL
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees**
Charity Name
**On accounts for the year ended**
**Charity no (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
- [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of
[insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Date:**
**Signed:**
1
**Oct 2018**
**IER**
## **Name:**
**Relevant professional qualification(s) or body (if any):**
**Address:**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**Oct 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**Oct 2018**
**IER**