## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year **From** 01st July 2024 **To** 30[th] June 2025 

## Section A                        Reference and administration details 

**Charity name** Cranleigh and District Lions Club CIO **Other names charity is known by** Cranleigh Lions Club **Registered charity number (if any)** 1183809 **Charity's principal address** 30 Waverleigh Road Cranleigh, Surrey **Postcode GU6 8QP** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Roderick Ian<br>Weale|President||Ex-Officio|
||Paul Richard<br>Withers|1stVice President||Ex-Officio|
||Andrew Sutherland|Secretary||Ex-Officio|
||Christopher Martin<br>Smith|Treasurer||Ex-Officio|
||Davy Thomas<br>Worsfold|||Members of the Club|
||Dr.Robert Michael<br>Flacks|||Members of the Club|
||Howard Barratt|||Members of the Club|
||Trevor John Dale|||Members of the Club|
||Peter Baverstock|||Members of the Club|
||Richard French|||Members of the Club|
||Colin Leonard<br>Ward|||Members of the Club|



## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

Aug. **2025** 

**TAR** 

1 



## **Names and addresses of advisers (Optional information)** 

|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**<br>**Name**<br>**Address**|||
|Independent Examiner|Jane Briggs|Oakwood Business Consultants The Dairy Tilehouse<br>Farm Offices East Shalford Lane SHALFORD GU4 8AE|
||||



## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Cranleigh and District Lions Club CIO Constitution dated 10th June 2019 Type of governing document A Template from Lions Clubs International (Multiple District 105) British (eg. trust deed, constitution) Isles Charitable Incorporated Organisation CIO 1183809 How the charity is constituted 

- (eg. trust, association, company) 

The Club President, Vice President, Secretary and Treasurer, elected Trustee selection methods each AGM for the following year, are Ex-Officio Trustees. Other named (eg. appointed by, elected by) Trustees are also elected by the Club Members. 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees. 

- the charity’s organisational structure and any wider network with which the charity works. 

- relationship with any related parties. 

- trustees’ consideration of major risks and the system and procedures to manage them. 

Cranleigh and District Lions Club is a local club formed as part of The International Association of Lions Clubs, a voluntary service organisation that helps, supports and guides local clubs to serve their community. (see below for Training) 

Clubs are Chartered as separate entities with their own constitution, but have links to other clubs in their Zone, their District, the Multiple District of the British Isles and to The International Association of Lions Clubs. 

- Relationships with other Lions Clubs and the Lions Clubs structure, provides opportunities for support, training and the exchange of ideas. Through cooperation, clubs also work together to support local, national and international charitable projects. 

- When planning the activities, the Trustees have considered the guidance on public benefit issued by the Charity Commission and ensured we are carrying out the purposes for which we were set up. 

The administration of the Club is wholly financed by the members. Our time organising activities to raise funds and provide community service is given freely and without payment or reward. Members pay an annual subscription of £90 that contributes towards the administration of our local Club and Dues to Lions Club District, Multiple District and International. 

Aug. **2025** 

**TAR** 

2 



## **Section C                    Objectives and activities** 

The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: 

a) the advancement of citizenship by: - promoting the principles of good citizenship. - encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community. - providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members. - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; - supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. 

**Summary of the objects of the** b) promoting the Voluntary Sector for the public benefit by associating **charity set out in its** with local authorities in a common effort to advance education and **governing document** provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities. 

c) promoting volunteering. 

d) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief. 

e) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues. 

f) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or 

g) promoting community participation in healthy recreation. 

Aug. **2025** 

**TAR** 

3 



During the period July 24 to June 25, which was the 50[th] Anniversary Year of our Charter, the Club members were able to: - 

- provide Gazebos for the Rectory Fete and assisted that event. - run our 22nd annual Classic Car Show at the showground Cranleigh. - organise and run the annual community Bonfire and Fireworks celebration. 

- operate another successful Market Stall in the run up to Christmas. - assist at the Remembrance Sunday memorial service. 

- conduct our Christmas activities with Santa visiting the many estates in **Summary of the main** Cranleigh and new ones but not distributing gifts or collecting bucket **activities undertaken for the** donations. We were able to provide over 200 Christmas Gift/food **public benefit in relation to** vouchers in place of Christmas Hampers to individuals and families **these objects (include within** locally. **this section the statutory** - run our popular Great Easter Egg Hunt at the Showground at Easter 25 **declaration that trustees have** (our ‘thank you’ to the community for their support of our activities) **had regard to the guidance** - organise Eggstravaganza to raise funds for the Air Ambulance-Kent, **issued by the Charity** Surrey and Sussex. **Commission on public benefit)** And finally, to organise and run Cranleigh Carnival and Fun Day which, whilst not designed to make a profit, more than covered its costs and was very much appreciated by our community. 

Project Wenceslas ran from October to March attracting donations from locals despite not receiving the Winter Fuel Payment. These donations are used for the relief of fuel poverty or fuel debt. 

Also, we continued to assist local Ukrainians via the ‘One Cranleigh for Ukraine’ community project and to house and re-house many Ukrainian families in our locality. 

## **Additional details of objectives and activities (Optional information)** 

Welfare requests and Wenceslas disbursements are administered by their respective teams with proposals being brought before the Club and Trustees for approval. Any proposal with a possible conflict of interest for any club member is first reviewed by the Board of Trustees. 

You **may choose** to include further statements, where relevant, about: 

- policy on grant making. 

- policy programme related investment. 

- contribution made by volunteers. 

The Club takes its responsibility for the civic, cultural, social and moral welfare of the community very seriously and donations towards community projects are frequently supported. 

The Club had 56 members by the end of the year. In undertaking our work, we also rely on other supporters and the Friends of Cranleigh Lions Club, who all give their time freely and without payment or reward. Without such dedication and support we would not be able to function and achieve as much as we do. 

Two local Organisations have utilised Lions Club members expertise with organising parking arrangements at the Showground for which payment has been made to our Admin Account (Members Funds). 

Aug. **2025** 

**TAR** 

4 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

In addition to organising the above events to benefit the local community, during our 50[th] Anniversary Year,  we were able, during this period to Donate **c £95,000** - (£101000 last year) to local good causes from the proceeds of those and other activities and inward donations from local donors during the year. Over £25627 was donated to local individuals, families or groups through our general Welfare Donations. The One Cranleigh for Ukraine Fund has distributed over £10595 and still had available funds of over £953. Over 200 Christmas Hamper Food Vouchers were provided at a cost of £15036 Youth projects £3317 

We made over £18917 of general donations to local individuals, groups and organisations. 

One Stop Community Project £548 Air Ambulance Kent, Surrey and Sussex received £9500. Project Wenceslas donated £733 to help with Fuel poverty. 

Multiple District Donations to Lions International Foundation for disaster relief and Medical Appeals and good causes received some £1500. Schools Welfare Funds received £1500. 

A Grant to Cranleigh Heritage Trust CIO for the Cottage Hospital project of £7500. Message in a Bottle project £169. 

Aug. **2025** 

**TAR** 

5 



## **Section E                    Financial review** 

**Brief statement of the** 

**charity’s policy on reserves** 

We hold £10k in one deposit account as a contingency to protect the Club from the risks associated with running a number of outdoor events, whose income may vary from year to year depending, primarily, on the weather conditions on the day of the event. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

Generous individual donations from local residents/businesses including bucket collections, Sponsorship/Advertising at our events and proceeds from events and activities. 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity. 

- investment policy and objectives including any ethical investment policy adopted. 

Our activities organising community events and other fund-raising initiatives enables local individuals, groups and associations and Charities, Lions Charities and good causes to benefit. 

N/a 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**<br>**Full name(s)**<br>**Position (eg Secretary, Chair,**<br>**etc) **<br>**Date**|C M Smith|R I Weale|
|---|---|---|
||Christopher Martin Smith|Roderick Ian Weale|
||<br> Treasurer|President|
||18thAugust 2025||
||18thAugust 2025||



Aug. **2025** 

**TAR** 

6 



**Charity Name N Cranleigh and District Lions Club CIO 11** 


## **Recei ts and a ments acco p p y** 

Period start date 1st July 2024 

**For the period** Period start date **To from** 

## **Section A Receipts and payments** 

**Unrestricted Restricted Endowment funds funds funds** 

**to the nearest      £ to the nearest £** 

**to the nearest £** 

## **A1 Receipts** 

|**A1 Receipts**||||||
|---|---|---|---|---|---|
|Carnival|14,924||**-**||**-**|
|Bonfire|39,571||**-**||**-**|
|Classic Car Show|70,857||**-**||**-**|
|Santa Sleigh Donations|2,643||**-**||**-**|
|Schools Welfare Funds|||**-**||**-**|
|Project Wenceslas|1,115||**-**||**-**|
|Gift Aid|6,131||**-**||**-**|
|Christmas Hamper Donations|1,255|||||
|Eggstravaganza and Easter EggHunt|7,936|||||
|Donations|10,675|||||
|General/SundryIncome|206|||||
|Subscriptions|4,613|||||
|Club Shirts and Caps||||||
|Collections|414|||||
|World CupQuiz||||||
|One StopCommunityProject|||**97**|||
|Corporate Sponsorship||||||
|Market Stall|2,376|||||
|Interest|427|||||
|Youth-Lashmere PlayPark||||||
|One Cranleigh for Ukraine|||**3,000**|||
|FantasyF1||||||
|Lions Christmas Dinner|1,476|||||
|Charter Night|3,741|||||
|Balls|289|||||
|Tail Twister|32||**-**||**-**|
|**_Sub total_**_(Gross income for_<br>_AR)_|**168,681**||**3,097**||**-**|



||**A2 Asset and investment sales,**||||||||
|---|---|---|---|---|---|---|---|---|
||**(see table).**||||||||
||||**-**||**-**||**-**||
||||**-**||**-**||**-**||
||**_Sub total_**||**-**||**-**||**-**||
||**_Total receipts_**|**168,681**|||**3,097**||**-**||
||**A3 Payments**||||||||
||Bonfire|**22,920**|||**-**||**-**||
||Classic Car Show|20,931|||**-**||**-**||
|Santa Sleigh<br>CCXX R1 accounts (SS)||1|1,003||**-**||**-**<br>28/11/2025||





|Presentation Evening|||**-**||**-**|
|---|---|---|---|---|---|
|Project Wenceslas|1,115||**-**||**-**|
|Welfare Donations|25,627||**-**||**-**|
|Other Donations|28,380||**-**||**-**|
|Bursary|||**-**||**-**|
|Schools Welfare and Peace Poster|1,810|||||
|Bank Charges|521|||||
|Eggstravaganza and Easter EggHunt|2,157|||||
|Carnival|15,070|||||
|Multiple District Donations|1,500|||||
|Project 50 Glebelands Mental Health||||||
|Zone Project- GASP||||||
|Int. M District and District Dues|5,163|||||
|Christmas Hampers|15,505|||||
|General Expenses|610|||||
|Repairs  and Maintenance|3,179|||||
|Market Stall|108|||||
|Youth|3,007|||||
|Legal and Professional Fees|749|||||
|Club Shirts and Caps|5|||||
|Hut|405|||||
|Public Relations|431|||||
|Youth- Lashmere PlayPark||||||
|ROAR 22||||||
|Message in a Bottle|185|||||
|One Cranleigh for Ukraine|||**10,595**|||
|YoungAmbassador||||||
|IT Licences and Renewals|432|||||
|One StopCommunityProject|||**548**|||
|Charter Night|5,724|||||
|Lions Christmas Dinner|1,547|||||
|Cranleigh Heritage Trust|7,500|||||
|50 Cranleigh People|367|||||
|Remembrance Sunday||||||
|Quiz||||||
|Collection TD/PW|**836**||**-**||**-**|
|**_Sub total_ **|**166,787**||**11,143**||**-**|



|**A4 Asset and investment**||||||||
|---|---|---|---|---|---|---|---|
|**purchases, (see table)**||||||||
||**-**||**-**|||**-**||
||**-**||**-**|||**-**||
|**_Sub total_ **|**-**||**-**|||**-**||
|**_Total payments_**|**166,787**||**11,143**|||**-**||
|**_Net of receipts/(payments)_**|**1,894**||**-                  8,046**|||**-**||
|**A5 Transfers between funds**|**-**||**-**||**-**|||
|**A6 Cash funds last year end**|**60,619**||**-**||**-**|||
|**_Cash funds this year end_**|**62,513**||**-                  8,046**|||**-**||



CCXX R2 accounts (SS) 

28/11/2025 

2 



**Section B Statement of assets and liabilities at the end of the** 

## **Categories** 

## **B1 Cash funds** 

## **B2 Other monetary assets** 

## **Unrestricted funds** 

## **Details** 

|**Details**|**Unrestricted**<br>**funds**|
|---|---|
|Administration Account<br>Gold Account Reserve<br>Charity Account<br>Activities Account<br>HSBC Account<br>**_Total cash funds_**|**to nearest £**|
||**8,289**|
||**27,622**|
||**8,455**|
||**10,000**|
||**100**|
||**54,466**|



(agree balances with receipts and payments account(s)) Agreement Error **Unrestricted funds to nearest £ - - - - - -** 

## **Details** 

**Fund to which asset belongs** 

## **Details** 

## **B3 Investment assets** 

## **Details** 

**Fund to which asset belongs** 

**B4 Assets retained for the charity’s own use** 

CCXX R3 accounts (SS) 

28/11/2025 

3 



## **Details** 

**Fund to which liability relates** 

## **B5 Liabilities** 

Signed by one or two trustees on behalf of all the trustees 

|**R Weale**<br>Signature<br>C M Smith|Print N<br>CHRIS S<br>PRESIDENT R|
|---|---|
|C M Smith|CHRIS|
|**R Weale**|PRESIDENT R|



CCXX R4 accounts (SS) 

28/11/2025 

4 



## **o (if any) 183809** 

## **ounts** 

## **CC16a** 

Period end date 

30th June 2025 

**Total funds Last year** 

## **to the nearest £ to the nearest £** 

|**14,924**||**8,554**|
|---|---|---|
|**39,571**||**30,797**|
|**70,857**||**66,044**|
|**2,643**||**1,716**|
|**-**|||
|**1,115**||**3,504**|
|**6,131**|||
|**1,255**||**2,846**|
|**7,936**||**5,019**|
|**10,675**||**12,215**|
|**206**|||
|**4,613**||**4,290**|
|**-**||**711**|
|**414**||**430**|
|**-**||**918**|
|**97**||**6,733**|
|**-**||**1,000**|
|**2,376**||**2,857**|
|**427**||**346**|
|**-**||**10,000**|
|**3,000**||**11,541**|
|**-**||**100**|
|**1,476**|||
|**3,741**||**2,215**|
|**289**||**225**|
|**32**||**34**|
|**171,778**||**172,095**|



||**-**||||
|---|---|---|---|---|
||**-**||**-**||
||**-**||**-**||
||**171,778**||**172,095**||
||**22,920**||**23,312**||
||**20,931**||**17,235**||
||**1,003**<br>5||**1,278**||



CCXX R5 accounts (SS) 

28/11/2025 



|**-**|||
|---|---|---|
|**1,115**||**4,104**|
|**25,627**||**19,815**|
|**28,380**||**13,208**|
|**-**|||
|**1,810**||**6,853**|
|**521**||**527**|
|**2,157**||**1,639**|
|**15,070**||**7,421**|
|**1,500**||**5,524**|
|**-**|||
|**-**|||
|**5,163**||**4,703**|
|**15,505**||**12,973**|
|**610**||**199**|
|**3,179**||**890**|
|**108**|||
|**3,007**||**2,406**|
|**749**||**713**|
|**5**||**677**|
|**405**||**360**|
|**431**||**504**|
|**-**||**10,000**|
|**-**|||
|**185**||**100**|
|**10,595**||**22,974**|
|**-**|||
|**432**||**245**|
|**548**||**5,740**|
|**5,724**||**288**|
|**1,547**|||
|**7,500**|||
|**367**|||
|**-**||**72**|
|**-**||**514**|
|**836**|||
|**177,930**||**164,274**|



||||
|---|---|---|
||||
|||**-**|
||||
|||**164,274**|
||||
|**-                  6,152**||**7,821**|
|**-**||**-**|
|**60,619**|||
|**54,467**||**52,798**|



CCXX R6 accounts (SS) 

28/11/2025 

6 



||**period**||
|---|---|---|
|**e**|||
||||
||**Restricted**<br>**funds**<br>**to nearest £**<br>**-**<br>**-**<br>**-**<br>**-**<br>Agreement Error<br>**Restricted**<br>**funds**<br>**to nearest £**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**Endowment**<br>**funds**<br>**to nearest £**|
|||**-**|
|||**-**|
||||
||||
|||**-**|
|||**-**<br>OK|
|||**Endowment**<br>**funds**<br>**to nearest £**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|
||**-**|**-**|



|**Cost (optional)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**Current value**<br>**(optional)**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|



|**Cost (optional)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>7|**Current value**<br>**(optional)**|
|---|---|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
|||



CCXX R7 accounts (SS) 

28/11/2025 



|**Amount due**<br>**(optional)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>Name<br>SMITH<br>ROD WEALE|**When due**<br>**(optional)**|
|---|---|
|||
|||
|||
|||
|||
|||
||Date of<br>approval|
||18/11/2025|
||18/11/2025|



CCXX R8 accounts (SS) 

28/11/2025 

8 



**Independent examiner's report on the accounts** 


## **Section A                        Independent Examiner’s Report** 

|**Report to the trustees/**<br>**members of**<br>**On accounts for the year**<br>**ended**<br>**Set out on pages**<br>**Responsibilities and**<br>**basis of report**|Cranleigh and District Lions Club (CIO)|Cranleigh and District Lions Club (CIO)|Cranleigh and District Lions Club (CIO)|
|---|---|---|---|
|||||
||30thJune 2025|**Charity no**<br>**(if any)**|1183809|
|||||
||1-2|||
||I report to the trustees on my examination of the accounts of the above<br>charity (“the Trust”) for the year ended**30 / 06 / 2025**.<br>As the charity's trustees, you are responsible for the preparation of the<br>accounts in accordance with the requirements of the Charities Act 2011<br>(“the Act”).<br>I report in respect of my examination of the Trust’s accounts carried out<br>under section 145 of the 2011 Act and in carrying out my examination, I<br>have followed all the applicable Directions given by the Charity Commission<br>under section 145(5)(b) of the Act.|||



**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records; or 

- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

**Signed: Date:** 18/11/2025 **Name:** Camilla Hills **Relevant professional qualification(s) or body (if any): Address:** Unit 3, The Dairy, Tilehouse Farm Offices, East Shalford Lane, Guildford, Surrey, GU4 8AE 

1 

**Oct 2018** 

**IER** 



**Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of** None to disclose **any items that the examiner wishes to disclose** . 

2 

**Oct 2018** 

**IER**