Day July 2020 Day June 2021 1[st] To 30[th]
0
Trustees' Annual Report for the period
Period start date Period end date
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1183809 Charity's principal address Hillview
Cranleigh and District Lions Club CIO
Cranleigh Lions Club Cranleigh Lions
Smithwood Common CRANLEIGH Surrey Postcode GU6 8QP
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John Woodford | President | Ex-Officio | ||
| Paul Withers | Vice President | Ex-Officio | ||
| Colin Ward | Secretary | Ex-Officio | ||
| Chris Smith | Treasurer | Ex-Officio | ||
| Derek Young- Trawber |
Members of the Club | |||
| Clive Saunders | Members of the Club | |||
| Rod Weale | Members of the Club | |||
| DavyWorsfold | Members of the Club | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Cranleigh and District Lions Club CIO Constitution dated 10[th] June 2019 Type of governing document A Template from Lions Clubs International (Multiple District 105) British (eg. trust deed, constitution) Isles Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
The Club President, Secretary and Treasurer, elected each AGM for the Trustee selection methods following year, are Ex-Officio Trustees. Other named Trustees are also (eg. appointed by, elected by) elected by the Club Members.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Cranleigh and District Lions Club is a local club formed as part of The International Association of Lions Clubs, a voluntary service organisation that helps, supports and guides local clubs to serve their community.
Clubs are chartered as separate entities with their own constitution, but have links to other clubs in their Zone, their District, the Multiple District of the British Isles and to The International Association of Lions Clubs.
Relationships with other Lions Clubs and the Lions Clubs structure, provides opportunities for support, training and the exchange of ideas. Through cooperation, clubs also work together to support national and international charitable projects.
The administration of the Club is wholly financed by the members. Our time organising activities to raise funds and provide community service is given feely and without payment or reward. We pay an annual subscription of £60 that contributes towards the administration of our local Club and the Lions District, Multiple District and International Clubs.
Section C Objectives and activities
The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:
a) the advancement of citizenship by:
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promoting the principles of good citizenship.
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encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;
-
providing a forum for the open discussion of all matters of public interest, Summary of the objects of the provided that partisan politics and sectarian religion shall not be debated charity set out in its governing by members; document - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; - supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
b) promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities.
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c) promoting volunteering.
d) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief. e) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues. f) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or g) promoting community participation in healthy recreation.
Our Lions year 2020/21 has been difficult particularly because we have not been able to run our usual programme of events and activities in the same way as normal.
For example, our usual very popular Classic Car Show normally held in August was cancelled but, in its place, we have run two Classics on the Drive events which were very well received by our local community and raised some much-needed funds.c£7700 Our Lions Cranleigh Bonfire and Fireworks event also had to be cancelled again. Our Christmas activities also had to be modified as Santa could not hand out children’s Christmas gifts and the elves could not collect bucket donations. But we were still able to provide Christmas Gift vouchers rather than Christmas Hampers, to over 100 families and individuals.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Fortunately, we were able to run the Cranleigh Carnival and Fun Dog Show at the end of June ‘21 pretty much as normal and while it is not designed to raise funds it was such a well-received and successful show that we more than covered its costs.
New initiatives were required for fund raising during the year and the first of these was Lion Elwyn’s Sunflower Site providing kindly donated plants from our local Notcutts Garden Centre plus garden planters, display stands etc. made from pallet timber for personal donations from local residents. This morphed into Lion Howard’s Market Stall which sold handmade Christmas decorations, used toys, books, puzzles, used bikes etc in the run up to Christmas.
There was also an online Quiz and Auction and a Grand Shave all raising funds for our charity work, good causes and Lions projects.
Project Wenceslas ran from October to March attracting donations from locals who received but did not need the Winter Fuel Payment. These donations are used for the relief of fuel poverty or fuel debt.
When planning the activities listed above, the Trustees have considered the guidance on public benefit issued by the Charity Commission and ensured we are carrying out the purposes for which we were set up.
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grant making.
-
policy programme related investment.
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contribution made by volunteers.
Welfare requests and Bursary disbursements are administered by their respective committees with proposals being brought before the Club and Trustees for approval. Any proposal with a possible conflict of interest for any club member is first reviewed by the Board of Trustees.
The Club takes its responsibility for the civic, cultural, social and moral welfare of the community very actively and donations towards community projects are frequently supported.
The Club had 53 members by the end of the year. In undertaking our work, we also rely on other supporters and the Friends of Cranleigh Lions Club, who all give their time freely and without payment or reward. Without such dedication and support we would not be able to function and achieve as much as we do.
Section D Achievements and erformance p Summary of the main In addition to organising the above events to benefit the local community achievements of the charity we were able to donate some £45000 to good causes from the proceeds during the year of those and other activities and inward donations from local donors during the year. Over £13000 was donated to local individuals or groups through our general Welfare Donations. Bursary 2021 provided grants to 7 local organisations totalling £3852. We provided over 100 Christmas Hamper Vouchers totalling £6605. We made over £7600 of general donations to local groups and organisations. Multiple District Donations to Lions International Disaster and Medical Appeals and good causes totalled £3887. Air Ambulance Kent, Surrey and Sussex received £2500. Project Wenceslas provided £2858 towards local families in fuel poverty. Lions Schools Welfare Funds amounted to £3200. Youth activities and projects received some £1500.
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Section E Financial review
Brief statement of the charity’s policy on reserves
We hold over £10k in one deposit account as a contingency to protect the Club from the risks associated with running a number of outdoor events, whose income may vary from year to year depending, primarily, on the weather conditions on the day of the event.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising).
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how expenditure has supported the key objectives of the charity.
Generous individual donations from local residents/businesses including bucket collections, Sponsorship/Advertising at our events and proceeds from events and activities.
The inevitable costs involved with all our community and fund-raising events are carefully considered and managed through our Activities A/c and the surplus/profit transferred to our Charity Account for disbursement.
N/a
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Along with many other Lions Clubs in the UK we converted from a Charity Trust to a Charitable Incorporated Organisation (CIO) wef 1[st] July 2020.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
C M Smith | J Woodford |
|---|---|---|
| Christopher Martin SMITH | John Woodford | |
Treasurer |
President 2020/21 | |
| 10thDecember 2021 | ||
| 10thDecember 2021 |
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Charity Name No (if any) Cranleigh and District Lions Club CIO 1183809 Receipts and payments accounts CC16a
For the period Period start date Period end date To from 1st July 2020 30th June 2021
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 10,344 116 7,634 1,054 12 - 1,673 25 18,305 199 2,880 35 1,019 3,344 440 1,141 5,291 - 53,512 - - - 53,512 - 666 338 13,283 8,027 3,853 4,148 234 100 8,475 6,387 174 100 3,776 6,633 333 111 812 706 250 612 685 250 59,953 |
Restricted funds to the nearest £ - - - - - 4,699 - - - - - - - - - - - - - 4,699 - - - 4,699 - - - 2,858 - - - - 2,858 1 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 10,344 116 7,634 1,054 12 4,699 - 1,673 25 18,305 199 2,880 35 1,019 3,344 440 1,141 5,291 - 58,211 - - - 58,211 - 666 338 2,858 13,283 8,027 3,853 4,148 234 100 8,475 6,387 174 100 3,776 6,633 333 111 812 706 250 612 685 250 62,811 |
Last year to the nearest £ |
| Carnival | 10,344 | - | |||
| Bonfire | 116 | - | |||
| Classics on the Drive | 7,634 | - | |||
| Santa Sleigh Donations | 1,054 | - | |||
| ThursdayBus | 12 | - | |||
| Project Wenceslas | - | ||||
| Gift Aid | - | - | |||
| Christmas Donations | 1,673 | ||||
| Easter EggHunt/Eggstravaganza | 25 | ||||
| Donations | 18,305 | ||||
| Quiz | 199 | ||||
| Subscriptions/Memers Contributions | 2,880 | ||||
| Club Uniform | 35 | ||||
| Collections for Members | 1,019 | ||||
| Auction | 3,344 | ||||
| Sunflower Site | 440 | ||||
| Grand Shave | 1,141 | ||||
| Market Stall | 5,291 | ||||
| - | - | ||||
| Sub total(Gross income for AR) |
53,512 | - | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | |||||
| Bonfire | - | - | |||
| Classics on the Drive | 666 | - | |||
| Santa Sleigh | 338 | - | |||
| Project Wenceslas | - | ||||
| Welfare Donations | 13,283 | - | |||
| Other Donations | 8,027 | - | |||
| Bursary | 3,853 | - | |||
| School Welfare and Peace Poster | 4,148 | - | |||
| Bank Charges | 234 | ||||
| Easter EggHunt/Eggstravaganza | 100 | ||||
| Carnival | 8,475 | ||||
| Multiple District Donations | 6,387 | ||||
| Travel Expences | 174 | ||||
| Quiz | 100 | ||||
| District, MD and International Dues | 3,776 | ||||
| Christmas Hamper Vouchers | 6,633 | ||||
| General Expenses | 333 | ||||
| Repairs and Maintenance | 111 | ||||
| Market Stall | 812 | ||||
| IT Licencesand Renewals | 706 | ||||
| Youth | 250 | ||||
| Legal and Professional fees | 612 | ||||
| Collection Disbursements | 685 | ||||
| Hut | 250 | ||||
| **Sub total ** | 59,953 | - | |||
| CCXX R1 accounts (SS) | 10/12/2021 |
CCXX R1 accounts (SS)
10/12/2021
| A4 Asset and investment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | |||||||
| **Sub total ** | - | - | - | - | - | |||||
| Total payments | 59,953 | 2,858 | - | 62,811 | - | |||||
| Net of receipts/(payments) | - 6,441 | 1,841 | - | - 4,600 | - | |||||
| A5 Transfers between funds | - | - | - | |||||||
| A6 Cash funds last year end | 53,562 | - | - | 53,562 | - | |||||
| Cash funds this year end | 47,121 | 1,841 | - | 48,962 | - |
CCXX R2 accounts (SS)
10/12/2021
2
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
HSBC Details Details Total cash funds (agree balances with receipts and payments account(s)) Charity Account Activities Account Reserves Account Details Administration Account Details Details John Woodford Signature CMSmith |
Unrestricted funds Restricted funds to nearest £ to nearest £ 11,598 1,841 20,839 - 4,584 100 10,000 - 47,121 1,841 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) - - Print Name Chris Smith-Treasurer John Woodford President |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| CMSmith | Chris Smith-Treasurer | 10/12/2021 | |
| John Woodford | John Woodford President | 10/12/2021 |
CCXX R3 accounts (SS)
10/12/2021
3
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to th• trust•osI rn•mb•rn of OISTRICE LIONJS CLKA Cio On aeeèunts for th• y•ar •nded Charlty no (if any) 30 JufvJ£ 2021 11637)oq 8•t out on pag• I report to the trustees on my examination of the accounts of the above charty (Ihe Trusf) for the year ended Rosponslblltl•s arKI basls of report As thè charitys trustees. w)u are respon61bbe for the preparation of th accounts in ac{X)rdan wlth th8 requlr8m8nts of the Charftle8 Act 2011 I report In respect of my examination of the Trusys accounts carried oui under section 145 of the 2011 Act and in carying out my examinatlon, I have folh)wed all the applic4ble Directions gfv&n by the Charlty Commlsslon under 88clion 145(5Xbl of the A(. Indepond•nt tTh8 c examlnerfs ststement und ceed ket Ilcabl exa sted atio y]]. ifiad emb $8rt te[ rfnot I hav8 completed my examination. l o)nfim that rK) materSal matters have come to my attention in connection with the examlnation (other than that disclosed below ') which gives me cause to believe that in. any material respect.. the accounting records were not kept kn accordance with section 130 of thè Charitses ACL. or the ac(y)unts dtsj not ac(xJrd with the accounting records., or the accounts nol ccmply with the applicable requirements concemirvJ the fom and content of accounls set out in the Charitiès (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a Irue arKI fairf wew %¥hlch not a matter considered as part of an independgnt examination. I have no concems aThJ have come auoss no other matters in connection vAlh the examination to whith attentK)n slK)uld be drawn In thls report In order to enable a F0Per undetsianding of th& accounts lo be reached. ' Please delete the words in the brackets rfth8y do not apply. Slgned: Datè: 2021 Name: AHILL& MILIS Relevant professional quallficatlonls) or body IER Oct 2018
(if ary): Address: F1OAEyGQEC 6AQKJ HIT H&2cDKe)AQFJS. 2<JAO CQAKJLciQkl Section B Disclosure Only compkte rf the examiner nèeds to hlghiight malerlal matters of concem (see CC32. Independenl examination of charity accounts: diredions and guldance for examiners). Glve here brlef detslls of any Items that tho •xamln•rwisho9 to d18cIo••. IER Oct 2018