## Annual Summary for Charity Report,  for Charitable Incorporated Organisation. Charity Number 1183786 **Friends Of Milborne Port Library 2019 Annual Summary Apr 2022 to Apr 2023** 

## **General.** 

The main issues with Milborne Port Library this past 12 months were dealing with rising electricity costs,  mobile Library vehicle technical issues, working with Somerset County Council as a Community Library Partnership (CLP) while continuing to monitor the construction progress of the proposed Community Hub with the Parish Council (PC).  The CIO continued fundraising, mainly to cover Insurance costs. 

To counter rising power costs, the Friends worked with the Parish Council to look at alternative locations.  The chosen location was in the 300 year old Town Hall downstairs Community Room, used mostly by the Village WI for meetings and lectures, weekly coffee mornings and weekly craft events. 

WI Items had to be relocated, repairs done to the walls, and shelving had to be collected and bolted to the walls before the move, late in the year. 

In contrast to the heating costs issue, the Library in the vehicle stayed closed on 2 days due to excessive heat during the summer heatwave in July. 

Once installed in the Town hall, a few minor issues were dealt with.  High humidity from water below the hall was countered by 2 dehumidifiers and heat comes from wall mounted convector heaters and a fan heater for Library Staff. 

## **Community Library Partnership.** 

The CIO has had communications by email and face to face meetings with County and Yeovil level representatives of the CLP in the Library Vehicle and latterly in the Village Community Room in the Town Hall to ensure the CLP is providing a suitable Library service under the rules at the time. We had ample assistance from Yeovil based Library staff in transferring books and setting up the Library, together with ongoing support to fine tune Library activities.  County staff also helped assess the alternate rooms. 

## **Library Technical Issues** . 

Technical issues were few this year. Trustees were also involved with keeping the area adjacent to the vehicle clear of vegetation, as well as drawing up cleaning rosters and personally cleaning the floor when this is needed. Leaks and heater failures were dealt with. In the Town Hall the Parish Council are the controlling authority while the Library Staff are the main users and will be the first to respond to floods or electrical issues. 

## **Community Hub.** 

The CIO continued to work with the Parish Council on the Business Plan and on the internal layout of the proposed building.  There are physical signs of action where the hub is due to be built (along with 65 houses). 

## **Personnel** 

This year one of our Library Staff retired and a new villager replaced her.  The CIO Trustees now number 7. 

Richard Jones 2 May 2023 CIO Trustee and Chair 

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**Financial Statements for the Period Ended 5 April 2023 for Friends of Milborne Port Library 2019** 

Registered Charity Number: 1183786 



## **Financial Statements** 

**for the Year Ended 5 April 2023** 

## **Accountants' Report to** 

## **Friends of Milborne Port Library 2019** 

In accordance with instructions given to me I have prepared, without carrying out an audit, the annexed Income and Expenditure Account from the accounting records of the Friends of Milborne Port Library 2019, and from information and explanations supplied to me. 

Roz Barrett BSc, FCCA Accountancy Services 32 Prankerds Road Milborne Port Sherborne Dorset DT9 5BX 

Date: 12th May 2023 

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**Friends of Milborne Port Library 2019** 

Registered Charity Number: 1183786 

## **Income and Expenditure Account for the Year Ended 5 April 2023** 

||||**5.4.23**||||5.4.22||
|---|---|---|---|---|---|---|---|---|
|||**£**||**£**||£||£|
|**Income:**|||||||||
|Membership||**-**|||||-||
|Library takings||**498**|||||520||
|Donations||**500**|||||925||
|Fund-raising||**1,140**|||||-||
|||||**2,138**||||1,445|
|**Expenditure:**|||||||||
|Printing & stationery|||**15**||||-||
|Items for the library|||**57**||||27||
|Insurance||**677**|||||635||
|Repairs & renewals||**-**|||||-||
|Travel & subsistence|||**2**||||-||
|Mobile phone||**-**|||||-||
|Advertising||**-**|||||-||
|Fundraising expenses||**108**|||||-||
|Sundry expenses||**-**|||||-||
|||||**859**||||662|
|**EXCESS OF EXPENDITURE OVER INCOME**||||**1,279**||||783|
|**Opening Balance @ 6 April 2021:**||||**1,938**||||1,155|
|**Less: Excess Expenditure over Income:**||||**1,279**||||783|
|**Closing Balance:**||||**3,217**||||1,938|
|**Represented by:**|Bank Current Account|||**3,124**||||1,151|
||Cash in hand - Float||||**93**|||787|
||Legal Challenge Pledges held by FOSL|||**-**||||-|
|||||**3,217**||||1,938|



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