## Gwennie's Getaways
Charity number 1183782
## Annual Report and Financial Statements
for the year ended 31 December 2021
## Gwennie's Getaways
Annual Report and Financial Statements for the year ended 31 December 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 11|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Gwennie's Getaways
## Trustees' report for the year ended 31 December 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Alison Waterworth Chair Jade Jones Victoria Green Audrey Binns Resigned **Charity number** 1183782 Registered in England and Wales
**Registered and principal address Bankers** 29 The Lodge Barclays Bank plc Linthwaite Leicester Huddersfield LE87 2BB HD7 5TG
## **Independent examiner**
Simon Bostrom FCIE **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution adopted on 1 October 2018 as amended on 3 June 2019 and 18 September 2020.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Gwennie's Getaways
## Trustees' report (continued) for the year ended 31 December 2021
## **Objectives and activities**
## **The charity's objects**
To preserve and protect the physical and mental health of those suffering Alzheimer's and other forms of dementia, their families, carers and support workers by providing a respite holiday in specifically adapted caravans and monthly support sessions.
## **The charity's main activities**
We provide respite breaks for people living with Alxheimer's and other forms of dementia in order to reduce isolation and loneliness and improve the quality of life.
Our vision is to purchase more than one retreat by 2025 and provide up to 60 holidays per year.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
Gwennie's Getaways have had a very successful year. With the money raised and donated we have been able to offer both the memory cafe service and the respite holidays to a very high standard. We were unsure how things would go since coming back after the pandemic but we are doing extremely well and hope to continue this success into 2023.
## **Financial review**
The net income for the year was £14,031, including net income of £2,974 on unrestricted funds and net income of £11,057 on restricted funds.
## **Reserves policy**
Using the strict definition of reserves - unrestricted net assets of the charity less the value of fixed assets (ie sums which are not readily realisable), this means that the charity had liabilities of £20,927. However, this is after accounting for long term liabilities in the form of a hire purchase agreement, repayable over 7 years and also the value of a loan made to the charity by Ruddi's Retreat which is repayable as and when the charity is in a position to repay.
The budget for the year ending 31 December 2022 shows a surplus of approximately £7,500 after accounting for hire purchase servicing. This should enable the charity to pay off part of the loan from Ruddi's Retreat.
In terms of going concern, given the positive future cash flows anticipated, the trustees do not consider that there are any uncertainties so significant to cast doubt over the ability of the charity to continue as a going concern.
Approved by the board of trustees on 5/10/2022
Alison Waterworth (Trustee)
3
## Gwennie's Getaways
## Independent examiner's report to the trustees of Gwennie's Getaways
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021, which are set out on pages 5 to 11.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
19/10/2022
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Gwennie's Getaways
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 December 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
10,310
Fundraising activities
207
**Total income**
10,517
**Expenditure on:**
Salaries and NI
(3)
-
Site fees
-
Caravan hire and rent
-
IT software and consumables
174
Printing, postage and stationery
-
Advertising and publicity
-
Fundraising costs
20
Freelance bookkeeping
1,685
Insurance
-
Phone and internet
-
Other administrative expenses
-
Independent examination
720
Depreciation
4,282
Hire purchase costs
662
**Total expenditure**
7,543
**Net income / (expenditure)**
2,974
**Fund balances brought forward**
(2,489)
**Fund balances carried forward**
(4)
485|2021
Restricted
funds
£
27,825
-
27,825
3,999
10,981
1,050
120
128
90
-
-
265
100
35
-
-
16,768
11,057
-
11,057|2021
Total
funds
£
38,135
207
38,342
3,999
10,981
1,050
294
128
90
20
1,685
265
100
35
720
4,282
662
24,311
14,031
(2,489)
11,542|2020
Total
funds
£
restated
15,634
-
15,634
4,773
6,343
1,114
288
321
126
1,107
231
-
-
-
-
4,282
752
19,337
(3,703)
1,214
(2,489)|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Gwennie's Getaways
## Balance sheet
|as at 31 December 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
21,412
**Total fixed assets**
21,412
**Current assets**
Debtors and prepayments
(6)
-
Cash at bank
10,810
**Total current assets**
10,810
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
24,204
**Total current liabilities**
24,204
**Net current assets / (liabilities)**
(13,394)
**Total assets less current liabilities**
8,018
**Creditors: amounts falling due after one year**
(8)
7,533
**Net assets**
485
**Funds**
Unrestricted funds
485
Restricted funds
-
**Total funds**
485|2021
Restricted
£
-
-
128
10,929
11,057
-
-
11,057
11,057
-
11,057
-
11,057
11,057|2021
Total
£
21,412
21,412
128
21,739
21,867
24,204
24,204
(2,337)
19,075
7,533
11,542
485
11,057
11,542|2020
Total
£
restated
25,694
25,694
-
2,590
2,590
21,614
21,614
(19,024)
6,670
9,159
(2,489)
(2,489)
-
(2,489)|
|---|---|---|---|
The financial statements were approved by the board of trustees on 5/10/2022
Alison Waterworth (Trustee)
6
## Gwennie's Getaways
## Notes to the accounts
## for the year ended 31 December 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
The accounts for the previous year have been restated in respect of a caravan purchase and hire purchase agreement, neither of which were included in the previous year's accounts. The effect of the change has been to increase the previous year's fixed assets by £25,694 and to increase the current liabilities by £21,614 and to increase the long term liabilities by £9,159.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives. Caravans: over 7 years
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Gwennie's Getaways
## Notes to the accounts continued
## for the year ended 31 December 2021
|**2 Grants and donations**
Arnold Clark Community Fund
Community Fund
HMRC Coronavirus Job Retention Scheme
Magic Little Grants
National Lottery Community Fund (NLCF)
One Community
One Community
Souter Charitable Trust
Squire Patton Boggs
Squire Patton Boggs
The Archer Trust
The Astor Foundation
The D'Oyly Carte Charitable Trust
The Fitton trust
The Leathersellers' Company
Third Sector Leaders
Prior year grants
Prior year donations from charities
Prior year donations from companies
Gift aid
Other donations
**3 Staff costs and numbers**
Gross salaries
Pensions|2021
Unrestricted
funds
£
1,000
-
-
500
-
-
-
3,000
250
250
2,000
1,000
-
200
1,000
900
-
-
-
25
185
10,310|2021
Restricted
funds
£
-
1,365
3,568
-
9,780
7,656
1,956
-
-
-
-
-
3,500
-
-
-
-
-
-
-
-
27,825|2021
Total
funds
£
1,000
1,365
3,568
500
9,780
7,656
1,956
3,000
250
250
2,000
1,000
3,500
200
1,000
900
-
-
-
25
185
38,135
2021
£
3,999
-
3,999|2020
Total
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
12,719
1,684
1,131
-
100
15,634
2020
£
4,773
-
4,773|
|---|---|---|---|---|
The average number of employees during the year was 1, being an average of 0.2 full time equivalent (2020: 1, 0.2 FTE). There were no employees with emoluments above £60,000.
|**4 Restricted funds**
Community Fund
Magic Little Grants
One Community 1
One Community 2
NLCF
The D'Oyly Carte Ch. Trust
HMRC|Balance b/f
£
-
-
-
-
-
-
-
-|Incoming
£
1,365
-
7,656
1,956
9,780
3,500
3,568
27,825|Outgoing
£
832
-
4,256
-
8,112
-
3,568
16,768|Transfers
£
-
-
-
-
-
-
-
-|Balance c/f
£
533
-
3,400
1,956
1,668
3,500
-
11,057|
|---|---|---|---|---|---|
8
## Gwennie's Getaways
## Notes to the accounts continued
## for the year ended 31 December 2021
## **4 Restricted funds continued**
## **Fund name**
## **Purpose of restriction**
Community Fund Towards memory cafes Magic Little Grants Towards respite holidays One Community 1 Towards memory cafes and respite holidays One Community 2 Towards memory cafes NLCF Towards respite holidays The D'Oyly Carte Ch. Trust Towards respite holidays HMRC Towards furloughed staff salaries
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 January 2021
Additions
At 31 December 2021
**Depreciation**
At 1 January 2021
Charge for year
At 31 December 2021
**Net book value**
At 31 December 2021
At 31 December 2020
**Debtors and prepayments**
Prepayments
**Creditors and accruals**
Hire purchase agreement
Accruals
Taxation and social security
Other creditors
**Creditors: amounts falling due after one year**
Hire purchase agreement|£
29,976
-
29,976
4,282
4,282
8,564
21,412
25,694
2021
£
128
128
2021
£
1,883
720
-
21,601
24,204
2021
£
7,533
7,533
Caravan|Total
£
29,976
-
29,976
4,282
4,282
8,564
21,412
25,694
2020
£
-
-
2020
£
1,832
-
45
19,737
21,614
2020
£
9,159
9,159|
|---|---|---|---|
9
## Gwennie's Getaways
## Notes to the accounts continued
## for the year ended 31 December 2021
## **Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
|**Details of remuneration and benefits**
Audrey Binns
Gross pay|2021
£
603
603|2020
£
4,728
4,728|
|---|---|---|
## **Reason for remuneration**
The trustee was employed in the role of Administrator
10
## Gwennie's Getaways
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
10,310
2,915
Fundraising activities
207
-
**Total income**
10,517
2,915
**Expenditure**
Salaries and NI
-
45
Site fees
-
6,343
Caravan hire and rent
-
176
IT software and consumables
174
-
Printing, postage and stationery
-
75
Advertising and publicity
-
126
Fundraising costs
20
1,107
Freelance bookkeeping
1,685
231
Insurance
-
-
Phone and internet
-
-
Other administrative expenses
-
-
Independent examination
720
-
Depreciation
4,282
4,282
Hire purchase costs
662
752
**Total expenditure**
7,543
13,137
**Net income / (expenditure)**
2,974
(10,222)
**Transfers between funds**
-
6,519
**Net movement in funds**
2,974
(3,703)
**Fund balances brought forward**
(2,489)
1,214
**Fund balances carried forward**
485
(2,489)|2021
Restricted
funds
£
27,825
-
27,825
3,999
10,981
1,050
120
128
90
-
-
265
100
35
-
-
-
16,768
11,057
-
11,057
-
11,057|2020
Restricted
funds
£
12,719
-
12,719
4,728
-
938
288
246
-
-
-
-
-
-
-
-
-
6,200
6,519
(6,519)
-
-
-|2021
Total
funds
£
38,135
207
38,342
3,999
10,981
1,050
294
128
90
20
1,685
265
100
35
720
4,282
662
24,311
14,031
-
14,031
(2,489)
11,542|2020
Total
funds
£
15,634
-
15,634
4,773
6,343
1,114
288
321
126
1,107
231
-
-
-
-
4,282
752
19,337
(3,703)
-
(3,703)
1,214
(2,489)|
|---|---|---|---|---|
11