THE FRIENDS OF THE CHERWELLSCHOOL OXFORD Registered Charlty 1183779 ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 July 2024 The trustees present their Report for the year 1 August 202310 31 July 2024. This Report should be read in conjunction with the attached financial Slatements for ihe same period. Legal status The chartty was established by a Conslitutlon as a Charitable Incorporated Organisation ('Foundation' mottei constituts'on) and entered on the Register of Charities by the Charity Commission for England and Wales on 7 June 2019 with the registered number 1183779. Reglstered address Pennwood House Pound Lane Cassington Oxfordshire OX29 4BN Bank The Co-operative Bank plc PO Box 250 Southway Skelmersdale WN86 Independent Examlner Camerons Accountancy Consultants Ltd 9 Worton Park Casslngion Oxfordshire OX29 4SX
Objects and acllvllles The objects of the charlty are: To advan Ihe educatlon 01 the students at The Cherwell School Oxford by providing and assisting in the provislon ol facilities for educaiion and educational wellbeing at the school. The charity raises funds through donalions and general lundraising activities in order to provide grants lo The CheNell School Oxford to help provide facilities for education and educational wellbeing at the school in all areas of the curriculum, including arts, sciences and sports. Structure, Governance and Management The charity is governed and managed by its trustees in accordance with its Conslitution. The trustees met four limes during the year with an overall attendance level of over 90%. There are no committees nor sub-committees and in the event of decisions being required btheen meeiings all trusiees are consulted and involved by group email. Five trustees seNed throughout the year.. Jo Harris John Hemingway - Chair Niall Mcwilliams Alex Thomas - Secretary Lucy Wells During the year Jo Harris retired after three years service and was reappointed as a trustee for a further three year period on 13 March 2024. On 28 April 2024 one trustee, Jennifer Ingham, resigned due to pressure from other commilments. She was warmty thanked for her iour years oi service. Volunteers The trustees would like to Ihank Ihe many volunteers al Cherwell School who contlnue to assisi wilh advice, support and fundraising initiatives, including parents and carers, Stsff members, and especially Headteacher Chris Price, Operations Manager Hazel Moss, and Development Manager Claire Starkey. In addition, we would like to thank independent professional Amy Hemingway for her generous gift-in-kind of time in maintaining our website and providing promotional design services.
REVIEW OF THE YEAR This was the lifth year since our launch in 2019. and during the year we passed the major milestone of generating our tirst quarter of a million pounds in cumulalive income since we started. We produced another very creditable financial result this year, and owe massive Ihanks lo all our supporters and donors who made this possible. Year I Year 2 Year 3 Year 4 Y&w5 £10,999 £93.337 £60.995 £44,798 £55,368 TOTAL £265,497 Throughoul the year we conlinued to build our database of Friends and our pUlatIOn amongst Chefwell's parenls. staff, alumni and the wider community. The level of awareness of The Friends, and the impact we are making, contlnued to grow. To end the academlc year with a smaii bul significant personal Ihank you to our donors, Ihe Cherwell School Music Department organised °An Evening of Music for FrndS of Cherwell"on 23 Juy 2024. All our donors were invited, and a substantial number attended arKI enjoyed performances from the school's talented musicians with refreshrnenls served OLrtside on a very memorable summer evening. The PTA was also atsie to hold some successful social events for parents, students and *aff during ihe year which raised funds for The Friends. In the main however, our fundraising was still largely dependenl on electronic methods, and it continues to be a major advantage that our software enables us to communicate wilh our donors and potential donors on a regular basis. Many donors make a regular monthly gift to our annual fund, which provides a bedrock of funding that helps us to plan lor Ihe fulure wrth greater certainty, and their numbers continued lo grow during the year. Every donation whether small or large, monthly or one-off. makes a huge difference in helping us to pay for projects and facilities Ihal simply cannot be funded within the sch¢201's budget. We also raise funds from other grant awarding bodies and commercial organisations. This year we owe special thanks to the trustees ol the Doris Field Charitable Trusl for their generous donation of £1,000 to our Friends, annual fund to help pay for more outdoor seating and tables, to keep on improving facilities for student wellteing. In addition to our own fundraising income, our team assisted the school io win grants directly. This resuiied in a substantial grant Irom Lucy Group to Ihe school of £10.000 lo provide new laser cutters for DT sluOents- and a grant from the Footbal Foundation of £4.152 to support our own funds to provide sets ol portable goalposts on South Site. It was especially rewarding Ico to applaud the success of the h0o1,$ students who successfully applied for a grant from a Balliol College environmental lund. and the school was awarded £5.000 to support the environmental garden project on South Site. In total, almost £20.000 went directly to the school in grants from other bodies, and we thank them all for their very generous support. During the year we gave grants lo the school of £54,650 Ilastyear £14,6&1, vthich took our overall total of grants so far awarded to Chemell to some £160,000. In addition we committed over £32,000 to support ongoing projects which the school should complete during our next financial year. All our grants io the school are paid on the successful
completion of projects that fund improvements lo benefit the education and wellbeing of rts studenls. We maxlmise the impact of our granls by helping to meet a wide range of needs across the school on both sites and in all areas Of Ihe curriculum. Examples of experiences we fun(Jed this year included.. professional coachirKJ for performance workshops (cholrs. stage combal, Samba drumming),. trophles for all school sports- and through our dedicated Student Support Fund, supporting any students needing help not available elsewhere for activities such as studenl Irips or the Duke of Edinburgh Awards. Equipment and facilities that were fully or co-funded by The Friends during the year included.. qualty music slan(Js for performing arts students, vinyl cutter for DT students. sets of portable goalposts for all users, Sp)rts Leaders kits, outdoor benches and picnic lables, ongoing improvements to toilet fac41tlies, new technology for A-V systems in the South Site hall and outdoors. We were also delighted to help ihe major South Site Ecology Garden gei off the ground by paying for the vital fencing to create Ihe defined space to enable the project to start. Looklng Ahead - The Masterplan Vlslon CheNell School has significant infrastructure shortfalls, and the Ma*erplan involves replacing its aged single storey buildings with modern mulli-storey facilities, releasing land for green Spa recreational purposes and establishing a campus environmenl. In addition, Ihe new facllities will meet the Clty's zero emissions targets by employing a number of energy saving technologies and building techniques. The proposed evelopmenl is a modular design to enable a phased building approach that allows continual operation of the school during improvements. Phase 1 of Ihe Masterplan was the design and construction of the new all-weather sports pitch, which was completed five years ago and has been a huge success. It not on seNes the needs of the school's sports bul also generates a vital stream of income for the school through lettings every week to external users. Phase 2 comprises the design and construction of a lafge multi-purpose hall that will support the school's sports curriculum in addilion to providing an essential large meellng space to accommodate examinations, pertorming ans, exhibilions and community need5 for a large flexible spa. During the year we provided grants to the school lo enable TSH Architects to continue with development of Ihe designs for this new large mu1-pUrpOse hall and we also began discussions with major conlraclors Morgan Sindall who offered to undertake a costing exercise free ot charge lo provide a realislic estimate for the budget needed lo build it. The proposed hall Is the next key step in the school's overall Masterplan Vislon. Laier Phases ol the Masterplan Include modifications to the Marston Ferry Road crossing to significaniiy improve road safety, and the addition of new buildings io accommodate classrooms, language suile. science laboraiories, arts and pertormance sludios. appropriate welfare facilities and more.
OUR HNANCES Our Income Our total income for Ihe year was jusl under £55.400 (last year £44,800). Donations from our Friends made up the majority of this at just over £41,500 (last year £32.500). One hundred per cent of every donation is in turn granted to the school to fund agreed projects lo benefil the education of its students. Other sources of income included PTA events that generated a donation lo The Friends of just over £2,200 (lastyear £2,4001. Our ongoing account with the Easyfundraising online shopplng scheme generated £1.125 (last year £2, 100, IncludIj Income from the since discontinued Amazon scheme). The long temi investment tond in the Low Carbon Hub that we inherited from the former charitable Cherwell School PTA generated £180 in interest. This investsneni produces a small annual income plus a sleady pay-back of the initial capital over a 25 year period. We run a very efficient system for reclaiming Gift Aid on eligible donations and this generated over £10,300 (last year £7.60C4 in additional income thal more Ihan covered all our operatirKJ cosls. Our Operatlng Costs Day-toaY operation ol the charlty aepen¢Js lotally on volunteer Ilme anrj resources. We have no paid staff, no premises, no equipment. We operate a website that we pay to host, but all the ¢Jesign and maintenance is provided free of charge by an independent professional volunteer. Our software is managed by two trustees, one of whom is a professional fundraiser with another charilable organisation. Our accounts are managed by one of the trustees, arKI all our truslees give their lime and expertise in various ways lo support the charty's operations. Our Independenl Examiner also very kindly provides her professional seNices without Charge. Apart from hosting the websile arvj producing occasional promolional materials. our main costs are Ihe cloud-based fundraising sofare that we use and the card processing fees we pay for online donalions. Our tolal operating costs for the year were £8,025 (last year £6. 725). We are committed to the principle that all our operating costs should be covered without charge to donations, and again Ihis year we successfully achieved Ihis. Balance sheel movements During the year we received a small repayment of capital 01 £201 (last year £193) on the long term Investmenl In the Low Carbon Hub. Tolal granls Of £54.650 were paid 10 the school during the year. Having played catch-up on awaroing grants for projects that were committed to last year but only cornpleted this year, our finances al the end ot the year showed a deficit or £7.300 (surplus 18s1 year £20,490. bLrt our finances are still in a very heallhy position to provi(Je grants in the year ahead. At the close of the year our total funds stood al £59,530 (last year £66.83a. Wtth continued thanks to all our Fnends and supporters.
Approved by the trustees on 28 March 2025 Signed on behalf of the trustees ohn Heming Chair Alex Thomas Secretary Date: 28 March 2025 Flnanclal Statements The Trustees are responsible for the preparation of the Financial Statements and for keeping proper accounting records, which disclose the financial Posltion of the Charity.
Tho Frlonds of th• Chorwgll School Oxford Balance Sheet 31 July 2024 31 July 2024 31 July 20ZJ no¢•$ Flx•d Ass•ts Current A8$d• Bank and c88h Debtc Inv8s1ment LcY4 Carbjn Hub Total A#s¢ts Curr•nt Llabllttl• Trndo ¢r•dttorn 62,718 10 3,915 4,116 59.529 66,832 Tolal Funds 66,832 Roservos R6$trl¢tèd Fund$ R•strict•d Fund5 SGhoo15 Total Restrlctod Fund5 Unrestrfct•d brought forward Surplus for year Total Res•85 ee,632 7,303 59.529 46.341 20,491 | 66,822 The wmpany is gntttbd t9 exemptlon frtm audtt under secllon 477 ofthe Companl8s Act 2W6 forthe acetyjndng p8rknl end8d 31 Jltly 224 The memb&rB have not requtr8d the cvmpany to ttoln an 91 tho flnan¢Lql $1ot•ments for kn• p0 ended 31 Juty 2024 In ac¢x)rdakKe wllh 8e¢lon 476 fA the Compan188 Act 2¢)06. The dlrecttY8 ackncwledge Ihelr resbIllU¢S Iw. lal on8urfng that the company kee acccounlhig T•crd# vthkh ts)mpty lth 8•etlon 386 and 387 of the Cornp3ni88 Act 20C6 and Ibl preparing financL418t8tem8nts whth glve a true and fatr vlew ol the state ol affalrs of the company a$ at tho end of each finandal year and of rt8 InoJrnlng ro8ourc8S and applk8Uon of resDurc¥s, induding its intura a¥KI trxpandlture for th8 ffinanaal year in acojrdance with the requrements of Sectlon 394 anol 395 and whlch OtheIse comtyy ¥th the r8qulrem8nts of th? Compan198 A¢12008 reL8tlng to flnckal statements, so far as appllcabb to Ihe cornpany. These pKcounts have been wepared In aC¢C*dan the pyo61¢n$ applt¢atA• to c4mpanles $ublxt to th• small eomp8th8' r8glm• Tho ffin8nclal t8Thnts re approved by tru8tsos aThJ ra 8Mined ty.. TNstse
The Fri•nds ot th• Ch•r•ll School Oxford 8t•t•m•rt of Finwi¢i•l AGli¥its••fgTth• y•ar•nd•d 31 Juty 2024 2024 20rJ funds Ira)rng frryn 8thiti09 furthw¥nco ofth9 ChwriV8 0.•#." Fundrri•iWdonatbJn Grants Olh•r in¢om(t Gift Online 3hopwng Irwe&lrn2nt burKI intereft Totd Incom• availabl• lor chritabl• applleatl¢ 41,529 2208 10.328 1,125 34,)2 7,&33 2,075 188 55,368 IRMour0 Exp•nd•d-Choiitabl• •xpwditurn !Co81 of xtivitB ln fvrfhgrance ¢1 the chArts•#obieth•# En99 arKI gdminYdterirvJ the chatty 62,671 24,J)7 Total RMourc•K &xpqnd•d 62,671 24,307 Extrllordinllry N•t mov•m•ht In frJnd* 20.491
s,w S4.647 ¥7•
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