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2024-01-31-accounts

Charity No: 1183768

Charity Commission Report Upload informed by content of Aston-by-Stone Village Hall Annual General Meeting held on 28[th] April 2024 at Aston Village Hall at 3pm

Report from the Chair (ES)

Aston-by-Stone Village Hall truste e s and committee members are all volunteers w h o work together to maintain our Village Hall. We also have a small and committed group of people w h o actively support running the hall by facilitating cas u al check in’s, supporting events and helping us t o maintain our fabulous building. Together we ha v e successfully kept our hall running and well m a intained for another year. Big thanks to everyone.

Over the last year the committee h as remained as a small but stable group. We ar e constantly reviewing the halls position and we now hav e a good understanding of our unique operational circumstances. This year we have been writing more bids. I received news in February of the success o f a bid to the National Lottery Community fund submitted in the autumn term. We were awarded £15, 9 5 0.00! The outdoor play area will become the ‘Village Hall Courtyard’ (working title) with a renewed h a rd and level surface, raised beds and planting, along wi t h some new seating - the project will transform the area. This will be our development project for the f o rthcoming year.

Our primary source of funds comes from hiring the hall. The hall is well equipped a nd actively maintained. It’s a busy hall we ha v e 23 regular hirers, it is not unusual to have 5 gr o ups use the hall in one day and generally the hall will be in use for almost every day of any month. W e have a range of activities offered and it’s really gr e at that our hall is a well-used community space. We’ve held a couple of fundraising events this year. A c offee morning for Village Halls Week involved members of the community, groups contributed t o tasters in the annexe and showcased their acti v ities, the village social team took over our tearoom and w e held a raffle. On the occasions when we put o n events, they raise valuable funds and they are really enjoyable! 😊

Despite all our successes disappoi n tingly, in the last year we have recruited ZERO n ew trustees. We have brought in additional services to k e ep the hall open. Of-course the more voluntee r s who come forward the more we can mitigate increas e s in costs by doing fundraising activity and facili t ating more casual hires. However, since I became ch a ir two years ago, a consistent priority has been to recruit volunteers and trustees, we need to accept t h at volunteer and trustee recruitment will be an ongoing challenge.

Going forward the committee will review the practicalities of our unique operatio n al circumstances – we are a small team who volunteer t o run a busy Village Hall. Therefore, processes wi l l be rationalised and activities evaluated to ensure wor k load is manageable and remains enjoyable for those who have put themselves forward. Should volun t eers come forward then we will adapt and exte n d our activity as appropriate. It’s going to be a year of change as we continue to grow.

The front of the hall is looking lov e ly with a refreshed pinboard and beautiful hanging baskets. Thank you to the volunteers who have under t aken this work and those that support the hall m ore generally. I’d like to thank the committee for their commitment and hard work. Also, thanks to our defibrillator guardians who do monthly checks and make sure the defibrillator is in good working order. A nd finally, to everyone who is actively contributing, doin g your bit to look after the Village Hall, your effor t s are very much appreciated. Thank you all!

Emma Snowden, Chair of AVH Management C ommittee and Trustee

Treasurer Report (JJ)

AVH Accounts 1[st] February 2023 to 31[st] January 2024

– Income Report Total Income £20,344.84

– Expenditure Report Total Expenditure £16,485.50

General Expenditure:

Maintenance Expenditure

Kitchen Expenditure

Profit for 2022-2023 = £6340.60 Profit for 2023-2024 = £3859.34

Reserves Policy

2024 will see an increase in the reserves from £15,000 to £20,000. The rationale for this decision is based on last years expenditure of £16485.50 and having a reserve of at least 100% in the event of the hall having to close, we will have enough reserves to cover our standard operating costs for a year.

Plans for 2024

Profit and Loss Accounts for 01/02/23 to 31/01/2024