## Lingfield Living Local
Charity number 1183729
## Annual Report and Financial Statements
for the year ended 31 March 2022
## Lingfield Living Local
Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Receipts and payments account|7|
|Statement of assets and liabilities|8|
|Notes to the accounts|9 to 11|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Lingfield Living Local
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Hilary Willmer MBE Resigned March 2022 Ambreen Ahmed Treasurer Wendy Collins Chair Daniel Bell Howard Dews Appointed March 2022
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1183729, on 5 June 2019.
## **Principal address**
## **Bankers**
83 Lingfield Drive Triodos Bank UK Ltd Leeds Deanery Road LS17 7HF Bristol BS1 5AS
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 5 June 2019 and is governed by a foundation constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed at a duly convened meeting of the trustees.
## **Objectives and activities**
## **The charity's objects**
The objects of the CIO are: to develop the capacity and skills of members of the socially and economically disadvantaged community of the Lingfield and Fir Tree estates and the surrounding area in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society. To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society.
2
## Lingfield Living Local
## Trustees' report (continued) for the year ended 31 March 2022
## **Objectives and activities**
## **The charity's main activities**
Providing a welcoming Hub for community activities and a listening place for isolated or stressed local people. Organising one off community events.
Planning and delivering programmes or events collaboratively with other local partners.
Developing and maintaining good relationships with statutory agencies involved in the estate.
## **Public benefit statement**
Lingfield Living Local exists to promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are social excluded and assisting them to integrate into society.
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
## **April – June**
As lockdowns eased we were able to begin opening again, though we sometimes had to close at short notice when Covid numbers were particularly high on the estate. We were opening on Monday, Tuesday and Friday, with the support of trustees as we only had one part-time worker. During this time a couple more wonderful volunteers from the estate joined us and are now well established in the lunch club.
With funding from Leeds Inspired and permission from Virgin, we planned to paint the communication boxes on the estate, as many other areas in Leeds have done. We chose not to use professional artists to design the boxes, and instead asked local people to come up with designs which could then be formalised by an artist. They chose the theme of nature, and both adults and children sent us brilliant designs.
One of our trustees, Dan, held occasional outdoor bike repair workshops and also accumulated lots of adult and children’s bikes which he got into working order. We have been able to sell these very cheaply to people on the estate.
We were eventually able to hold our first community day for over a year, with jumble sale, plenty of cake, and bikes for sale. Mostly outside, with limited numbers coming in for tea and cake. Lots of people came and it was lovely to see everyone getting together again.
Trustees met to review and revise many of our policies and procedures. We also spent some time discussing what we wanted from a new worker and starting the recruitment process. Our first round of recruitment did not bring in any suitable candidates, and we had to rethink what we were aiming at. We decided that we needed someone able to spend some of their time focussing on working with the young people on the estate, but in an intergenerational setting.
We were plagued by illness - Hilary our chair had Covid and took a long time to fully recover, and Kate, our worker, was in hospital. Once again trustees and volunteers filled the gaps.
3
## Lingfield Living Local
## Trustees' report (continued) for the year ended 31 March 2022
## **July to September**
Our second round of recruitment, based on clearer aims, produced a number of excellent candidates, and we appointed Becky Morgan to start in August. Becky has an art therapy background and experience of working with young people, as well as working in the North Leeds area. She has brought a fresh eye to the project and very quickly became a full part of the team.
We were finally able to start opening more regularly and reliably. However, a number of violent incidents locally led us to review our safety measures. We decided that there should always be at least two responsible people in the hub whenever it was open, either both the workers or a worker with a well established volunteer or a trustee. Both workers also need time when they are not ‘on duty’ to deal with emails, liaise with other organisations, keep our social media up to date, and so on. This has meant limiting our opening hours slightly. We now run the lunch club on Monday and craft club on Tuesday, which are also drop-in sessions for anyone to call in.
We had another very successful community day, raising over £100, and painting the communication boxes began, brightening up the estate. A Healthy Holidays project in conjunction with Leeds City Council was less successful as we didn’t really have enough notice or time for adequate preparation - a lesson learnt!
Becky made contact with schools in the area as a first step towards establishing a youth committee to find out what local young people want.
## **October to December**
With a full team it was so much easier to plan and deliver our sessions and events. As well as our now growing Craft and Lunch clubs, we started running a youth focused session on a Thursday. The idea was to open and for young people in the area to drop in, have a chat and plan what they wanted the session to be. At first it was quite slow, with only a handful of keen young people attending. We did, however, gain the most fantastic volunteer, 16 year old Isha! She has been such a joy to work with, she helps with the younger children and is a great advocate and role model. We have found that mostly younger children (aged 8-11) want to come to these sessions regularly, older teenagers tend to drop in from time to time, but not at a regular set time.
Autumn and winter are always busy here, with Halloween being a particularly busy time in the area, we had a Halloween trick or treat stop off point, with loads of sweets and pumpkin carving, it’s always so lovely to see everyone out in the community!
In December we held another jumble sale, got the tree up and had a really lovely, busy day! With Covid rates starting to climb again locally, we had to hold off on our planned Christmas Karaoke party, which was a real shame. It really has been quite frustrating, for us and the community!
Christmas is always busy for us, with quite a few families struggling in lots of complex ways, more so this year than at any other time, with food prices beginning to rapidly increase. We were able to provide donations of food and extra treats for people worrying at Christmas.
## **January to March**
Covid rates were still very high, Becky ended up stranded in London with Covid for a couple of weeks. It has certainly been a very difficult time to manage - getting the balance between staff and community safety and recognising the impact of isolation on the community has been so hard!
After a couple of false starts we opened again in mid January and were over-whelmed by the number of new people who started coming! We can often have between 10-15 people at both Craft and Lunch Club. For some people Lunch Club is the only time they eat with other people, so it is wonderful to be able to provide that.
4
## Lingfield Living Local
## Trustees' report (continued) for the year ended 31 March 2022
## **January to March continued**
We seem to have become a place that mental health organisations refer to, with a number of our regulars suffering with various mental health issues. It has been great to see how people gain in confidence, taking part and helping one another. We have tried so hard not to have an ‘us and them’ mentality, our friendly, open and supportive way of doing things has really helped to build a strong group of friends - staff, volunteers, trustees and the community, we all have so much in common. That being said, it can often be frustrating not to be able to get help for people that are being looked after in a community setting, with mental health crisis teams absolutely stretched. We are open and available, and people come to talk, offload and have company and comfort - occasionally this can be hard, especially if individuals are having a particularly bad day.
We have also noticed people asking for help with food a lot more than when we first opened. With the looming increase in fuel prices, we anticipate that this will increase; lots of people here are very anxious about surviving, especially people with young children.
Our youth group has exploded! We have our maximum of 8 children at the early session, our 8-11 year olds come straight after school, we have toast and fruit and an activity that they pick - we’ve built dens, had movie night, made edible slime, all sorts! Our older group come later, with 4 or 5 teenagers now coming regularly, they mainly want to talk to each other and to staff, play games, listen to music and have a safe, warm, neutral space to spend time. It’s been a huge success, Becky has been such a great appointment.
We feel we have managed to continue helping local people even through the worst of the pandemic. We are recovering well (though rising rates may affect us again) and feel on a firmer footing in our relationship with the community.
## **Financial review**
The net payments for the year were £13,124, including net payments of £479 on unrestricted funds and net payments of £12,645 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £4,538.
The reserves policy of the limited company is to aim to secure sufficient free reserves to enable the charity to secure three month's running costs.
Signed on behalf of the board of trustees on 5/10/2022
Wendy Collins (Trustee)
5
## Lingfield Living Local
## Independent examiner's report to the trustees of Lingfield Living Local Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 7 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
10/1/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Lingfield Living Local
## Receipts and payments account for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
802
Sales and fees
1,700
Bank interest
11
**Total receipts**
2,513
**Payments**
Salaries, NIC and pensions
(3)
1,867
Payroll charges
-
Sessional Workers
-
Training
280
Materials and resources
-
Other direct project costs
129
Food and refreshments
363
Postage and stationery
-
Phone and internet
200
Other administration costs
97
Utilities
32
Insurance
-
Equipment
-
Bank charges
24
Accountancy
-
Wellbeing
-
**Total payments**
2,992
(479)
**Fund balances brought forward**
5,017
**Fund balances carried forward**
(4)
4,538
**Net receipts / (payments)**|2022
Restricted
funds
£
12,352
-
-
12,352
16,074
268
1,652
-
1,065
182
487
-
544
-
1,204
348
1,017
-
395
1,761
24,997
(12,645)
29,409
16,764|2022
Total
funds
£
13,154
1,700
11
14,865
17,941
268
1,652
280
1,065
311
850
-
744
97
1,236
348
1,017
24
395
1,761
27,989
(13,124)
34,426
21,302|2021
Total
funds
£
39,395
-
6
39,401
17,912
295
-
200
751
218
48
139
854
443
351
310
1,233
11
360
-
23,125
16,276
18,150
34,426|
|---|---|---|---|
7
## Lingfield Living Local
## Statement of assets and liabilities
|as at 31 March 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
4,538
Cash in hand
-
**Total cash funds**
4,538|2022
Restricted
£
16,764
-
16,764|2022
Total
£
21,302
-
21,302|2021
Total
£
34,434
(8)
34,426|
|---|---|---|---|
## **Assets retained for the charity's own use**
Basic office equipment including 4 tablet computers, desks etc Centre equipment including TV, fridge and furniture Basic kitchen equipment External shutters
|**Liabilities**
Independent examination
Insurance|£
360
87
447|
|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 5/10/2022
Wendy Collins (Trustee)
8
## Lingfield Living Local
## Notes to the accounts
for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Lingfield Living Local
## Notes to the accounts continued
## for the year ended 31 March 2022
|**2 Grants and donations**
Awards for All
Co-op Local Community Fund
Leeds City Council MICE
George Martin Trust
HMRC Coronavirus Job Retention Scheme
Housing Advisors Programme (HAP)
Leeds Inspired
Tudor Trust
Donations
**3 Staff costs and numbers**
Gross salaries
Pensions|2022
Unrestricted
funds
£
-
-
-
-
-
-
-
-
802
802|2022
Restricted
funds
£
9,100
3,052
200
-
-
-
-
-
-
12,352|2022
Total
funds
£
9,100
3,052
200
-
-
-
-
-
802
13,154
2022
£
17,485
456
17,941|2021
Total
funds
£
-
2,162
450
3,021
2,659
2,504
2,700
25,399
500
39,395
2021
£
17,516
396
17,912|
|---|---|---|---|---|
The average number employees during the year was 1.6, being an average of 0.8 full time equivalent (2021: 1.8, 1 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Restricted funds**
Balance b/f
£
Tudor Trust
18,833
LCC HAP
1,723
LCC MICE
-
George Martin Trust
1,991
Leeds Inspired
2,700
Tudor (Staff)
2,000
Co-op
2,162
Awards for All
-
29,409|Incoming
£
-
-
200
-
-
-
3,052
9,100
12,352|Outgoing
£
18,833
1,230
133
957
1,825
1,761
258
-
24,997|2022
£
456
Transfers
£
-
-
-
-
-
-
-
-
-|2021
£
396
Balance c/f
£
-
493
67
1,034
875
239
4,956
9,100
16,764|
|---|---|---|---|---|
10
## Lingfield Living Local
## Notes to the accounts continued
## for the year ended 31 March 2022
## **4 Restricted funds continued**
**Fund name Purpose of restriction** Tudor Trust Towards salaries and a contribution to overheads. The incoming funds includes HMRC furlough payments. LCC HAP For general running of classes/events and materials as well as for Covid safety equipment and improvements to the building. LCC MICE Towards craft packs for the community. George Martin Trust For adaptations to the building (new windows/shutters). Leeds Inspired Towards painting the communication boxes on the estate. Tudor (Staff) An additional grant from the Tudor Trust, specifically for staff and trustees, for additional support. Co-op For a community fun day / gala which will happen when Covid restrictions allow. Awards for All For general running costs.
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
11