## **Trustees’ annual report (including Directors’ report) for the period**
**From: 01/05/2024 Period start date To: Period end date 30/04/2025**
**Charity name: Kesgrave Library Community Group**
**Charity registration number:1183711**
## **Objectives and activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para
1.17|1.To maintain the pre-established Suffolk Library known as
Kesgrave Library (the ‘Library’) for the benefit of the public;
2.To promote the Library for the benefit of the public by the
maintenance of the Library;
3.To advance education by the maintenance of the Library;
4.To support library staff in Suffolk including at the Library;
5.To promote the use of libraries in general for the benefit of the
public.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|1.17
and
1.19|5. To promote the use of libraries in general for the benefit of the
public by:-
a) developing co-operation between libraries and their
communities;
b) facilitating communication between local people and their local
library;
c) encouraging the use of the libraries by under-represented
groups;
d) helping to recruit and organise volunteers for specific purposes
to support the Library;
e) fundraising, obtaining sponsorship and donations;
f) helping to safeguard the future of libraries and develop
innovations in service delivery.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para
1.18|The Trustees had regard to the guidance issued by the Charity
Commission on public benefit, discussed and reviewed the
setting up of the Constitution. This was agreed on 29/05/2019 at
the 2018/2019 AGM.|
## **Achievements and performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para
1.20|The Library has had significant impact on users of
Kesgrave Library, the local community and in developing
children’s literacy**.**
**The Outreach Project:**These sessions were so
successful in its original year that local schools and
nurseries asked for visits and story sessions to continue,
arranging with staff for visits to the library and to visit
classes on site at schools for story telling sessions and
introductions to the Library.
Through seeking grants and fundraising, KLCG has been
able to sustain the Project covering the costs of staff to
make visits and host groups coming to the Library.
(1,2,3,5,a,b,c,f)
**100 Club:**
The monthly fundraising stream called ‘The Hundred Club’
continues. This fundraising stream is used to support the
library in the purchase of equipment, prizes and to pay for
additional staffing for activities which promote the Library
for the community e.g. The Summer Reading Quest
Outreach sessions for local schools, nurseries and clubs.
These sessions explain how the Quest works and inspire
enthusiasm for children to take part.
Regular raffles are used to support towards applications
for grants. (1,2,3,4,5 a,b,c,f)
**SPARK: January 2024**
Grant paid to KLCG to replace the worn children’s area
rug and to purchase a selection of games for the newly
created and popular Stay and Play sessions. These
sessions are to help reduce social isolation and increase
mental well-being for those caring for young children.
(2,3,4,5)
**SCC- March 2023 -Outreach Grant**
This is paid back to KLCG after the group has paid the
original cost. It supports Outreach Sessions within the
community for class visits both to schools and to the
Library. (1,2,3,4,5,a,b,c,f)
**ESDC-Activities Grant – September 2024**
To enable the Library to provide a variety of additional
activities over and above their core offer during school
holidays. These free sessions help reduce social isolation
and ensure inclusivity without cost being a barrier.
(1,2,3,4,5,a,b,c,f,)
**SPARK: February 2025**
Successful bid for a Grant towards replacement of the
worn seating stools in the Children’s area and to purchase
a wider range of craft materials for sessions over the
Easter holidays. The stools ensure that the Library
remains a comfortable and welcoming space and the craft
sessions help to reduce social isolation and ensure
inclusivity. (2,3,4,5)||
|---|---|---|---|
**Rushmere St Andrew Parish Council: February 2025** Contribution paid to KLCG towards the replenishment of our stock of literacy and numeracy educational games. These games are very popular for families to enjoy in the library as well as borrowing as a library loan for play at home **.** These games help to increase literacy and numeracy and encourage social such as turn taking and sharing. (2,3,4,5)
Through promoting the Library in the community, Kesgrave Library again achieved the highest number of participants in Suffolk for the Summer Reading Quest. 381 registered with 1221 children enjoying the free arts and craft activities relating to the Quest’s theme.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para
1.41|
5.To promote the use of libraries in general for the
benefit of the public:
a) Developing cooperation between libraries and
their communities.
15 visits were completed from 01/05 – 02/09/2024 to
schools and by group / classes to the library.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para
1.41|5.To promote the use of libraries in general for the
benefit of the public:
Sponsorship of walk from Kesgrave Library visiting 7
other Libraries in Ipswich for Suffolk Libraries Day
2024, in aid of the charity, Suffolk Libraries.|
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para
1.21|Balance £3,223.66|
|Statement explaining the
policy for holding reserves
stating why they are held|Para
1.22|ESDC - £495.00
SPARKS- £437.91
Rushmere St Andrew PC - £350.00
Trustees aim to keep a level of reserves to cover one
year of normal expenditure.|
|Amount of reserves held|Para
1.22|£3.223.66|
|Reasons for holding zero
reserves|Para
1.22|N/A|
|Details of fund materially in
deficit|Para
1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para
1.23|N/A|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para
1.47|Monthly 100 Club
Sale of sundries
Grants
Events
Raffles
Fundraising activities – sponsored walk in 2024 and
book shelves in local shop providing donations, both in
support of Suffolk Libraries.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para
1.46|N/A|
|A description of the principal
risks facing the charity|Para
1.46|None|
## **Structure, governance and management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para
1.25|Small Charity Constitution|
|How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para
1.25|Chartered Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para
1.25|The Charity shall be managed by a committee of
trustees who are appointed as follows:
1) Up to 7 trustees at the Annual General Meeting
(AGM) of the Charity;
2) The Library manager or staff member.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para
1.51|
Induction process and policy for new Trustees –
issued by Suffolk Libraries May 2017
Data protection policy, Kesgrave Library Community
Group, agreed 2018.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para
1.51|The Charity of Kesgrave Library Community Group is
part of Suffolk Libraries, a Community Benefit
Society, (formerly Industrial and Provident Society for
the benefit of the Community.)
(Suffolk Libraries maintained the Contract for
delivering a Library Service until 31/05/25.)|
||||
|Relationship with any related
parties|Para
1.51|None|
|---|---|---|
|Other|||
## **Reference and administrative details**
|Charity name|Kesgrave Library Community Group|
|---|---|
|Other name the charity uses|KLCG|
|Registered charity number|1183717|
|Charity’s principal address|c/o Kesgrave Library, Kinsey House, Kays Close, Kesgrave.
1P5 2HL|
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gemma
Southwood||From 11/10/17||
||Elizabeth Ditton|Chair and Secretary|From 11/10/17||
||Margaret Lusher|Treasurer|From 11/10/17||
## – Corporate trustees names of the directors at the date the report was approved
> Director name N/A
Name of trustees holding title to property belonging to the charity
|Trustee name|Dates acted if not for whole year|
|---|---|
||N/A|
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
None
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
|Signature(s)_M.K.Lusher_|_Elizabeth M. Ditton_|
|---|---|
|Full name(s) Margaret Kamiland Lusher|Elizabeth Margaret Ditton|
|Position Treasurer|Chair and Secretary|
|Date 18/02/2026||
Independent examiner's report to the trustees of Kesgrave Library Community Group
on accounts for the year ended 30 April 2025
Charity no 1183717
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity for the year
ended 30 Apfil 2025.
As the charity trustees of the charity. you are responsible for the preparation of the accounts
in accordance with the requirement5 of the Charities Act 20111"the Act")
I report in respect of my examination of the charit¢s accounts carried out under section 145
of the 2011 Act and in carrying out my examination, I have followed the applicable
Directions given by the Charity Commission under section 14515llbl of the Act
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that i n any
material respect-
the accounting records were not kept in accordallce with sertion 130 of the Charities
Act,. or
the accounts did not accord with the accounting records
I have no concerns and have come across no other matters in connection with the
oxamination to which attention Should be drawn in order to enable a proper understanding
of the accounts to be reached.
Name.- Celia Comber
Addres5: 7 Quantock Close, Rushmere St Andrew, Ipswich, IP5 IAS
Dat2.' 9 Decernber 2025