CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Reportforthe period From 01105r2023 Perfod end date Period stsrt date To 3010412024 Charfty name: Kesgrave Llbrary Communlty Group Charity registration number:1183711 Objectives and Activities SOIIP releren¢o Summary of the purposes of the charity as set out in its goveming document 1.To maintsin the prevestablished Suffolk library known as Kesgrave Library (the 'Library') for the beneff( of the public., 2.To promote the Library for the benefit of the public by the maintenance of the Library: 3.To advance education by the maintenanc8 of thè Library: 4.To support library staff in Suffolk inckhjing at the Library: 5.To promote the use of libraries in general for the benefit of the public. Summary of the main activities in relation to those purposes for the public b6neftt, in particular, the activittes. projects or services identified in the accounts. Para 1.17 and 1.19 5.To promote the use of libraries in general for the benefrt of the public by."- a) developing Cowoperation belween libraries and Iheir communities; b) facilitating communication between local people and their local library: c) encouraging the use of the libraries by under -represented groups. d) helping lo recruit and organise volunteers for specrfic purrM)ses to support the Library: e) fundraising, obtsining sponsorship and donations" f) hdping to safeguard the future of libraries and develop innovations in service delivery. statem8nt confimiirwJ whether the trustees have had regard to the guidance issued by the Charity Commission on publ benefit P8ra 1.18 The Truslees had regard to the guidance issued by the Charity Commission on public benefit, discussed and reviewed the setting up of the Constitution. This was agreed on 2910512019 at the 201812019 AGM. Achievements and Perfomiance SORP f6f8rerKe The Library has had 5ignrficant impacl on users of Kesgrave Library. the local communty and in devebwng chiklren's literacy. Summary of the main achievements of the charity. identifying the drfference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para The Outreach Project- These sessions were so successful in its original year that I￿al schools arKI nurseries asked for visits and story sessions lo continue arranging with staff for visits lo the library and for staff to visit classes on srte at sch￿1$. (1,2,3,5 (a,b,c,f)) 100 Club The monthty fundraising stream called The Hundred Club, has been restarted. This furKlrai&rvJ stream is used to SUPFQrt the library in the purchase of equipment, prizes and to pay for addtknonal staffing for activities which promote the library for the community e.g. The Summer Reading Challenge Outreach sessions for local schoots. nurseries and clubs. (1,2,3,4,5 la,b,c,f)) SPARK - January 2024. Paid to the gr(yJp to replace the wom children's area rug and to purchase a selection of games for the newly created and popular Stay & Play sessions. These Ses￿On5 are to help reduce S￿la1 lSdatic￿ and increase tnental wellbeing for those caring for young children. (2. 3, 4, 5) SCC- March 2023- Outreach Grant- this is paid back to Ihe group, after the group has paid the original cost. It svprx)rts Outreach sessions within the community for class visits knth to the hcol and to the library. (1.2.3.4,5 (a.b,c,f)) ESDC - Outreach Project- March 2024 These sessions were so successful in its original year that local ￿h(￿lS and nurseries asked for vFsits and story sessions to continue arranging with staff for V$￿ts to the library and for staff to visit classes on site at SchC￿ls. (1.2.3.4.5 {a.b,¢.f)) Addlllonal Inforniatlon (optlonal) You ma ch(K)se to include further statements where re￿vant aboLrt: Nla Achievements against objectives sel Por Financial Review Review of the charity's financial position at the end of the Stalement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficf( Explanation of any uncertainties al)out the charity continuing as a going concem Para 121 Batance £2.W.42 Pdra 1.22 ESDC £169.57 SPARKS - £650 Rushmere PC £500 £2.960.42 NIA Para 122 Para 1.22 Para 1.24 NIA Pwa 1.23 NIA Additional infom7atlon (optional) You ma chcrf)se to include furtrkw statements where relevant ab￿t.. Monthly 100 Club Sale of sundries Grants Events Raffles The charity's principal sources of funds (including any fundraising) P*a 1.47 Investment policy objectives including any social investment pjlicy adopted NIA Pwa 1.46 A description of thè principal risks facing the charity Para 1.46 Other structure, Governance and Management Description of charty's trusts.. Type of goveming document Pwa 1.25 Small Charity Consbiubon How is the charity constituted? Para 1.25 Chartered IncorFrf)rated Organisation Trustee selection meth¢)Js including details of any constitutional provisic￿S e.g. election to posl or name of any person or tKKly entitled to apwnt one or more Para 125 The Charity shan be managed by a committee of truslees who are appointed as follows: (1) Up to 7 trustees at the Annual General Meeting IAGM) OF THE Charity: (2) The Library Manager or staff member as nominated by Suffolk Libraries IPS Limited. Addltlonal Information (optional) Youm choose to include further statements where relevant about: Induction process and policy for nèw Trustees - issuèd by Suffolk Libraries. May 2017 Policies and procedures adopted for the irKlucti and training of Irustees Para 1.51 Dala Protection Pdicy. Kesgrave Library Communty Group, agreed 2018 The Charity of Kesgrave Library Community Group is part of Suffolk Libraries. a Communty Benefit Society. {fomierfy Industrial and Provident Society for the beneff( of the Community.) The charity's organisatv)nal structure and any wider ne￿Ork with which the charity works Pwa 1.51 None Relationship with any related parties Pwa 1.51 Other Reference and Administrative details Cha name other name the chari uses istered cha number CharTty'S principal address Ke rav8 Libra KLCG 1183717 clo Kesgrave Library. Kinsey House. Kays Cl¢)se. Kesgrave. 15 2HL Commun Grou Names of the charlty trustoes who manage the charlty Olfi¢e111 any) Datos actsd W notfor wholo ar Trustee nam• Name of person lor body) entllkd toa Int trustee IFan Gemma Southwood Elizabeth Ditton From 11110117 Acting Chair & Secretsry Treasurer From 11110117 Margaret Lusher From 11110117 10 12 13 14 15 16 17 18 19 20 ate trustees - names of the directors at the date the re Olrector name wasa roved Name of trustees holding title to property belonging to the charity Tru5te• nam• Datss acted If b)Otfor wholo ar Funds held as custodian trustees on behalf of others Description of the assets Nla held in this capacty Name and objects of Ihe charity on whose behalf the assets are held and how this falls within the custodian charity's objects Nla Details of arrangements for safe custody and segregation of such assets from the chaiity's own assets Nla Additional information (optional) Names and addresses of advisers (Optlonal inforniatlon} Type of Name Address adviser Name of chief executlve or names of senlor staff members Ioptlonal Informatlon) Exemptions from disclosure Reason for n¢Jn-disclosure of k rsonnel details None Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of th8 charity's trustees Signature(s) M K Lusher E M Ditton Elizabeth Margaret Ditton Full narne(s) Posltlon {eg Secretary, Chair, etc) Margaret Lusher Treasurer Chair & Secretary Date 4 December 2024 Kesgrave Llbrary Community Group Receipts & Expenditure For the. year ended 3010412024 Charity No. 1183717 2024 Re#rltted 2023 Total Funds Recelpts Unrestrlcted Total Funds Voluntary Income Grants Donations Membership Fees Charltoble Attlvhle5 Events 100 Club 2374.76 2374.76 34.25 1185.75 58.10 34.25 245.31 714.ljo 245.31 255.90 666.00 714.(M) Total Re(eiptS £999.56 £2,374.76 £3,374.32 £2,171.75 Expenditure staff Hours Outreach Social Media SRC ESDC- Bounce Back Grant Donations to SL Fundraising Donations for EquipmenVRefurbishment Costs for Activities- Stay & PlaylGame5 Crafts Refreshments for staff Costs from petty-cash SRC Costs Gifts for volunteers Misc Costs Other Gifts Fundr0i5ing 100 Club Prizes Prizes for Raffles 924.76 924.76 231.00 77.00 319.00 169.57 250.00 263.25 263.25 2rxJ.00 200.1)0 511.20 43.35 18.78 88.19 511.20 43.35 634.01 18.78 88.19 23.14 84.83 5.38 136.76 82.85 27.68 330.01 118.95 5.49 50.69 65.49 395.50 118.95 5.49 50.69 296.40 35.30 296.40 35.30 246.00 Total Payrnents £1,407.06 £1,544.80 £2,951.86 £2,381.22 Net {PaymentsllRecelptS -£407.50 £829.96 £422.46 -£209.47 Cash funds at l May 2023 £2,378.94 £581.48 £2.960.42 £3,169.89 Transfer ol Funds £1.971.44 £1.411.44 £3,382.88 £2.960.42 Receipts & Expenditure For the year ended 31010412024 Charlty No. 1183717 CASH FUNDS 2024 Unrestrlcted Restrlrted 2023 Total Furtds Total Funds Curieni Account Petty-cash 1949.58 21.86 £1.971.44 1411.414 3.361.02 21.86 £3.382.88 2938.56 21.86 £2.960.42 £1.411.44 The above account and statement of assels and liabilities were approved by the trustees on 4 December 2024 and 5i8ned on IheÉr behalf by Elizabeth M Ditton l. The restricted fund represents 8rants for the Ouireach Grants and Stay and Play: ru8s & toys 2. Included in the 100 Club income is £296 relating io payments for entrie5 into draws frorn May 2024 onwards.