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2024-09-30-accounts

Trin idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period		 idad and Tobago Healthcare UK Forum
Trustees' annual report for the period
From Period start date To Period end date
Day
01		 Month
10		 Year
2023		 Day
30		 Month
09		 Year
2024

Trinidad and Tobago Healthcare UK Forum Trustees' annual report for the period

Reference and administration details

Charity name

Trinidad and Tobago Healthcare UK Forum

Other names charity is known by

TTHUF

Registered charity number

1183695

Charity's principal address

74 Haynt Walk London SW20 9NX United Kingdom

Names of trustees for the charity

Roger James Chair Extended term as Chair
for another term
September 2021
Tricia Zenisa George Treasurer Transferred from
Secretary to Treasurer
September 2021
Natasha Queva Secretary Transferred from
Assistant Treasurer to
Secretary
September 2021
Kirt Hunte Trustee Extended term as
Trustee for another term
September 2021
Vashti Ragoonanan Trustee Assistant Secretary from
September 2021
Michelle Neils-James Trustee Co-opted as Trustee
from April 2004

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Patron for the charity Patron for the charity
Professor Andrew Ramroop OBE The only practicing tailor on
Savile Row to be appointed
Officer of The Most Excellent
Order of the British Empire (OBE)
from Her Majesty Queen
Elizabeth II for services to
tailoring and training.

Bankers for the charity

Metro Bank Unit 1&2 Wimbledon Bridge
House
Wimbledon
London
SW19 7NW

2

Type of governing document

How the charity is constituted

Registered Charity status

Constitution adopted 17 October 2018 Charitable Incorporated Organisation Association managed by 6 Trustees Trustees volunteered and were appointed at the Annual General Meeting (AGM) in October 2021, for a three-year term. Michelle Neils-James was co-opted as an additional Trustee in April 2024. This was one of our objectives for the past year and has been accomplished. 3 Trustees are reappointed every three years at the AGM.

Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

TTHUF has the following policies in place: 1. Membership policy 2. Finance policy 3. Working with NGOs policy 4. Fundraising strategy

● Policies and

procedures adopted for the induction and training of trustees

All trustees give their time voluntarily and receive no remuneration or other benefits.

● The charity’s

organisational structure and any wider network with which the charity works

● Relationship with

any related parties

● Trustees’

consideration of major risks and the system and procedures to manage them

4

Objectives and activities

Summary of the
objects of the
charity set out in
its governing		 The relief of sickness and the preservation of health in Trinidad
and Tobago, the Commonwealth and non-Commonwealth
countries, in particular but not exclusively by:
document 1.
Utilising the skills, knowledge and experience of
members and other healthcare professionals to facilitate
safer and more effective healthcare in Trinidad and
Tobago, the Commonwealth and non-Commonwealth
countries
2.
Collaborating with the Ministry of Health, healthcare and
professional organisations, training institutions and
registration bodies in Trinidad and Tobago, the
Commonwealth and non-Commonwealth countries
3.
Collaborating with and supporting Non-Governmental
Organisations (NGOs) that represent patients in Trinidad
and Tobago, the Commonwealth and non-
Commonwealth countries
4.
Sharing best practice between the United Kingdom,
Trinidad and Tobago, the Commonwealth and non-
C
lth
t i

Summary of the main activities In planning the charity’s activities for the year, undertaken for the Board kept in mind the Charity the public benefit Commission’s guidance on public benefit at in relation to its trustee meetings. these objects The focus of the charity’s activities remains contributing to improving healthcare standards. Improved structures, policies and governance, will benefit the population by making the health service safer and more effective. TTHUF’s focus has been on maintaining relationships with various people in authority in the health sector in Trinidad and Tobago. The charity’s goals continue to be identifying what are their vision and priorities for services and establishing how TTHUF could be of assistance.

5

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

● Policy on grantmaking ● Policy programme related investment ● Contributi on made by Volunteer s

Contributions are made by Trustees and volunteer members. The Board is grateful for the many hours Trustees and members have spent liaising with key contacts in T&T and supporting the charity’s fundraising activities. Without this valuable contribution of time, energy, expertise and money, the charity would not have been able to achieve what it has.

6

Achievements and performance

Trustees Report

For the period ended 30 September 2022

Trustees present their annual report and unaudited financial statements for the year ended 30 September 2024.

The financial statements comply with the Charities Act 2011 and the organisation’s Constitution.

Charitable operations

The Trinidad and Tobago Health UK Forum (TTHUF) is a registered charity, established for the public to benefit from the relief of sickness and the preservation of health in Trinidad and Tobago, the Commonwealth and nonCommonwealth countries.

Structure, governance and management

TTHUF is a Charitable Incorporated Organisation (CIO), founded in 2017. TTHUF was registered as a charity on 3 June 2019 and entered onto the Register of Charities with the Charity Registration Number 1183695.

The TTHUF Board is currently made up of 6 Trustees, an increase of 1 during the term. There can be a maximum of 15 trustees. The day-to-day running of the organisation is led by Trustees including the Chair, Secretary and Treasurer, all of whom are volunteers. Other Trustees play a vital role in ensuring that the charity achieves its objectives.

The diversity of the appointed Trustees provides a variety of skills, knowledge, experience, and qualifications relevant to the aims of the charity. There were 6 Board meetings during the year. Meetings occurred virtually via zoom. Trustees are responsible for the overall direction of the charity and for the development of its policies. The TTHUF constitution makes clear, the responsibilities and procedures for reporting decisions, actions and issues, including recruitment and induction of new Trustees.

Risk management

Trustees have overall responsibility for ensuring that the charity has appropriate systems of control, financial or otherwise.

As it was last year, there continues to be a challenge in accurately recording minutes of meetings. Board meetings were video recorded, with action points written by a volunteer.

This year, the board was able to allocate key responsibilities to trustees. These are as follows:

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Task Lead
Chairingmeetngs Roger
Preparingagendas Michelle
Set upZoom dial in details Roger
Take meetngactonpoints Kirt
Finance reports Tricia
Angel bra,Nubian skinproject Tricia
Updatngsocial media and website Tasha

Objectives and activities

a. Policies and objectives

TTHUF’s objective for the public benefit is:

The charity’s events are supported by its members and other members of the public. After deducting costs, all funds raised go towards the running of the organisation and supporting projects that are aligned with the charity’s objectives.

b. Public benefit

The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims, objectives and activities and are satisfied that they fully meet it.

Review of activities and performance

a. The Board

The TTHUF Board is made up of 5 Trustees who are continuing in office.

.

b. Leadership and management

The Board continues to welcome volunteers from its membership to become Trustees.

5-year Strategy Milestones

Milestone Due Date Who’s
responsible		 Date
completed
Sign Strategic
Partnership Agreement
with TTRNA		 30 June 2019 Roger James 12 June 2019
Become an approved
supplier of services to
the Ministry of Health		 30 June 2019 Roger James 26 February
2019
Become a Registered
UK Charity		 30 June 2019 Roger James 3 June 2019
Launch paid membership
scheme		 30 June 2019 Tricia George 1 August 2019
Launch website 30 June 2019 Tricia George

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6 August 2019
Participate in World
Mental Health Week in
Trinidad and Tobago		 31 October 2019 Carol-Ann Murray Completed in
October 2020
Complete at least one
project in Trinidad and
Tobago		 31 March 2020 Board Ongoing
Launch online training for
staff		 31 March 2021 Roger James To be reviewed
Launch accreditation
scheme		 31 March 2022 Roger James To be reviewed
Launch recruitment
agency		 31 March 2023 Roger James To be reviewed
Launch Hospital
Twinning Programme		 31 March 2024 Roger James To be reviewed

Summary of the year

The report covers the period 1 October 2023 to 30 September 2024.

Whilst Trustees remain focused and committed to TTHUF’s purpose, this year has been a tough year for the charity.

The Board continued to meet virtually via Zoom. There were virtual members meetings during the year. Board members have not had a face-to-face meeting since February 2020.

There continues to be not much contact between the Trustees and key health officials contacts during the year. This continues to be a challenge as there is a total lack of engagement from potential partners in Trinidad and Tobago.

However, TTHUF continued to have regular engagement with Ora Gordon, to work together to provide the Angel bra, to post- mastectomy women in Trinidad and Tobago and the Caribbean, at affordable prices.

Ora referred to the assistance TTHUF gives to women in Trinidad and Tobago on television. Not by name, but it was clear that it was TTHUS she was referring to.

The focus for the charity in the past year has been:

Memorandum of Understanding with Ora Gordon

TTHUF and Ora Gordon continued to work together to provide the Angel bra, to post- mastectomy women in Trinidad and Tobago and the Caribbean, at affordable prices.

During the year, we supplied 2 women in Trinidad and Tobago, 2 pairs of angel bras and 2 prosthetic softies. We also supplied 1 prosthetic softie, to woman who was supplied the wrong size last year.

This collaboration with Ora Gordon recognises that by working in collaboration, we can address an unmet need for breast cancer survivors, whilst boosting their self-esteem and dignity.

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The following are the health benefits of the Angel Bra:

  1. The support each woman needs: It is specifically designed to reshape the bust, heighten the natural beauty, protect the back to obtain the correct position and to redistribute weight.

  2. A bra with a difference: It is made with the highest standard of quality that

is recognised internationally. It is scientifically designed forging ahead with a new concept in remodelling. It loads 25% on the shoulders and 75% is absorbed by the suspension system by ensuring that the spinal column is raised and in the correct position.

  1. Its unique benefits:

  2. Reaffirms and reshapes location

  3. Increases volume

  4. Unloads the weight from shoulders and relaxes the muscles of the back

  5. Your best defense against gravity

  6. Alleviates bust tenderness

  7. Improves posture

  8. A seven in one bra with a unique design and allows the bust to: minimize, maximize, equalize, support/ sports bra, pregnancy/nursing, post-surgery and prosthesis.

  9. Complements each stage of a woman’s life: youth, adolescence, maturity, pregnancy, nursing and post-surgery.

  10. Aids in the prevention of cysts formation and breast cancer. As a result of the experts’ investigation and careful analysis, the Angel Bra produces excellent benefits of great aesthetic quality. However, the benefits of the bra are not limited to physical appearance and boasts psychological benefits as well. The Angel Bra increases self-esteem by promoting positive body image which is a significant factor to one’s overall well-being.

Ora Gordon will serve as the sole distributor of the Angel Bra to the TTHUF and will provide the goods at a wholesale price.

TTHUF has a Standard Operating Procedure (SOP) for donating the Angel bra for qualifying women in Trinidad and Tobago. A SOP is a set of written instructions that describes the step-by-step process that must be taken to properly perform a routine activity.

Fundraising

TTHUF had 1 charity fundraiser during the year. This was a Trinbago cuisine summer event in July 2024.

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The event realised a profit of £714.40, despite attendance being disappointing and being much less than previous Curry-que fundraisers. The profit was influenced by:

Breakdown of income for Bar-be-que:

Gross sales on Eventbrite= £341 (Online orders on the day £116.50) Net sales on Eventbrite=£204.40

Donations= £220 Bar= £259 Raffle= 31

Plan for 2024/25

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position Date

Roger James

Chair

21 November 2024

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Financial review

Trinidad and Tobago Healthcare United Kingdom Forum (TTHUF) Registered office and operational address: 74 Haynt Walk, London, SW20 Prepared by: Tricia Zenisa George – Treasurer

The Trinidad and Tobago Healthcare UK Forum herein after referred to as “TTHUF” or “the charitable company”, continues to be in a healthy financial position.

TTHUF officially became a charity registered with the Charity Commission in June 2019. The first official annual financial report was filed with the Charity Commission in June 2021.

According to the Charity Commission’s website, “ This is a newly registered charity - accounts and annual return not required yet. The charity does not need to update its information until 10 months after its first financial period ends .”

This financial report covers the period 01/10/2023 to 30/09/2024. This is to bring it in line with the Charity Commission’s period of reporting. Previous financial reports can be found at the TTHUF website: (https://www.tthuf.org.uk/annual-report-and-finacial-statement )

The charity’s work is reliant on income from its charitable activities. The main source of income for the reporting period remains as its membership fees. At the start of the charity’s reporting period (01/10/2023) there was a balance of £10,435.77 in the account. A breakdown for the reporting period is £1404.90 income and £1340.38 expenditure.

The charity continues to meet its financial objectives in generating a small surplus and is financially sound with the balance sheet showing total charity funds at the end of the reporting period as £10,495.29. (The calculation above will show a closing figure of £10,500.29. There is always a £5.00 difference which is due to the time when the bank updates its online records of the account. The monthly and quarterly financial updates always reflect the contents of the online bank statements).

The charity currently does not have any fixed assets or investments to report.

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Charity Name:
Trinidad and Tobago Healthcare UK Forum (TTHUF)		 Charity Name:
Trinidad and Tobago Healthcare UK Forum (TTHUF)		 Charity Name:
Trinidad and Tobago Healthcare UK Forum (TTHUF)		 Charity Name:
Trinidad and Tobago Healthcare UK Forum (TTHUF)		 Reg. No:
1183695
Receipts and payments accounts
For the
period		 Period start
date
01/10/2023		 To Period end date
30/09/2024
Section A Receipts and payments
Unrestricted Restricted Endowment Total 2022/23
A1 Receipts
Grants and
Donations via
salaries		 £0.00 £0.00 £0.00 £0.00
Membership
subscriptions		 £525.00 £0.00 £0.00 £525.00
Other income £879.90 £0.00 £0.00 £879.90
Gift aid receipts £0.00 £0.00 £0.00 £0.00
Sub total £1324.90 £0.00 £0.00 £1324.90
A2 Asset &
investment sales
etc		 Nil
Total receipts £0.00 £0.00 £0.00 £0.00
A3 Payments
Intellectual
Property		 £49.48 £0.00 £0.00 £49.48
Membership
refund		 £30.00 £0.00 £0.00 £30.00
Angel Bra and
Nubian Skin
breast prostheses		 £333.90 £0.00 £0.00 £333.90
Hall Hire
(Trinbago Cuisine
Event)		 £772.00 £0.00 £0.00 £772.00
Sub total £1185.38 £1185.38
A4 Asset
investment
purchases		 £0.00 £0.00 £0.00 £0.00
Total payments £1185.38 £1185.38
Net of
receipts/(payment
s)		 £0.00 £0.00 £0.00 £0.00
A5 Transfer
between funds		 £0.00 £0.00 £0.00 £0.00
A6 Cash funds
last year end		 £10,430.77 £0.00 £0.00 £10,430.77
Cash funds this
year end		 £10,495.29 £10,495.29
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted
funds to the
nearest £		 Restricted
funds to the
nearest £		 Endowment
funds to the
nearest £
B1 Cash funds Cash at bank £10,495.29

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Total cash
funds		 £10,495.29
B2 Other
monetary assets		 Final Gift Aid
Claim		 £0.00
Funds to
which asset
belongs
Cost
(optional)
Current value
(optional)
B3 Investment
assets		 None - -
Funds to
which asset
belongs
Cost
(optional)
Current value
(optional)
B4 assets
retained for the
charity’s own
use		 None
- -
Funds to
which liability
relates
Amount due
(optional)
When due
(optional)
B5 Liabilities None

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the 12 months under review to 30 September 2024.

The members have not required the charitable company to obtain an audit of its financial statements for the 12 months under review to 30 September 2024 in accordance with Section 476 of the Companies Act 2006. The Trustees acknowledge their responsibilities for:

These financial statements were approved by the Trustees on 13 November 2024 and signed on their behalf by:

Tricia Zenisa George Treasurer

Roger James Chair

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