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2020-09-30-accounts

Trinidad and Tobago Healthcare UK Forum Trustees' annual report for the period

Period start date Period start date Period start date Period end date Period end date Period end date
From Day
01		 Month
06		 Year
2019		 To Day
31		 Month
05		 Year
2020

Reference and administration details

Charity name Trinidad and Tobago Healthcare UK Forum Other names charity is known by TTHUF Registered charity number 1183695 74 Haynt Walk Charity's principal address London SW20 9NX United Kingdom

Names of trustees for the charity

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Roger James Chair
Dr Natalie Johnson Role as Assistant
Vice Chair &
Assistant Secretary ended March
2020
Secretary
Tricia Zenisa George Secretary
Leanard Phillip Treasurer
Natasha Queva Assistant
Treasurer
Rosalind Phillips Trustee
McMillan
Kirt Hunte Trustee
Carol-Ann Murray Trustee
Vashti Ragoonanan Trustee
Allyson Williams MBE Trustee
Michaelene Holder- Ex-Officio
March Trustee
Lehoma Tannis-Harriet Trustee Resigned as Trustee
January 2020
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Advisors for the charity
Shelley McLetchie-
Holder		 Education
Advisor		 Resigned November
2019
Patrons for the charity
His Excellency Orville London Trinidad and Tobago
High Commissioner to
the United Kingdom
Professor Andrew Ramroop OBE The only practicing
tailor on Savile Row to
be appointed Officer of
The Most Excellent
Order of the British
Empire (OBE) from
Her Majesty Queen
Elizabeth II for services
to tailoring and
training.
Bankers for the charity
Metro Bank
Unit 1&2 Wimbledon
Bridge House
Wimbledon
London
SW19 7NW

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Structure, governance and management

Type of governing document
How the charity is constituted
Registered Charity status
Trustee selection methods		 Constitution adopted 17 October 2018.
Charitable Incorporated Organisation
Association managed by 10 Trustees and
1 Ex-Officio Trustee.
Trustees volunteered and were appointed at
the Annual General Meeting (AGM) in
October 2018, for a three-year term.
Thereafter. Trustees are either co-opted to
the Board, as and when or reappointed
every three years at the AGM.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

TTHUF has the following policies in place:Membership policyFinance policyWorking with NGOs policyFundraising strategy

All trustees give their time voluntarily and receive no remuneration or other benefits.

3

Objectives and activities

Summary of the objects of the
charity set out in its
governing document		 The relief of sickness and the preservation of health in Trinidad
and Tobago, the Commonwealth and non-Commonwealth
countries, in particular but not exclusively by:
(1) Utilising the skills, knowledge and experience of members
and other healthcare professionals to facilitate safer and
more effective healthcare in Trinidad and Tobago, the
Commonwealth and non-Commonwealth countries.
(2) Collaborating with the Ministry of Health, healthcare and
professional organisations, training institutions and
registration bodies in Trinidad and Tobago, the
Commonwealth and non-Commonwealth countries;
(3) Collaborating with and supporting Non-Governmental
Organisations (NGOs) that represent patients in Trinidad
and Tobago, the Commonwealth and non-Commonwealth
countries;
(4) Sharing best practice between the United Kingdom,
Trinidad and Tobago, the Commonwealth and non-
Commonwealth countries;
Summary of the main
activities undertaken for the
public benefit in relation to
these objects		 In planning the charity’s activities for the
year, the Board kept in mind the Charity
Commission’s guidance on public benefit
at its trustee meetings.
The focus of the charity’s activities remains
contributing to improving healthcare
standards. Improved structures, policies and
governance, will benefit the population by
making the health service safer and more
effective.
TTHUF focus has been on establishing and
maintaining relationships with various
people in authority in the health sector in
Trinidad and Tobago. The charity’s goals
continue to be identifying what are their
vision and priorities for services and
establishing how TTHUF could be of
assistance.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Contributions are made by Trustees and further statements, where relevant, about: volunteer members. The Board is grateful for  Policy on grantmaking the many hours Trustees and members have  Policy programme related spent liaising with key contacts in T&T, investment supporting the charity’s fundraising activities  Contribution made by and participating in sub-committees. Without Volunteers this valuable contribution of time, energy, expertise and money, the charity would not have been able to achieve what it has.

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Achievements and performance

Trustees Report

For the period ended 30 September 2020

Trustees present their annual report and unaudited financial statements for the year ended 31 May 2020.

The financial statements comply with the Charities Act 2011 and the organisation’s Constitution.

Charitable operations

The Trinidad and Tobago Health UK Forum (TTHUF) is a registered charity, established for the public to benefit from the relief of sickness and the preservation of health in Trinidad and Tobago, the Commonwealth and non-Commonwealth countries. This is currently achieved by providing services such as advice, education and support to professional organisations and communities.

Structure, governance and management

TTHUF is a Charitable Incorporated Organisation (CIO), founded in 2017. TTHUF was registered as a charity on 3 June 2019 and entered onto the Register of Charities with the Charity Registration Number 1183695.

The TTHUF Board is currently made up of 10 Trustees and 1 Ex-Officio Trustee. There can be a maximum of 15 trustees. The day-to-day running of the organisation is led by Trustees who are the Chair, Vice Chair, Secretary, Treasurer and Assistant Treasurer, all of whom are volunteers. Other Trustees play a vital role in ensuring that the charity achieves its objectives.

The diversity of the appointed Trustees is planned to provide a variety of skills, knowledge, experience and qualifications relevant to the aims of the charity. Trustees meet at least 10 times per year and are responsible for the overall direction of the charity and for the development of its policies. The TTHUF constitution makes clear, the responsibilities and procedures for reporting decisions, actions and issues, including recruitment and induction of new Trustees.

Risk management

Trustees have overall responsibility for ensuring that the charity has appropriate systems of control, financial or otherwise. Trustees currently believe that sufficient controls exist.

COVID-19 Pandemic

In 2020, the world was hit by the COVID-19 pandemic. The way we live, work and socialise, have been severely impacted by the pandemic, with restrictions placed on how we go about our daily lives.

The pandemic has meant that the board was not able to meet face to face and has been meeting virtually via Zoom, since March 2020.

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Objectives and activities

a. Policies and objectives

TTHUF’s objective for the public benefit is:

The charity’s events are supported by its members and other members of the public. After deducting costs, all funds raised go towards the running of the organisation and supporting projects that are aligned with the charity’s objectives.

Trustees participated in various events in Trinidad and Tobago. For example, Trustee, (Kirt Hunte) presented at a nursing conference in November 2019 in Port-of-Spain, Trinidad. This presentation promoted cooperation, support and the sharing of knowledge. Kirt also participated in two interviews on local radio stations, in which healthcare in Trinidad and Tobago was discussed.

Trustees actively promote TTHUF and its activities to potential donors with a view to raising additional funds to pass onto the activities it supports.

b. Public benefit

The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims, objectives and activities and are satisfied that they fully meet it.

Review of activities and performance

a. The Board

The TTHUF Board is made up of Trustees who are continuing in office. Lehoma Tanis-Harriet resigned from the Board and organisation in January 2020. Shelley McLetchie-Holder resigned as Education Lead in November 2019. This was not a board position.

b. Leadership and management

The Assistant Secretary’s post has been vacant since March 2020. The board continues to welcome volunteers from its membership to become Trustees.

c. Key events and achievements TTHUF 2019 Annual Programme

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Project Date Lead Date Comments
completed
Fundraising Curry-Que 20 July 2019 Tricia 20 July 2019 Reported on in
last year’s
report
Obtain equipment for 30 September Board Cancelled Reported on in
health check stall 2019 last year’s
report
Obtain financial 30 September Roger Ongoing Applications
donations/sponsorships 2019 made
from businesses and
other organisations
Explore opportunities to 30 September Board Ongoing
work on projects 2019
outside of Trinidad and
Tobago
World Mental Health October 2019 Carol-Ann Cancelled Reported on in
Week in Trinidad and last year’s
Tobago report
Complete at least one 31 December Board Ongoing
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project in Trinidad and 2020 Tobago

5-year Strategy Milestones

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Milestone Due Date Who’s responsible Date completed
Sign Strategic Partnership
Agreement with TTRNA 30 June 2019 Roger James 12 June 2019
Become an approved
supplier of services to the
Ministry of Health 30 June 2019 Roger James 26 February 2019
Become a Registered UK
Charity 30 June 2019 Roger James 3 June 2019
Launch paid membership
scheme 30 June 2019 Tricia George 1 August 2019
Launch website 30 June 2019 Tricia George 6 August 2019
Participate in World Mental
Health Week in Trinidad Completed in
and Tobago 31 October 2019 Carol-Ann Murray October 2020
Complete at least one Ongoing
project in Trinidad and
Tobago 31 March 2020 Board
Launch online training for
staff 31 March 2021 Roger James
Launch accreditation
scheme 31 March 2022 Roger James
Launch recruitment agency 31 March 2023 Roger James
Launch Hospital Twinning
Programme 31 March 2024 Roger James
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Summary of the year

This year is the charity’s first full year operating as a Registered Charity. The report covers the period 1 June 2019 to 31 May 2020. The charity Board agreed to amend its reports year, so that it started from the month it became a Registered Charity.

Whilst Trustees remain focused and committed to TTHUF’s purpose there have been several challenges.

There has been a vacancy for an assistant secretary for several months which has had an impact on the ability to be timely and efficient in certain administrative tasks.

The COVID-19 pandemic has meant that Trustees have been unable to have meetings face to face. Despite this, Trustees have continued to meet online, so that there was good governance of the charity.

Trustees’ communication with key contacts in Trinidad and Tobago has not been as strong as the previous year. The impact of the pandemic and administrative and legal challenges are reasons for this. The Chair wrote to the Trinidad and Tobago Registered Nurses Association to ask if they would like our partnership to continue in the manner it was intended but have not received a response.

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Despite these challenges, there have also been some achievements.

TTHUF began the year with a financial balance of £3,130.06 and ended the year with a balance of £5767.49 This achievement of increasing the charity’s financial balance by almost £2,637.43, during a pandemic must be commended and was down to the hard work and dedication of the TTHUF Board and its members.

The paid membership scheme commenced in August 2019. At the time of this repor ~~t,~~ there are 25 registered members. Membership fees are £60.00 annually for adults and £30.00 for students and Old Aged Pensioners.

In November 2019, Trustee Kirt Hunte visited Trinidad and attended the 8[th] Quadrennial Health Conference, where he presented on the topic of Healthcare Regulation. Whilst in the country, Kirt also participated in two radio interviews and visited St Ann's Hospital (Mental Health). During the visit, several opportunities were discussed about TTHUF’s engagement with the authorities in Trinidad and Tobago, but these are yet to materialise.

During the year, the charity expanded its online presence. In addition to the website, the charity now has the following social media accounts:

The pandemic has meant that Trustees have had to communicate online and this has been done by opening a Zoom account. Board and membership meetings now take place via Zoom.

The charity applied for funding from organisations that would enable the delivery of the charity’s strategy. Application for funds have been made from the following organisations:

The charity was unsuccessful in its bids to the Lottery Charity Fund and the London Community Response Fund. The outcome of the bid to the Commonwealth Foundation COVID-19 Fund will be known in December 2020.

The charity has never had a permanent meeting place. Therefore, we the charity applied to the Centric Community Projects for a meeting room. Rooms are free of charge for Registered Charities. The charity is on the waiting list and waiting to hear whether we will be offered a meeting room over the next few months.

9

Financial review

The charity holds cash at bank of £5767.49, Brief statement of the all of which are unrestricted funds. These charity’s policy on reserves funds are held to re-imburse members expenses spent on TTHUF business, purchase marketing materials, meet upfront costs for TTHUF events, and pay for venue hire as appropriate. Details of any funds materially Not applicable

Details of any funds materially Not applicable in deficit Further financial review details: (Optional information)

You may choose to include additional information, where relevant about:

TTHUF’s main source of funds this year has been through membership fees.

Plan for 2020/21

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Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Roger James Position Chair Date 15 November 2020

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Annual Financial Report – 2019/2020

Registered Charity Number 1183695

Trinidad and Tobago Healthcare United Kingdom Forum (TTHUF)

Registered office and operational address: 74 Haynt Walk, London, SW20 Prepared by: Leanard Phillip – Treasurer

In my third year as Treasurer of the Trinidad and Tobago Healthcare UK Forum herein after referred to as “TTHUF” or “the charitable company”, I am pleased to report that the charity continues to be in a healthy financial position.

TTHUF officially became a charity registered with the Charity Commission in June 2019. Therefore, these are the first official annual financial report that will be filed with the Charity Commission in 2021.

According to the Charity Commission website, “ This is a newly registered charity - accounts and annual return not required yet. The charity does not need to update its information until 10 months after its first financial period ends .”

The previous annual financial report was for the period 01/10/2018 to 30/09/2019. There is therefore a period of three (3) months for which figures for Q3 2019 appears in both reports. The two previous financial reports are available on TTHUF’s website (https://www.tthuf.org.uk/annual-report-and-finacial-statemen)

The charity’s work is reliant on income from its charitable activities. The two (2) main sources of income for the reporting period are the curry que fund raiser and membership fees. A breakdown of total income from for the reporting period is £5,534.46 income and £2,927.13 expenditure.

The charity continues to meet its financial objectives in generating a small surplus and is financially sound with the balance sheet showing total charity funds of £5767.49

The charity currently does not have any fixed assets or investments to report.

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Charity Name: Reg. No:
Trinidad and Tobago Healthcare UK Forum (TTHUF) 1183695
Receipts and payments accounts
For the Period start Period end date
period date To 31/05/2020
01/06/2019
Section A Receipts and payments
Unrestricted Restricted Endowme Total 2019/20
nt
A1 Receipts
Grants & Donations £0.00 £0.00 £0.00 £0.00
Membership £1424.50 £0.00 £0.00 £1424.50
subscriptions
Polo shirts £22.50 £0.00 £0.00 £22.50
Curry-Que £4087.46 £0.00 £0.00 £4087.46
Fundraiser
Lapel pin badges £0.00 £0.00 £0.00 £0.00
PayPal £0.00 £0.00 £0.00 £0.00
Gift aid receipts £0.00 £0.00 £0.00 £0.00
Sub total £0.00 £0.00 £5,534.46
A2 Asset &
investment sales
etc
Total receipts
A3 Payments
Polo shirts £37.15 £0.00 £0.00 £37.15
Curry-Que £485.00 £0.00 £0.00 £485.00
Fundraiser
Flyers/Leaflets £149.00 £0.00 £0.00 £149.00
TTHUF Website £275.40 £0.00 £0.00 £275.40
Expenses
Lapel pin badges £145.38 £0.00 £0.00 £145.38
Room Hire £1055.20 £0.00 £0.00 £1055.20
Travel expenses 780.00 £0.00 £0.00 780.00
(T&T Mental Health)
Administration
Sub total £2,927.13 £2,927.13
A4 Asset £0.00
investment
purchases
Total payments £2,927.13 £2,927.13
Net of £0.00 £0.00 £0.00 £0.00
receipts/(payments)
A5 Transfer £0.00 £0.00 £0.00 £0.00
between funds
A6 Cash funds last £0.00 £0.00 £0.00 £0.00
year end
Cash funds this £5767.49 £5767.49
year end
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted Restricted Endowment
funds to the funds to funds to the
nearest £ the nearest
nearest £ £
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B1 Cash funds Cash at bank £5767.49
Total cash £5767.49
funds
B2 Other monetary Final Gift Aid £0.00
assets Claim
Funds to Cost Current value
which asset (optional) (optional)
belongs
B3 Investment None - -
assets
Funds to Cost Current value
which asset (optional) (optional)
belongs
B4 assets retained None
for the charity’s
own use
- -
Funds to Amount When due
which liability due (optional)
relates (optional)
B5 Liabilities None
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